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Active Roles 8.1.2 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

SQL Server authentication

If the Administration Service uses SQL Server authentication, the Replication Agents connect toSQL Server in the security context of the SQL Server login that is specified for the Administration Service connection to SQL Server.

If the login does not have sufficient rights, it has been deleted, or had the password changed, the Active Roles replication fails. To resolve this problem, do the following:

To avoid replication fail

  1. Choose an SQL Server login with sufficient rights. For more information, see the “SQL Server permissions” section in the Active Roles Quick Start Guide.

  2. Configure the Administration Service to use that login. For more information, see Viewing database connection settings.

  3. Configure the Replication Agents to use that login.

The following sections elaborate on how to configure the Replication Agents to use a given SQL Server login. The instructions vary depending on whether SQL Server in question is the Publisher or a Subscriber.

Replication Agent connection to Publisher

If you have changed the SQL Server login for the Administration Service connection to the Publisher, use the following steps to configure the Replication Agents with that login:

To configure the Replication Agent to connect to the Publisher

  1. With SQL Server Management Studio, connect to the Publisher SQL Server.

  2. In the Object Browser, under the Publisher SQL Server, right-click the Replication folder, and then click Distributor Properties.

  3. In the left pane of the Distributor Properties window, click Publishers.

  4. In the Publishers list, select the entry representing the Publisher SQL Server, and click in that entry to display the Publisher Properties dialog.

  5. In the Agent Connection to the Publisher area, click Login, and type the login name.

  6. Click Password, and then click in the Password entry.

  7. In the Enter Password dialog, type and confirm by retyping the password of that login.

  8. To close the Enter Password dialog, click OK.

  9. To close the Publisher Properties dialog, click OK.

Replication Agent connection to Subscriber

If you have changed the SQL Server login for the Administration Service connection to a Subscriber, use the following steps to configure the Replication Agents with that login:

To configure the Replication Agent to connect to the Subscriber

  1. With SQL Server Management Studio, connect to the Publisher SQL Server.

    NOTE: You must have Management Studio connected to the Publisher SQL Server, regardless of whether you are managing Replication Agents for the Publisher or for a Subscriber.

  2. In the Object Browser, under the Publisher SQL Server, expand Replication > Local Publications > AelitaReplica.

  3. In the list under AelitaReplica, right-click the entry corresponding to the Subscriber SQL Server and click Properties.

  4. In the Subscription Properties window, in the Security section, expand the Subscriber connection entry.

  5. Click in the Subscriber Connection entry.

    This displays the Enter Connection Information dialog.

  6. In the Login box, type the login name.

  7. In the Password and Confirm password boxes, type and confirm by retyping the password of that login.

  8. To close the Enter Connection Information dialog, click OK.

  9. To close the Subscription Properties dialog, click OK.

Moving the Publisher role

In the Active Roles replication model, a replication group includes the Publisher and may include several Subscribers. The Publisher plays a special role in the replication group: it synchronizes data changes between Subscribers. In some scenarios, you might want to move the Publisher role to another SQL Server.

For example, you might need to move the Publisher role to a different SQL Server if the service level becomes insufficient. Because the Publisher receives and synchronizes data changes from all Subscribers, the volume of requests being serviced by the Publisher increases as the number of Subscribers grows. The increased volume of requests respectively increases the workload for SQL Server that holds the Publisher role so its performance can suffer. To resolve this problem, you can transfer the Publisher role to another, more powerful server.

This section provides instructions on how to reconfigure the existing replication group so that the Publisher role is assigned to SQL Server other than the current Publisher. You can perform this task using the Active Roles Console connected to the Administration Service which has a database server currently holding the Publisher role (Publisher Administration Service).

NOTE: The Publisher Administration Service must be up and running. If the Publisher is unavailable, you can assign the Publisher role to a different SQL Server. For more information, see Promoting an SQL Server to Publisher.

To connect to the Publisher Administration Service via the Active Roles Console

  1. Look for the Active Roles Console application, and then click to start that application.

  2. Right-click the Console tree root, click Connect, and then select the Administration Service whose database server currently holds the Publisher role.

Demoting the Publisher

Use the Active Roles Console to remove all Subscribers and to demote the Publisher as follows.

To remove all Subscribers and demote the Publisher

  1. In the Console tree, expand Configuration > Server Configuration, and select Configuration Databases.

  2. In the Details pane, right-click a Subscriber, and click Delete.

  3. In the confirmation message box, click Yes.

  4. Repeat the deletion steps for each Subscriber.

  5. In the details pane, right-click the Publisher, and click Demote.

  6. In the confirmation message box, click Yes.

  7. Wait while Active Roles demotes the Publisher.

Promoting an SQL Server to Publisher

After demoting the previous Publisher, you can promote the appropriate SQL Server to Publisher and designate the other SQL Servers as Subscribers to the new Publisher, thus configuring the new replication group.

TIP: After you add a Subscriber, the configuration data stored on the Publisher is replicated to the Subscriber, overriding the data on that Subscriber. Therefore, in order to retain your existing Active Roles configuration, it is advisable to assign the Publisher role to SQL Server that belonged to the old replication group. This ensures that each Administration Service in the new replication group inherits the configuration that was in place when you removed the Subscribers and demoted the Publisher.

To configure the new replication group using the Active Roles Console

  1. Right-click the Console tree root, click Connect, and then select the Administration Service the SQL Server of which you want to hold the Publisher role.

  2. In the Console tree, expand Configuration > Server Configuration, and select Configuration Databases.

  3. In the Details pane, right-click the database and click Promote.

  4. In the confirmation message box, click Yes.

  5. Wait while Active Roles performs the operation.

  6. In the Details pane, right-click the Publisher, and click Add Replication Partner.

  7. On the Welcome page in the New Replication Partner wizard, click Next.

  8. On the Database Selection page, click Browse.

  9. To configure the SQL Server of an Administration Service as a Subscriber to this Publisher, specify the corresponding Administration Service in the Connect to Administration Service dialog. Click OK.

  10. In the New Replication Partner wizard, click Next, click Next, and then click Finish.

  11. Repeat the steps for adding a replication partner for each SQL Server you want to make a Subscriber.

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