Managing SharePoint Online user accounts and employees
Managing SharePoint Online user accounts and employees
The main feature of One Identity Manager is to map employees together with the master data and permissions available to them in different target systems. To achieve this, information about user accounts and permissions can be read from the target system into the One Identity Manager database and linked to employees. This provides an overview of the permissions for each employee in all of the connected target systems. One Identity Manager offers the option of managing user accounts and their permissions. You can provision modifications in the target systems. Employees are supplied with the necessary permissions in the connected target systems according to their function in the company. Regular synchronization keeps data consistent between target systems and the One Identity Manager database.
Because requirements vary between companies, One Identity Manager offers different methods for supplying user accounts to employees. One Identity Manager supports the following methods for linking employees and their user accounts:
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Employees can automatically obtain their account definitions using user account resources. If an employee does not yet have a user account in a tenant, a new user account is created. This is done by assigning account definitions to an employee using the integrated inheritance mechanism and subsequent process handling.
When you manage account definitions through user accounts, you can specify the way user accounts behave when employees are enabled or deleted.
- When user accounts are inserted, they can be automatically assigned to an existing employee This mechanism can be implemented if a new user account is created manually or by synchronization. However, this is not the One Identity Manager default method. You must define criteria for finding employees for automatic employee assignment.
- Employees and user accounts can be entered manually and assigned to each other.
For more information about employee handling and administration, see the One Identity Manager Target System Base Module Administration Guide.
Related topics
Account definitions for SharePoint Online user accounts
One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.
Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:
- Default user account that inherits all properties from the employee.
- Administrative user account that is associated to an employee but should not inherit the properties from the employee.
For more detailed information about the principles of account definitions, manage levels, and determining the valid IT operating data, see the One Identity Manager Target System Base Module Administration Guide.
The following steps are required to implement an account definition:
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Creating account definitions
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Configuring manage levels
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Creating the formatting rules for IT operating data
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Collecting IT operating data
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Assigning account definitions to employees and target systems
Detailed information about this topic
Creating account definitions
To create a new account definition
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In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions category.
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Click 
in the result list.
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On the master data form, enter the master data for the account definition.
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Save the changes.
Editing account definitions
To edit an account definition
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In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions category.
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Select an account definition in the result list.
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Select the Change master data task.
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Enter the account definition's master data.
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Save the changes.
Related topics
