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Identity Manager 8.2.1 - Administration Guide for Connecting to SAP R/3

Managing SAP R/3 environments Setting up SAP R/3 synchronization Basic data for managing an SAP R/3 environment Basic data for user account administration SAP systems SAP clients SAP user accounts SAP groups, SAP roles, and SAP profiles SAP products Providing system measurement data Reports about SAP objects Removing a Central User Administration Troubleshooting an SAP R/3 connection Configuration parameters for managing an SAP R/3 environment Default project templates for synchronizing an SAP R/3 environment Referenced SAP R/3 table and BAPI calls Example of a schema extension file

Initial password for new SAP user accounts

You can issue an initial password for a new SAP user account in the following ways:

  • When you create the user account, enter a password in the main data.

  • Assign a randomly generated initial password to enter when you create user accounts.

    • In the Designer, set the TargetSystem | SAPR3 | Accounts | InitialRandomPassword configuration parameter.

    • Apply target system specific password policies and define the character sets that the password must contain.

    • Specify which employee will receive the initial password by email.

Related topics

Email notifications about login data

Table 35: Configuration parameters for notifications about actions in the target system
Configuration parameter Meaning

TargetSystem | SAPR3 | Accounts |
InitialRandomPassword | SendTo

This configuration parameter specifies to which employee the email with the random generated password should be sent (manager cost center/department/location/business role, employee’s manager, or XUserInserted). If no recipient can be found, the password is sent to the address stored in the "TargetSystem | SAPR3 | DefaultAddress" configuration parameter.

TargetSystem | SAPR3 | Accounts |
InitialRandomPassword | SendTo |
MailTemplateAccountName

Mail template name that is sent to supply users with the login credentials for the user account. The Employee - new user account created mail template is used.

TargetSystem | SAPR3 | Accounts |
InitialRandomPassword | SendTo |
MailTemplatePassword

Mail template name that is sent to supply users with the initial password. The Employee - initial password for new user account mail template is used.

TargetSystem | SAPR3 | DefaultAddress

Default email address of the recipient for notifications about actions in the target system.

You can configure the login information for new user accounts to be sent by email to a specified person. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages. The mail text in a mail template is defined in several languages. This means the recipient’s language can be taken into account when the email is generated. Mail templates are supplied in the default installation with which you can configure the notification procedure.

To use email notifications about login data

  1. Ensure that the email notification system is configured in One Identity Manager. For more information, see the One Identity Manager Installation Guide.
  2. In the Designer, set the Common | MailNotification | DefaultSender configuration parameter and enter the sender address for sending the email notifications.
  3. Ensure that all employees have a default email address. Notifications are sent to this address. For more information, see the One Identity Manager Identity Management Base Module Administration Guide.
  4. Ensure that a language can be determined for all employees. Only then can they receive email notifications in their own language. For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

When a randomly generated password is issued for the new user account, the initial login data for a user account is sent by email to a previously specified person.

To send initial login data by email

  1. In the Designer, set the "TargetSystem | SAPR3 | Accounts | InitialRandomPassword" configuration parameter.
  2. In the Designer, set the "TargetSystem | SAPR3 | Accounts | InitialRandomPassword | SendTo" configuration parameter and enter the message recipient as a value.
  3. In the Designer, set the "TargetSystem | SAPR3 | Accounts | InitialRandomPassword | SendTo | MailTemplateAccountName" configuration parameter.

    By default, the message sent uses the mail template "Employee - new account created". The message contains the name of the user account.

  4. In the Designer, set the "TargetSystem | SAPR3 | Accounts | InitialRandomPassword | SendTo | MailTemplatePassword" configuration parameter.

    By default, the message sent uses the mail template "Employee - initial password for new user account". The message contains the initial password for the user account.

TIP: To use custom mail templates for emails of this type, change the value of the configuration parameter.

SAP systems

NOTE: The Synchronization Editor sets up the SAP systems in the One Identity Manager database.

To edit an SAP system's main data

  1. Select the SAP R/3 > Systems category.
  2. Select an SAP system in the result list and run the Change main data task.
  3. Edit the system's main data.
  4. Save the changes.
Table 36: Main data for an SAP system
Property Description
Display name The SAP system's display name.
System number The SAP system number.
System measurement enabled Specifies whether system measurement for this system is carried out. One Identity Manager provides the measurement data but the actual system measurement takes place in the SAP R/3 environment.
Related topics

SAP clients

NOTE: The Synchronization Editor sets up the clients in the One Identity Manager database.

To edit client main data

  1. Select the SAP R/3 > Clients category.
  2. Select the client in the result list. Select the Change main data task.
  3. Edit the client's main data.
  4. Save the changes.
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