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Identity Manager 8.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Main data for Microsoft Exchange mail-enabled distribution groups

Table 38: Mail-enabled distribution group main data
Property Description

Active Directory group

Active Directory group for which the mail-enabled distribution group is created.

Exchange organization

Name of the organization.

Alias

Unique alias for further identification of the mail-enabled distribution group.

Simple display

Simple display name for systems that cannot interpret all the characters of normal display names.

Expansion server

Server on to which to expand the mail-enabled distribution group.

Proxy addresses

Email addresses for the mail-enabled distribution group. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Do not display in address list

Specifies whether the mail-enabled distribution group is visible in address books. Set this option if you want to prevent the mail-enabled distribution group from being displayed in address books. This option applies to all address books.

Max. send size [KB]

Maximum size of message in KB that a mail-enabled distribution group can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Max. receiving size [KB]

Maximum size of message in KB that a mail-enabled distribution group can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Report to sender

Specifies whether the delivery reports are sent to the message sender.

Report to owner

Specifies whether the delivery reports are sent to the message owner.

Automatically update based on recipient policy

Specifies whether changes to recipient's email addresses are automatically updated based on recipient policies.

Only limit messages from authenticated users

Specifies whether authentication data is requested from senders. Set this option if only messages from authenticated users are permitted.

Out-of-office message to sender

Set this option if the sender should receive out-of-office messages.

Add to group

Specifies how users can join the mail-enabled distribution group. Permitted values are:

  • Open: Members can be added to the group without approval.

  • Closed: Only mail-enabled distribution group administrators can add members to the group. Requests to be added to the group are automatically denied.

  • Owner approval: Requests to be added to the group can be made and are approved by the mail-enabled distribution group administrators.

Leave group

Specifies how users can leave the mail-enabled distribution group. Permitted values are:

  • Open: Members can leave the group without approval.

  • Closed: Members can only leave the group with administrator approval. Requests to leave the group are automatically denied.

Distribution group moderation

Specifies whether the mail-enabled distribution group is moderated. Set this option if the distribution group should be moderated. Use the task Assign moderators to specify moderators.

Sending message to

Specifies how senders are notified when they send messages to moderated distribution groups. Permitted values are:

  • Do not notify: The sender is not notified.

  • Only notify senders in your exchange organization: Only internal senders receive a notification.

  • Notify all senders: Internal and external senders receive notification.

Receive restrictions for Microsoft Exchange mail-enabled distribution groups

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can specify whether to accept or deny the recipient's message.

To modify mail acceptance for mail-enabled distribution groups

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign mail acceptance task to specify recipients whose messages are accepted.

    - OR -

    Select the Assign mail rejection task to specify recipients whose messages are rejected.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Dynamic distribution groups

    • Mailboxes

    • Mail users

    • Mail contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .

  6. Save the changes.

Customizing send permissions for Microsoft Exchange mail-enabled distribution groups

Use the Send on behalf of send permission to specify which users can send messages on behalf of the distribution group.

To customize send permissions for mail-enabled distribution groups

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign send authorizations task.

  4. Select the table which contains the user from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Mailboxes

    • Mail users

  5. In the Add assignments pane, assign users.

    TIP: In the Remove assignments pane, you can remove assigned users.

    To remove an assignment

    • Select the user and double-click .

  6. Save the changes.

Specifying Microsoft Exchange mail-enabled distribution groups

Membership in mail-enabled distribution groups can be applied for and approved. Specify which users manage the mail-enabled distribution group and therefore can grant approval for membership in the group.

To specify a mail-enabled distribution group

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign administrators task.

  4. Select the table which contains the administrators from the menu at the top of the form. You have the following options:

    • Active Directory user accounts

    • Active Directory groups

  5. In the Add assignments pane, assign the administrators.

    TIP: In the Remove assignments pane, you can remove assigned administrators.

    To remove an assignment

    • Select the administrator and double-click .

  6. Save the changes.
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