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Identity Manager 8.2.1 - Administration Guide for Connecting to Microsoft Exchange

Table of Contents

Managing Microsoft Exchange environments

Architecture overview One Identity Manager users for managing Microsoft Exchange Configuration parameters for managing Microsoft Exchange environments

Synchronizing a Microsoft Exchange environment

Setting up initial synchronization with Microsoft Exchange

Users and permissions for synchronizing with Microsoft Exchange Setting up the Microsoft Exchange synchronization server

System requirements for the Microsoft Exchange synchronization server Installing One Identity Manager Service with a Microsoft Exchange connector

Configuring participating servers for remote access through Windows PowerShell Testing Active Directory domain trusts Extensions for creating linked mailboxes in a Microsoft Exchange resource forest Recommendations for synchronizing Microsoft Exchange environments Creating a synchronization project for initial synchronization of a Microsoft Exchange environment

Information required to set up a synchronization project Creating an initial synchronization project for Microsoft Exchange

Configuring the synchronization log

Customizing the synchronization configuration

Configuring Microsoft Exchange synchronization Customizing synchronization projects for mailbox permissions Changing system connection settings of Microsoft Exchange

Editing connection parameters in the variable set Editing target system connection properties

Updating schemas Speeding up synchronization with revision filtering Configuring the provisioning of memberships Configuring single object synchronization Accelerating provisioning and single object synchronization

Running synchronization

Starting synchronization Deactivating synchronization Displaying synchronization results Synchronizing single objects

Tasks following synchronization

Post-processing outstanding objects Adding custom tables to the target system synchronization Managing Microsoft Exchange mailboxes, mail users, and mail contacts through account definitions

Troubleshooting Ignoring data error in synchronization

Basic data for managing a Microsoft Exchange environment

Account definitions for Microsoft Exchange mailboxes, mail users, and mail contacts

Creating account definitions Editing account definitions Main data for account definitions Editing manage levels Creating manage levels Assigning manage levels to account definitions Main data for manage levels Creating mapping rules for IT operating data Entering IT operating data Modify IT operating data Assigning account definitions to employees

Assigning account definitions to departments, cost centers, and locations Assigning account definitions to business roles Assigning account definitions to all employees Assigning account definitions directly to employees Assigning account definitions to system roles Adding account definitions in the IT Shop

Assigning account definitions to Active Directory domains Deleting account definitions

Target system managers for Microsoft Exchange Job server for Microsoft Exchange-specific process handling

General main data for Job servers Specifying server functions

Microsoft Exchange structure

Microsoft Exchange organizations Microsoft Exchange mailbox databases Microsoft Exchange address lists Microsoft Exchange public folders Microsoft Exchange mailbox server Microsoft Exchange data availability groups Share policies Retention policies Mobile device mailbox policy Folder administration policies Role assignment policies Outlook Web App mailbox policy Address book policies

Microsoft Exchange mailboxes

Creating Microsoft Exchange mailboxes Editing main data of Microsoft Exchange mailboxes General main data for Microsoft Exchange mailboxes Calendar settings for Microsoft Exchange mailboxes Limits for Microsoft Exchange mailboxes Microsoft Exchange mailbox archives Storage for Microsoft Exchange mailboxes Functions for Microsoft Exchange mailboxes Booking resources for Microsoft Exchange equipment mailboxes and Microsoft Exchange room mailboxes Adjusting receive restrictions for Microsoft Exchange mailboxes Microsoft Exchange mailbox permission: Send on behalf Microsoft Exchange mailbox permission: Send as Microsoft Exchange mailbox permission: Full access Assigning extended properties to Microsoft Exchange mailbox Microsoft Exchange deactivating mailboxes Deleting and restoring Microsoft Exchange mailboxes

Microsoft Exchange mail users and Microsoft Exchange mail contacts

Creating Microsoft Exchange mail users Editing main data of Microsoft Exchange mail users Main data for Microsoft Exchange mail users Receive restrictions for Microsoft Exchange mail users Assigning extended properties to Microsoft Exchange mail users Deleting and restoring Microsoft Exchange mail users Creating Microsoft Exchange mail contacts Editing main data of Microsoft Exchange mail contacts Main data for Microsoft Exchange mail contacts Receive restrictions for Microsoft Exchange mail contacts Assigning extended properties to Microsoft Exchange mail contacts Deleting and restoring Microsoft Exchange mail contacts

Microsoft Exchange mail-enabled distribution groups

Creating Microsoft Exchange mail-enabled distribution groups Editing main data of Microsoft Exchange mail-enabled distribution groups Main data for Microsoft Exchange mail-enabled distribution groups Receive restrictions for Microsoft Exchange mail-enabled distribution groups Customizing send permissions for Microsoft Exchange mail-enabled distribution groups Specifying Microsoft Exchange mail-enabled distribution groups Adding a Microsoft Exchange dynamic distribution group to Microsoft Exchange mail-enabled distribution groups Specifying extensions for Microsoft Exchange moderated distribution groups Assigning extended properties to Microsoft Exchange mail-enabled distribution groups Deleting Microsoft Exchange mail-enabled distribution groups

Microsoft Exchange dynamic distribution groups

Main data for Microsoft Exchange dynamic distribution groups Customizing receive restrictions for Microsoft Exchange dynamic distribution groups Customizing send permissions for Microsoft Exchange dynamic distribution groups Adding Microsoft Exchange mail-enabled distribution groups to Microsoft Exchange dynamic distribution groups

Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments

Advice for synchronizing remote mailboxes Advice for migrating mailboxes Creating remote mailboxes Editing remote mailboxes General main data for remote mailboxes Information about remote configuration Information about cloud-based archive mailboxes Customizing receive restrictions for remote mailboxes Specifying extensions for moderated remote mailboxes Assigning extended properties to remote mailboxes

Error running the Windows PowerShell command Set-Mailbox Possible errors when synchronizing an Exchange hybrid environment

Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Default template for Microsoft Exchange 2010 Default project template for Microsoft Exchange 2013, Microsoft Exchange 2016, and Microsoft Exchange 2019

Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Main data for account definitions

Enter the following data for an account definition:

Table 8: Main data for an account definition
Property	Description
Account definition	Account definition name.
User account table	Table in the One Identity Manager schema that maps mailboxes, mail users or mail contacts. For Microsoft Exchange mailboxes, select EX0Mailbox. For Microsoft Exchange mail users, select EX0MailUser. For Microsoft Exchange mail contacts, select EX0MailContact.
Target system	Target system to which the account definition applies.
Required account definition	Specifies the required account definition. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is assigned automatically. Enter the account definition of the associated Active Directory domain.
Description	Text field for additional explanation.
Manage level (initial)	Manage level to use by default when you add new mailboxes, mail users or mail contacts.
Risk index	Value for evaluating the risk of assigning the account definition to employees. Set a value in the range 0 to 1. This input field is only visible if the QER \| CalculateRiskIndex configuration parameter is set. For detailed information, see the One Identity Manager Risk Assessment Administration Guide.
Service item	Service item through which you can request the account definition resource in the IT Shop. Assign an existing service item or add a new one.
IT Shop	Specifies whether the account definition can be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The resource can also be assigned directly to employees and roles outside the IT Shop.
Only for use in IT Shop	Specifies whether the account definition can only be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The account definition cannot be directly assigned to roles outside the IT Shop.
Automatic assignment to employees	Specifies whether the account definition is automatically assigned to all internal employees. To automatically assign the account definition to all internal employee, use the Enable automatic assignment to employees The account definition is assigned to every employee that is not marked as external. Once a new internal employee is created, they automatically obtain this account definition. To automatically remove the account definition assignment from all employees, use the Disable automatic assignment to employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.
Retain account definition if permanently disabled	Specifies the account definition assignment to permanently deactivated employees. Option set: The account definition assignment remains in effect. The mail user or mail contact or the mailbox remains intact. Option not set (default): The account definition assignment is not in effect. The associated mail user or the associated mail contact or the associated mailbox is disabled.
Retain account definition if temporarily disabled	Specifies the account definition assignment to temporarily deactivated employees. Option set: The account definition assignment remains in effect. The mail user or mail contact or the mailbox remains intact. Option not set (default): The account definition assignment is not in effect. The associated mail user or the associated mail contact or the associated mailbox is disabled.
Retain account definition on deferred deletion	Specifies the account definition assignment on deferred deletion of employees. Option set: The account definition assignment remains in effect. The mail user or mail contact or the mailbox remains intact. Option not set (default): The account definition assignment is not in effect. The associated mail user or the associated mail contact or the associated mailbox is disabled.
Retain account definition on security risk	Specifies the account definition assignment to employees posing a security risk. Option set: The account definition assignment remains in effect. The email user or mail contact or the mailbox remains intact. Option not set (default): The account definition assignment is not in effect. The associated mail user or the associated mail contact or the associated mailbox is disabled.
Resource type	Resource type for grouping account definitions.
Spare field 01 - spare field 10	Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields.

Editing manage levels

One Identity Manager supplies a default configuration for the Unmanaged and Full managed manage levels. You can define other manage levels depending on your requirements.

IMPORTANT: In the Designer, extend the templates by adding the procedure for the additional manage levels. For detailed information about templates, see the One Identity Manager Configuration Guide.

For more information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.

To edit a manage level

In the Manager, select the Active Directory > Basic configuration data > Account definitions > Manage levels category.
Select the manage level in the result list.
Select the Change main data task.
Edit the manage level's main data.
Save the changes.

Related topics

Creating manage levels

One Identity Manager supplies a default configuration for the Unmanaged and Full managed manage levels. You can define other manage levels depending on your requirements.

IMPORTANT: In the Designer, extend the templates by adding the procedure for the additional manage levels. For detailed information about templates, see the One Identity Manager Configuration Guide.

For more information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.

To create a manage level

In the Manager, select the Active Directory > Basic configuration data > Account definitions > Manage levels category.
Click in the result list.
On the main data form, edit the main data of the manage level.
Save the changes.

Related topics

Assigning manage levels to account definitions

IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.

To assign manage levels to an account definition

In the Manager, select the Active Directory > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Assign manage level task.
In the Add assignments pane, assign the manage level.
TIP: In the Remove assignments pane, you can remove assigned manage levels.

To remove an assignment
- Select the manage level and double-click .
Save the changes.

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