Assigning Exchange Online mail-enabled distribution groups to departments, cost centers, and locations
Assign mail-enabled distribution groups to departments, cost centers, or locations so that the mail-enabled distribution groups can be assigned to mailboxes, mail users, and mail contacts through these organizations.
To assign a mail-enabled distribution group to departments, cost centers, or locations (non role-based login)
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.
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Select the mail-enabled distribution group in the result list.
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Select the Assign organizations task.
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In the Add assignments pane, assign the organizations:
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On the Departments tab, assign departments.
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On the Locations tab, assign locations.
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On the Cost centers tab, assign cost centers.
TIP: In the Remove assignments pane, you can remove assigned organizations.
To remove an assignment
- Save the changes.
To assign mail-enabled distribution groups to a department, a cost center, or a location (non role-based login or role-based login)
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In the Manager, select the Organizations > Departments category.
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In the Manager, select the Organizations > Cost centers category.
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In the Manager, select the Organizations > Locations category.
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Select the department, cost center or location in the result list.
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Select the Assign Exchange Online mail-enabled distribution list task.
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In the Add assignments pane, assign mail-enabled distribution groups.
TIP: In the Remove assignments pane, you can remove assigned mail-enabled distribution groups.
To remove an assignment
- Save the changes.
Assigning Exchange Online mail-enabled distribution groups to business roles
NOTE: This function is only available if the Business Roles Module is installed.
Assign the mail-enabled distribution group to business roles so that the mail-enabled distribution group is assigned to user accounts through these business roles.
To assign a mail-enabled distribution group to business roles (non role-based login)
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.
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Select the mail-enabled distribution group in the result list.
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Select the Assign business roles task.
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In the Add assignments pane, select the role class and assign business roles.
TIP: In the Remove assignments pane, you can remove assigned business roles.
To remove an assignment
- Save the changes.
To assign mail-enabled distribution groups to a business role (non role-based login or role-based login)
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In the Manager, select the Business roles > <role class> category.
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Select the business role in the result list.
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Select the Assign Exchange Online mail-enabled distribution list task.
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In the Add assignments pane, assign mail-enabled distribution groups.
TIP: In the Remove assignments pane, you can remove assigned mail-enabled distribution groups.
To remove an assignment
- Save the changes.
Adding Exchange Online mail-enabled distribution groups to system roles
NOTE: This function is only available if the System Roles Module is installed.
Use this task to add a group to system roles. When you assign a system role to an identity, the mail-enabled distribution group are inherited by all mailboxes, mail users, and mail contacts that these identities have.
NOTE: Mail-enabled distribution groups with the Only use in IT Shop option set can only be assigned to system roles that also have this option set. For more information, see the One Identity Manager System Roles Administration Guide.
To assign an mail-enabled distribution group to system roles
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category.
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Select the mail-enabled distribution group in the result list.
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Select the Assign system roles task.
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In the Add assignments pane, assign system roles.
TIP: In the Remove assignments pane, you can remove the system role assignment.
To remove an assignment
- Save the changes.
Assigning Exchange Online mail-enabled distribution groups to the IT Shop
Once a mail-enabled distribution group has been assigned to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed.
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The mail-enabled distribution group must be labeled with the IT Shop option.
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The mail-enabled distribution group must be assigned to a service item.
TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the mail-enabled distribution group easier to find in the Web Portal, assign a service category to the service item.
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If you want the mail-enabled distribution group to be assigned to identities only through the IT Shop, the mail-enabled distribution group must also be marked with the Only use in IT Shop option. Direct assignment to hierarchical roles or mailboxes, mail users and mail contacts is then no longer permitted.
NOTE: IT Shop administrators can assign mail-enabled distribution groups to IT Shop shelves in the case of role-based login. Target system administrators are not authorized to add mail-enabled distribution groups in the IT Shop.
To add a mail-enabled distribution group in the IT Shop
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups (non role-based login) category.
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In the Manager, select the Entitlements > Exchange Online mail-enabled distribution groups (role-based login) category.
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Select the mail-enabled distribution group in the result list.
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Select Add to IT Shop.
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In the Add assignments pane, assign mail-enabled distribution groups to IT Shop shelves.
- Save the changes.
To add a mail-enabled distribution group to individual IT Shop shelves
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups category (non role-based login).
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In the Manager, select the Entitlements > Exchange Online mail-enabled distribution groups category (role-based login).
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Select the mail-enabled distribution group in the result list.
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Select the Add to IT Shop task.
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In the Remove assignments pane, removed assigned mail-enabled distribution groups from IT Shop shelves.
- Save the changes.
To add a mail-enabled distribution group to all the IT Shop shelves
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In the Manager, select the Microsoft Entra ID > Mail-enabled distribution groups (non role-based login) category.
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In the Manager, select the Entitlements > Exchange Online mail-enabled distribution groups category (role-based login).
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Select the mail-enabled distribution group in the result list.
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Select the Remove from all shelves (IT Shop) task.
- Confirm the security prompt with Yes.
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Click OK.
The One Identity Manager Service removes the mail-enabled distribution group from all the shelves. All requests and assignment requests with this mail-enabled distribution group are canceled at the same time.
For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.
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