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Identity Manager 9.1 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Office 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Assigning Exchange Online Office 365 groups to Azure Active Directory user accounts

Office 365 groups can be assigned directly or indirectly to Azure Active Directory user accounts.

In the case of indirect assignment, employees and Office 365 groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. The Office 365 groups assigned to an employee are calculated from the position in the hierarchy and the direction of inheritance. If you add an employee to roles and that employee owns an Azure Active Directory user account, the Azure Active Directory user account is added to the Office 365 group.

Furthermore, Office 365 groups can be requested through the Web Portal. To do this, add employees to a shop as customers. All Office 365 groups are assigned to this shop can be requested by the customers. Requested Office 365 groups are assigned to the employees after approval is granted.

Through system roles, Office 365 groups can be grouped together and assigned to employees and workdesks as a package. You can create system roles that contain only Office 365 groups. You can also group any number of company resources into a system role.

To react quickly to special requests, you can assign Office 365 groups directly to Azure Active Directory user accounts.

For more information see the following guides:

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Office 365 groups to Azure Active Directory user accounts

In the case of indirect assignment, employees and Office 365 groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Office 365 groups indirectly, check the following settings and modify them if necessary.

  1. Assignment of employees and Exchange Online Office 365 groups is permitted for role classes (departments, cost centers, locations, or business roles).

    For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

    ClosedAllow assignments to role classes of departments, cost centers, locations, or roles

  2. Settings for assigning Office 365 groups to Azure Active Directory user accounts.

    • The Azure Active Directory user account is linked to an employee.

    • The Azure Active Directory user account has the Office 365 groups can be inherited option set.

      The option specifies whether the Azure Active Directory user account can inherit Office 365 groups through the linked employee. If the option is set, the user account inherits Office 365 groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.

      • If you add an employee with a user account to a department, for example, and you have assigned Office 365 groups to this department, the Azure Active Directory user account inherits these Office 365 groups.

      • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's Azure Active Directory user account only inherits the Office 365 group if the option is set.

    ClosedEditing Azure Active Directory user accounts

    For more information about Azure Active Directory user accounts, see the One Identity Manager Administration Guide for Connecting to Azure Active Directory.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of employees not allowed. For more detailed information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

Assigning Exchange Online Office 365 groups to departments, cost centers, and locations

Assign groups to departments, cost centers, or locations so that the group can be assigned to user accounts through these organizations.

To assign a group to departments, cost centers, or locations (non role-based login)

  1. In the Manager, select the Azure Active Directory > Office 365 groups category.

  2. Select the group in the result list.

  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.

To assign groups to a department, a cost center, or a location (non role-based login or role-based login)

  1. In the Manager, select the Organizations > Departments category.

    - OR -

    In the Manager, select the Organizations > Cost centers category.

    - OR -

    In the Manager, select the Organizations > Locations category.

  2. Select the department, cost center, or location in the result list.

  3. Select the Assign Office 365 groups task.

  4. In the Add assignments pane, assign groups.

    TIP: In the Remove assignments pane, you can remove the assignment of groups.

    To remove an assignment

    • Select the group and double-click .

  5. Save the changes.
Related topics

Assigning Exchange Online Office 365 groups to business roles

NOTE: This function is only available if the Business Roles Module is installed.

Assign the group to business roles so that the group is assigned to user accounts through these business roles.

To assign a group to a business role (non role-based login)

  1. In the Manager, select the Azure Active Directory > Office 365 groups category.

  2. Select the group in the result list.

  3. Select the Assign business roles task.

  4. In the Add assignments pane, select the role class and assign business roles.

    TIP: In the Remove assignments pane, you can remove assigned business roles.

    To remove an assignment

    • Select the business role and double-click .

  5. Save the changes.

To assign groups to a business role (non role-based login or role-based login)

  1. In the Manager, select the Business roles > <role class> category.

  2. Select the business role in the result list.

  3. Select the Assign Office 365 groups task.

  4. In the Add assignments pane, assign the groups.

    TIP: In the Remove assignments pane, you can remove the assignment of groups.

    To remove an assignment

    • Select the group and double-click .

  5. Save the changes.
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