Identity Manager 9.1 - Chargeback Administration Guide

General main data of service items Pricing for service items Extended main data for service items Default service items Defining hierarchy for service items Editing product dependencies for requests Assigning service items to departments, cost centers and locations Assigning service items to business roles Assigning functional areas to service items Assigning extended properties to service items Displaying websites for service items Changing products for service items Adding tags and assigning them to service items Assigning object-dependent references to service items Displaying the service items overview

Entering and editing service categories

Main data for service categories Default service categories Assigning service items to service categories Assigning object-dependent references to a service category Displaying the service category overview

Vouchers and voucher items

Entering and editing vouchers

General main data for vouchers Invoice recipients for receipts Custom main data of vouchers Assigning vouchers to devices Recalculating vouchers Reactivating vouchers Displaying the voucher overview

Entering voucher items automatically Starting accounting runs for vouchers Entering and editing voucher items manually

General main data for voucher items Pricing for voucher items Miscellaneous main data of voucher items Custom main data of voucher items Reactivating voucher items Displaying the voucher items overview

Starting accounting runs for vouchers

Use this task to start accounting for a voucher. All available events and the current processing status of a voucher are displayed on the form. You must customize the events to you want to run.

To start an accounting run

In the Manager, select the Accounting > Vouchers category.
Select the voucher in the result list.
Select the Start accounting run task.

On the form, start each data collector by using the Start button.

Update the status of data collectors on the form with the Refresh button.
Save the changes.

Entering and editing voucher items manually

Voucher items cannot only be automatically entered but you can also enter and handle them manually in the Manager. However, you should only do this if marginal modifications required.

To enter or edit voucher items manually

In the Manager, select the Accounting > Items category.
In the result list, select the voucher item and run the Change main data task.

- OR -

Click in the result list.
Enter the voucher item's main data.
Save the changes.

General main data for voucher items

Enter the following properties for the voucher.

Table 17: General main data of a voucher item
Property	Description
Name	Display name of the voucher item. In the default installation of One Identity Manager, the name is formed from the service item and the comment.
Voucher	Voucher into which the voucher item is added.
Service item	Service item to be invoiced.
Description	Text field for additional explanation.
Data source	Data source from which the voucher item comes.
Voucher date	Data of the voucher.
Delivery item	Specifies whether the voucher item is part of a delivery. This means that price entries on the Calculation tab are not mandatory. If this option is not set, the Amount and Voucher date are required fields. On the Calculation tab, a price must be entered as a minimum requirement.
Delivery date	Delivery date for the IT service.
Desired delivery date.	Target date for delivery.
Supplier	Supplier ID.
Request number	Request number of the IT service for requesting from a supplier.
Product number (foreign)	External product number.
Voucher item (external)	Item information in imported voucher.
Voucher item (consolidated)	Voucher item for accumulating this item.
Quantity	Quantity to book.
Unit of measure	Unit of measure.
Remarks	Text field for additional explanation.
Booked	Specifies whether the voucher item has already been processed or consolidate with another item. If this option is set, the voucher position cannot be processed again.
Denied	Specifies whether approval was granted to the voucher item or not.

Pricing for voucher items

Enter the required pricing information for booking the voucher item to the accounts on the Calculation tab. At least one price has to be entered as the voucher item value is calculated from the quantity and the price. Specify which available price information is being used to suit your company requirements.

Table 18: Pricing for a voucher item
Property	Description
Unit price (purchasing)	Unit price for purchasing the IT service.
Item price (purchasing)	Item price calculated from quantity and unit price (purchasing).
Unit price (sales)	Unit price for selling the IT service.
Item price (sales)	Item price calculated from quantity and unit price (sales).
Unit price (internal)	Internal booking price for the IT service.
Item price (internal)	Item price calculated from quantity and unit price (internal).
Currency	Currency unit
Sales tax (%)	Sale tax to apply in percent.

Identity Manager 9.1 - Chargeback Administration Guide

Starting accounting runs for vouchers

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Entering and editing voucher items manually

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General main data for voucher items

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Identity Manager 9.1 - Chargeback Administration Guide

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