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Identity Manager 9.1.3 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and employees Managing memberships in Notes groups Login information for Notes user accounts Using AdminP requests for handling Domino processes Mapping of Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Assigning Notes groups to Notes user accounts

In One Identity Manager, Notes groups can be assigned directly or indirectly to Notes user accounts.

In the case of indirect assignment, employees and Notes groups are arranged in hierarchical roles. The number of groups assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If you add an employee to roles and that employee owns a Notes user account, the user account is added to the Notes group.

Furthermore, Notes groups can be requested through the Web Portal. To do this, add employees to a shop as customers. All Notes groups are assigned to this shop can be requested by the customers. Requested groups are assigned to the employees after approval is granted.

You can use system roles to group Notes groups together and assign them to employees as a package. You can create system roles that contain only Notes groups. You can also group any number of company resources into a system role.

To react quickly to special requests, you can assign Notes groups directly to Notes user accounts.

For more information see the following guides:

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Notes groups to Notes user accounts

In the case of indirect assignment, employees, and Notes groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Notes groups indirectly, check the following settings and modify them if necessary:

  1. The assignment of employees and Notes groups is permitted for departments, cost centers, locations, or business roles.

    For more detailed information, see the One Identity Manager Identity Management Base Module Administration Guide.

    ClosedAllow assignments to role classes of departments, cost centers, locations, or roles

  2. Settings for assigning Notes groups to Notes user accounts.

    • Notes user accounts are marked with the Groups can be inherited option.

    • Notes user accounts are linked with an employee through the UID_Person (Person) column.

    • Notes user accounts and groups belong to the same Notes domain.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of employees not allowed. For more detailed information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

Related topics

Assigning Notes groups to departments, cost centers and locations

Assign groups to departments, cost centers, or locations so that the group can be assigned to user accounts through these organizations. This task is not available for dynamic groups.

To assign a group to departments, cost centers, or locations (non role-based login)

  1. In the Manager, select the HCL Domino > Groups category.

  2. Select the group in the result list.

  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.

To assign groups to a department, a cost center, or a location (non role-based login or role-based login)

  1. In the Manager, select the Organizations > Departments category.

    - OR -

    In the Manager, select the Organizations > Cost centers category.

    - OR -

    In the Manager, select the Organizations > Locations category.

  2. Select the department, cost center, or location in the result list.

  3. Select the Assign Notes groups task.

  4. In the Add assignments pane, assign groups.

    TIP: In the Remove assignments pane, you can remove the assignment of groups.

    To remove an assignment

    • Select the group and double-click .

  5. Save the changes.
Related topics

Assigning Notes groups to business roles

NOTE: This function is only available if the Business Roles Module is installed.

Assign the group to business roles so that the group is assigned to user accounts through these business roles. This task is not available for dynamic groups.

To assign a group to a business role (non role-based login)

  1. In the Manager, select the HCL Domino > Groups category.

  2. Select the group in the result list.

  3. Select the Assign business roles task.

  4. In the Add assignments pane, select the role class and assign business roles.

    TIP: In the Remove assignments pane, you can remove assigned business roles.

    To remove an assignment

    • Select the business role and double-click .

  5. Save the changes.

To assign groups to a business role (non role-based login or role-based login)

  1. In the Manager, select the Business roles > <role class> category.

  2. Select the business role in the result list.

  3. Select the Assign Notes groups task.

  4. In the Add assignments pane, assign the groups.

    • (Optional) To filter the groups, select a domain in the Notes Domains input field.

    TIP: In the Remove assignments pane, you can remove the assignment of groups.

    To remove an assignment

    • Select the group and double-click .

  5. Save the changes.
Related topics
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