Password Manager 5.13.2 - Administration Guide (AD LDS Edition)

In Password Manager (Password Manager) application, scopes can be defined at multiple levels. Scopes act as a boundary in which you can define the groups and Organizational Unit (OU), and can also associate policies into it.

The Default Management Policy allows you to configure both the user scope and the help desk scope. In the Management Policy scope, an admin can also associate the workflows, activities, and Q&A policy to the configured user groups and OU.

While configuring the user scope/help desk scope, an admin must define either a Group or an OU to indicate which group or OU can access the Self-Service Site/Helpdesk Site. This means the users who are part of the configured group/OU comes under included group category. You could also define a different group/OU under an excluded group category. This means users who are part of these excluded group or OU cannot access Self-Service Site/Helpdesk Site.

In case of Password Policy scope, admin needs to ensure the following

Password policies should only be applied to the user groups/ OUs that are part of the user scope.
Group that will be associated into the password policy scope must be part of the OU as well. This means users who are part of the group must also be the part of the OU as those users will have the same set of activities to be performed in the Self-Service Site.
An Administrator can create one or more password policies and can map each policy to single/ multiple user groups or OUs.
By default, the newly created password policy is linked to the Domain name created in the management policy scope and gets applied to the “Authenticated users group. It means that all the users that are part of the usergroups and OUs configured in the user scope, will have the password policy applied.
Group that will be associated into the password policy scope must be part of the OU as well. This means users who are part of the group must also be the part of the OU as those users will have the same set of activities to be performed in the Self-Service Site.

NOTE:

While configuring the Policy Scope in Password Policy Properties window, it is mandatory to add both the group and the Organizational Unit that the user is part of, for the policy rules to get applied for the users accessed in the Self-Service Site.
It is not possible to configure the same domain multiple times in a user scope, whereas multiple domains can be configured to the user scope.

The table below provides more information on different scenarios.

Let us consider the following groups/OU

NOTE: Do not define both OU and the group in the Management policy scope for the set password policy rule to get applied in the Self-Service Site.

S.No	User scope				Password Policy Scope		Password Policy	Logged in Self-Service Site	Is Password Policy applicable?
S.No	Included Group	Included OU	Excluded Group	Excluded OU	OU	Group	Password Policy	Logged in Self-Service Site	Is Password Policy applicable?
1.	Group1	OU1			OU1	Group1	Password Policy1	User1	Yes
2.	Group1	OU2	Group2		OU1	Group2	Password Policy2	User2	No
3.	Group3	OU1	Group1		OU2	Group3	Password Policy2	User2	No
4.	Group3	OU3		OU1	OU3	Group3	Password Policy3	User3	Yes
5.	Group2	OU2			OU1	Group2	Password Policy3	User2	No
6.	Group1	OU1		OU4	OU4	Group1	Password Policy4	User1	No
7.	Group2	OU2		OU5	OU5	Group2	Password Policy4	User2	No
8.	Group3	OU3	Group1			Group3	Password Policy 5	User3	No
9.	Group3	OU3	Group2		OU3		Password Policy 5	User3	No

To link a password policy to Organizational Units and groups

On the home page of the Administration Site, click the Password Policies tab.
Click the One Identity Password Policies link under the application directory partition that you want to manage.
On the One Identity Password Policies for <application directory partition> page, click Edit under the policy whose properties you want to view or modify.
Click the Policy Scope tab.
Click the Add button under This policy is applied to the following Organizational Units, and then browse for an Organizational Unit.
Click the Add button under This policy is applied to the following groups, and then browse for a group.
Click Save.

Changing Policy Priority

Configuring Password Policy Rules

Password Manager uses a set of powerful and flexible rules to define requirements for passwords. Each password policy has rules that are configured independently of the rules in other policies.

NOTE: Password Manager for ADLDS does not support Dictionary rule in OI Password policies.

For each password policy, you can set up the following rules:

Password age rule: Ensures that users cannot use expired passwords or change their passwords too frequently.
Length rule: Ensures that passwords contain the required number of characters.
Complexity rule: Ensures that passwords meet minimum complexity requirements.
Required characters rule: Ensures that passwords contain certain character categories.
Disallowed characters rule: Rejects passwords that contain certain character categories.
Sequence rule: Rejects passwords that contain more repeated characters than it is allowed.
User properties rule: Rejects passwords that contain part of a user account property value.
Symmetry rule: Ensures that password or its part does not read the same in both directions.
Custom rule: Use this rule to enter the settings of the local or domain password policy applied to the server on which AD LDS is running, if you want to display these settings to users on the Self-Service Site when users reset or change passwords. You can also use this rule to display your custom messages and to hide the configured policy rules.

Password Compliance

When you use Forgot My Password or Manage My Passwords workflow to set or reset the password, you can view the compliance of the password with the configured password policy. You can expand a policy and view the rules set for the policy. When you enter a new password, you can instantly get the feedback about the compliance of the password with the defined rules. A green tick mark against the rules in a policy indicates that the password is in compliance with the rule, and help you to set a compliant password.

You can also view the strength of the password using the Password strength meter, which get displayed as a progress bar when you enter a new password in the New password text box. The Password strength meter assess the strength of the password by verifying the password with the configured password policy rules and the basic requirements (one upper case letter, one lower case letter, one numeric value, one special character and minimum of seven characters) for a password. This will help to improve the security of the password. You can enable or disable this feature and configure the Password strength status. For more details see Customization of Password Strength Meter.

The following is a general procedure for configuring the password policy rules.

To configure rules for a password policy

On the home page of the Administration Site, click the Password Policies tab.
Click the <N> One Identity Password Policies link under the AD LDS instance that you want to manage.
On the One Identity Password Policies for <application directory partition> page, click the policy whose properties you want to modify, and then click the Policy Rules tab.
On the Policy Rules tab, click the rule that you want to configure, and, under the rule's name, modify the appropriate rule settings.
Repeat step 4 for each of the rules that you want to configure for this password policy, and then click Save.

NOTE: Starting from version 5.9.5, if a Password Manager policy is applied, then the Next button remains disabled in the Forgot my password/ Manage My Passwords screen and gets enabled only when all the Password Manager's policies are met and shows GREEN.

For information about how to configure each of the policy rules, see the sections below.

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Password Manager 5.13.2 - Administration Guide (AD LDS Edition)

Applying Password Policies

Changing Policy Priority

Configuring Password Policy Rules

Password Compliance