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Employee |
Employee to use the mail contact. An employee is already entered if the mail contact was generated by an account definition. If you create the mail contact manually, you can select an employee in the menu. |
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No link to an employee required |
Specifies whether the contact is intentionally not assigned an employee. The option is automatically set if a contact is included in the exclusion list for automatic employee assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the contact does not need to be linked with an employee (for example, if several employees use the contact).
If attestation approves these contacts, these contacts will not be submitted for attestation in the future. In the Web Portal, contact that are not linked to an employee can be filtered according to various criteria. |
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Not linked to an employee |
Indicates why the No link to an employee required option is enabled for this contact. Possible values:
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By administrator: The option was set manually by the administrator.
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By attestation: The contact was attested.
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By exclusion criterion: The contact is not associated with an employee due to an exclusion criterion. For example, the contact is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList). |
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Account definition |
Account definition through which the mail contact was created.
Use the account definition to automatically populate mail contact main data and to specify a manage level for the mail contact. One Identity Manager finds the IT operating data of the assigned employee and uses it to populate the corresponding fields in the mail contact.
NOTE: The account definition cannot be changed once the mail contact has been saved. |
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Manage level |
Manage level with which the mail contact is created. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu. |
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Azure Active Directory tenant |
The Azure Active Directory tenant’s name. |
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First name |
The contact’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Last name |
The contact's last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Initials |
The contact’s initials. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Name |
The mail contact’s identifier. |
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Display name |
Name as used in the address book. |
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Alias |
Unique alias for further identification of the mail contact. |
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Proxy addresses |
Other email addresses for the mail contact. Use the following syntax to set up other proxy addresses:
Address type: new email address |
| External email address |
Email address for forwarding messages. |
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Destination address type |
Address type of the email address. Permitted value is SMTP. |
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Do not display in address list |
Specifies whether the mail contact is visible in address books. Set this option if you want to prevent the mail contact from being displayed in address books. This option applies to all address books. |
| Risk index (calculated) |
Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide. |
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Category |
Categories the mail contact uses to inherit groups. Groups can be selectively inherited by mail contacts. To do this, the groups and mail contacts are divided into categories. Select one or more categories from the menu. |
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Groups can be inherited |
Specifies whether the mail contact can inherit groups through the employee. If the option is set, the mail contact inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
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If you add an employee with a user accounts to, for example, a department and you have assigned groups to this department, the mail contact inherits these groups.
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If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's mail contact only inherits the group if the option is set. |
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Simple display |
Simple display name for systems that cannot interpret all the characters of normal display names. |
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Phonetic display name |
Specifies an alternative way of writing the name that is used in text-to-speech in Unified Messaging (UM). For example, it is used if the pronunciation and spelling of the name do not match. |
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Sort order |
Order of displaying in a hierarchical address book. |
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Message format |
Format for messages that are sent to mail contacts. Permitted values are MIME (default) and Text. |
| Message body format |
Format for body text of messages that are sent to mail contacts. Options are Text, HTML and TextAndHtml. The permitted values depend on the selected message format.
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If the MIME message formation is fixed, the format of the body text can be Text, HTML and TextAndHtml (default).
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If the message format is Text, the format of the body text can be Text. |
| Attachment format |
The Apple Macintosh operating system's attachment format for messages that are sent to mail contacts. Options are BinHex (default), UuEncode, AppleSingle, and AppleDouble. |
| Use preferred message format |
Specifies whether message format settings configured for the recipient are overwritten by the global settings. |
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Use MAPI-RTF |
Specifies whether the mail contact can receive messages in MAPI format. Available options are Never, Always, and Use default settings. |
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Sender authentication required |
Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing the mail contact. |
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Moderation enabled |
Specifies whether the mail contact is moderated. Use the Assign moderators task to specify the moderators. Then enable the option. |
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Sending message |
Specifies how senders are notified when they send messages to moderated mail contacts. Permitted values are:
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Do not notify: The sender is not notified.
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Only notify senders in your exchange organization: Only internal senders receive a notification.
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Notify all senders: Internal and external senders receive notification. |
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Street |
Street or road. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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City |
City. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. Locations can be automatically generated and employees assigned based on the city. |
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Mailbox |
Mailbox. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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State |
State. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Zip code |
Zip code. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Country or region |
The country ID. |
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Office |
Office address. |
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Business phone |
Business telephone numbers. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
| Additional phone numbers |
Other business telephone numbers. |
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Fax |
Fax number. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Additional fax numbers |
Additional fax numbers. |
| Home phone |
Private telephone number. |
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Additional private numbers |
Additional telephone numbers. |
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Mobile phone |
Mobile number. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Mobile phone |
Mobile phone number. |
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Web page |
Contact's web page. |
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Notes |
More information about the contact. |
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Title |
The contact’s job title. |
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Department |
Department. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Company |
Company. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Manager |
Manager responsible for the mail contact.
To specify a manager
- Click
 next to the field.
- In the Table menu, select the table that maps the account manager.
- In the Manager menu, select the manager.
- Click OK.
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Assistant |
Name of the mail contact's assistant. |
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Assistant phone |
Telephone number of the assistant. |
in the result list.
.