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Identity Manager 9.2 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange Hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Editing main data of Microsoft Exchange mail users

To edit a mail user.

  1. In the Manager, select the Active Directory > Mail users category.

  2. Select the mail user in the result list and run the Change main data task.

  3. Edit the mail user's main data.

  4. Save the changes.
Related topics

Main data for Microsoft Exchange mail users

Enter the following general main data.

Table 36: General data of a mail user
Property Description

Identity

Identity to use the mail user.

  • An identity is already entered if the mail user was generated by an account definition.

  • If you create the mail user manually, you can select an identity from the menu.

    The menu displays activated and deactivated identities by default. If you do not want to see any deactivated identities, set the QER | Person| HideDeactivatedIdentities configuration parameter.

NOTE: If you assign a deactivated identity to a mail user, the mail user might be locked or deleted depending on the configuration.

No link to an identity required

Specifies whether the mail user is intentionally not assigned an identity. The value is determined from the linked user account.

Not linked to an identity

Indicates why the No link to an identity required option is enabled for this mail user. The value is determined from the linked user account. Possible values:

  • By administrator: The option was set manually by the administrator.

  • By attestation: The user account was attested.

  • By exclusion criterion: The user account is not associated with an identity due to an exclusion criterion. For example, the user account is included in the exclude list for automatic identity assignment (configuration parameter PersonExcludeList).

Account definition

Account definition through which the mail user was created.

Use the account definition to automatically populate mail user main data and to specify a manage level for the mail user. One Identity Manager finds the IT operating data of the assigned identity and uses it to populate the corresponding fields in the mail user.

NOTE: The account definition cannot be changed once the mail user has been saved.

Manage level

Manage level with which the mail user is created. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Active Directory account

Active Directory user account for which the mail user is created.

Exchange organization

Name of the organization.

Canonical name

Canonical name of the mail user. The canonical name is generated automatically.

Destination address

Email address for forwarding messages.

Destination address type

Target address type of the email address. You can also add other mail connectors (e.g. CCMail, MS) apart from the standard destination address type (SMTP, X400).

Alias

Unique alias for further identification of the mail user.

Automatically update based on recipient policy

Specifies whether changes to recipient's email addresses are automatically updated based on recipient policies.

Proxy addresses

Other email addresses for the mail user. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Max. send size [KB]

Maximum size for message in KB that a mail user can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Max. receiving size [KB]

Maximum size for message in KB that a mail user can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Do not display in address list

Specifies whether the mail user is visible in address books. Set this option if you want to prevent the mail user from being displayed in address books. This option applies to all address books.

Use MAPI-RTF

Specifies whether the mail user can receive messages in MAPI format. Available options are Never, Always, and Use default settings.

Sender authentication required

Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing the mail user.

Simple display

Simple display name for systems that cannot interpret all the characters of normal display names.

Phonetic display name

Display name in phonetic letters. It is used if the pronunciation and spelling of the name do not match. For example, the display name is used to sort recipients in the hierarchical address book if no sort order is given. They are sorted in ascending order from A to Z.

If no phonetic name is given, they are sorted by the simple display name.

Sort order

Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order.

If no order is given or more than one entries have the same sort order, recipients are sorted by their phonetic display name.

Distinguished name

Mail user's distinguished name.

Related topics

Receive restrictions for Microsoft Exchange mail users

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To customize mail acceptance for mail users

  1. In the Manager, select the Active Directory > Mail users category.

  2. Select the mail user in the result list.

  3. Select the Assign mail acceptance task to specify recipients whose messages are accepted.

    - OR -

    Select the Assign mail rejection task to specify recipients whose messages are rejected.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Dynamic distribution groups

    • Mailboxes

    • Mail users

    • Mail contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .

  6. Save the changes.

Assigning extended properties to Microsoft Exchange mail users

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

To specify extended properties for a mail user

  1. In the Manager, select the Active Directory > Mail users category.

  2. Select the email user in the result list.

  3. Select Assign extended properties.

  4. In the Add assignments pane, assign extended properties.

    TIP: In the Remove assignments pane, you can remove assigned extended properties.

    To remove an assignment

    • Select the extended property and double-click .

  5. Save the changes.

For more information about using extended properties, see the One Identity Manager Identity Management Base Module Administration Guide.

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