One Identity Manager enables its users to perform various tasks simply using a Web Portal.
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Managing user accounts and employees
An account definition can be requested by shop customers in the Web Portal if it is assigned to an IT Shop shelf. The request undergoes a defined approval process. The user account is not created until it has been agreed by an authorized person, such as a manager.
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Managing assignments of roles
These products can be requested in the Web Portal by the shop's customers by assigning roles to an IT Shop shelf. The request undergoes a defined approval process. The role is not assigned until it has been approved by an authorized person.
In the Web Portal, managers and administrators of organizations can assign roles and the departments, cost centers, or locations for which they are responsible. The roles are inherited by all employees who are members of these departments, cost centers, or locations.
If the Business Roles Module is available, managers and administrators of business roles can assign roles to the business roles in the Web Portal for which they are responsible. The roles are inherited by all employees who are members of these business roles.
If the System Roles Module is available, those with system roles responsibilities can assign roles to the system roles in the Web Portal. The roles are inherited by all employees who are assigned these system roles.
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Attestation
If the Attestation Module is available, the correctness of the properties of target system objects and of entitlement assignments can be verified on request. To enable this, attestation policies are configured in the Manager. The attestors use the Web Portal to approve attestation cases.
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Governance administration
If the Compliance Rules Module is available, you can define rules that identify the invalid entitlement assignments and evaluate their risks. The rules are checked regularly, and if changes are made to the objects in One Identity Manager. Compliance rules are defined in the Manager. Supervisors use the Web Portal to check and resolve rule violations and to grant exception approvals.
If the Company Policies Module is available, company policies can be defined for the target system objects mapped in One Identity Manager and their risks evaluated. Company policies are defined in the Manager. Supervisors use the Web Portal to check policy violations and to grant exception approvals.
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Risk assessment
You can use the risk index of roles and applications to evaluate the risk of entitlement assignments for the company. One Identity Manager provides default calculation functions for this. The calculation functions can be modified in the Web Portal.
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Reports and statistics
The Web Portal provides a range of reports and statistics about the employees, user accounts, and their entitlements and risks.
For more information about the named topics, see Managing OneLogin user accounts and employees, Managing memberships in OneLogin roles, and the following guides:
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One Identity Manager Web Designer Web Portal User Guide
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One Identity Manager Attestation Administration Guide
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One Identity Manager Compliance Rules Administration Guide
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One Identity Manager Company Policies Administration Guide
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One Identity Manager Risk Assessment Administration Guide
To manage OneLogin domains in One Identity Manager, the following data is relevant.
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Account definitions
One Identity Manager has account definitions for automatically allocating user accounts to employees. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.
For more information, see Account definitions for OneLogin user accounts.
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Password policy
provides you with support for creating complex password policies, for example, for system user passwords, the employees' central password as well as passwords for individual target systems. Password polices apply not only when the user enters a password but also when random passwords are generated.
Predefined password policies are supplied with the default installation that you can use or customize if required. You can also define your own password policies.
For more information, see Password policies for OneLogin user accounts.
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Initial password for new user accounts
You have the different options for issuing an initial password for user accounts. Enter a password or use a random generated initial password when you create a user account.
For more information, see Initial password for new OneLogin user accounts.
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Email notifications about credentials
When a new user account is created, the login data are sent to a specified recipient. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages.
For more information, see Email notifications about login data.
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Target system types
Target system types are required for configuring target system comparisons. Tables with outstanding objects are maintained with the target system types and settings are configured for provisioning memberships and single objects synchronization. Target system types also map objects in the Unified Namespace.
For more information, see Post-processing outstanding objects.
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Target system managers
A default application role exists for the target system manager in One Identity Manager. Assign employees to this application role who have permission to edit OneLogin objects.
Define additional application roles if you want to limit the permissions for target system managers to individual domains. The application roles must be added under the default application role.
For more information, see Target system managers.
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Servers
Servers must be informed of your server functionality in order to handle OneLogin-specific processes in One Identity Manager. For example, the synchronization server.
For more information, see Job server for OneLogin-specific process handling.
A default application role exists for the target system manager in One Identity Manager. Assign employees to this application role who have permission to edit OneLogin objects.
Define additional application roles if you want to limit the permissions for target system managers to individual domains. The application roles must be added under the default application role.
For more information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.
Implementing application roles for target system managers
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The One Identity Manager administrator allocates employees to be target system administrators.
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These target system administrators add employees to the default application role for target system managers.
Target system managers with the default application role are authorized to edit all the domains in One Identity Manager.
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Target system managers can authorize other employees within their area of responsibility as target system managers and if necessary, create additional child application roles and assign these to individual domains.
Table 25: Default application roles for target system managers
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Target system managers
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Target system managers must be assigned to the Target systems | OneLogin application role or a child application role.
Users with this application role:
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Assume administrative tasks for the target system.
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Create, change, or delete target system objects.
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Edit password policies for the target system.
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Prepare roles to add to the IT Shop.
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Can add employees who have another identity than the Primary identity.
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Configure synchronization in the Synchronization Editor and define the mapping for comparing target systems and One Identity Manager.
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Edit the synchronization's target system types and outstanding objects.
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Authorize other employees within their area of responsibility as target system managers and create child application roles if required. |
To initially specify employees to be target system administrators
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Log in to the Manager as a One Identity Manager administrator (Base role | Administrators application role)
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Select the One Identity Manager Administration > Target systems > Administrators category.
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Select the Assign employees task.
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Assign the employee you want and save the changes.
To add the first employees to the default application as target system managers
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Log in to the Manager as a target system administrator (Target systems | Administrators application role).
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Select the One Identity Manager Administration > Target systems > OneLogin category.
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Select the Assign employees task.
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Assign the employees you want and save the changes.
To authorize other employees as target system managers when you are a target system manager
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Log in to the Manager as a target system manager.
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Select the application role in the OneLogin > Basic configuration data > Target system managers category.
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Select the Assign employees task.
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Assign the employees you want and save the changes.
To specify target system managers for individual domains
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Log in to the Manager as a target system manager.
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Select the OneLogin > Domains category.
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Select the domain in the result list.
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Select the Change main data task.
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On the General tab, select the application role in the Target system manager menu.
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Next to the Target system manager menu, click 
to create a new application role.
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Enter the application role name and assign the Target systems | OneLogin parent application role.
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Click OK to add the new application role.
- Save the changes.
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Assign employees to this application role who are permitted to edit the domain in One Identity Manager.
Related topics
Servers must be informed of your server functionality in order to handle OneLogin-specific processes in One Identity Manager. For example, the synchronization server.
You have several options for defining a server's functionality:
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In the Designer, create an entry for the Job server in the Base Data > Installation > Job server category. For more information about this, see the One Identity Manager Configuration Guide.
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In the Manager, select an entry for the Job server in the OneLogin > Basic configuration data > Server category and edit the Job server main data.
Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.
To edit a Job server and its functions
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In the Manager, select the OneLogin > Basic configuration data > Server category.
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Select the Job server entry in the result list.
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Select the Change main data task.
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Edit the Job server's main data.
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Select the Assign server functions task and specify server functionality.
- Save the changes.
Detailed information about this topic
