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Active Roles 7.5.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Report section: User Account Deprovisioning

Report section: User Account Deprovisioning
Table 30: User Account Deprovisioning

Report item (Success)

Report item (Failure)

The user account is disabled.

Failed to disable the user account.

The user password is reset to a random value.

Failed to reset the user password.

The user logon name is changed to a random value.

Failed to change the user logon name.

The user logon name (pre-Windows 2000) is changed to a random value.

Failed to change the user logon name (pre-Windows 2000).

The user name is changed.
Original name: name

New name: name

Failed to change the user name.
Current name: name

Failed to set this name: name

User properties are changed. List:

  • User properties, old and new property values

Failed to change user properties. List:

  • User properties, error description

Report section: Group Membership Removal

Report section: Group Membership Removal
Table 31: Group Membership Removal

Report item (Success)

Report item (Failure)

In accord with policy, the user is not removed from security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Security groups to which the user belongs

N/A

The user is removed from all security groups. Details:

  • Security groups from which the user is removed

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed
  • Security groups from which the user is not removed due to an error

In accord with policy, the user is retained in some security groups. Details:

  • Security groups from which the user is removed
  • Security groups from which the user is not removed in accord with policy

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed
  • Security groups from which the user is not removed in accord with policy
  • Security groups from which the user is not removed due to an error

In accord with policy, the user is not removed from distribution groups or mail-enabled security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Distribution groups and mail-enabled security groups to which the user belongs

N/A

The user is removed from all distribution groups and mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed
  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error

In accord with policy, the user is retained in some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed
  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed
  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy
  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error

Report section: Exchange Mailbox Deprovisioning

Table 32: Exchange Mailbox Deprovisioning

Report item (Success)

Report item (Failure)

Mailbox deprovisioning is skipped because the user does not have an Exchange mailbox.

N/A

The user mailbox is removed (hidden) from the Global Address List (GAL).

Failed to remove (hide) the user mailbox from the Global Address List (GAL).

The user mailbox is configured to suppress non-delivery reports (NDR).

Failed to configure the user mailbox to suppress non-delivery reports (NDR).

The user’s manager is provided with full access to the user mailbox.
Manager name: name

Failed to provide the user’s manager with access to the user mailbox.
Manager name: name

N/A

Failed to provide the user’s manager with access to the user mailbox. Reason: The user’s manager is not specified in the directory.

The required users and groups are provided with full access to the user mailbox. List:

  • Users and groups

Failed to provide the required users or groups with access to the user mailbox. List:

  • Users and groups

Forwarding messages to alternate recipients is disallowed on the user mailbox.

Failed to disallow forwarding messages to alternate recipients on the user mailbox.

The user mailbox is configured to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

The user mailbox is configured to forward incoming messages to the user’s manager, with the option to leave message copies in the mailbox.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager. Reason: the user’s manager is not specified in the directory.

N/A

Automatic replies turned on.

Failed to turn on automatic replies.

Report section: Home Folder Deprovisioning

Table 33: Home Folder Deprovisioning

Report item (Success)

Report item (Failure)

Home folder deprovisioning is skipped because the user does not have a home folder.

N/A

The user’s rights on the home folder are removed.

Failed to remove the user’s rights on the home folder.

The user’s manager is provided with read-only access to the user home folder.
Manager name: name

Failed to provide the user’s manager with read-only access to the user home folder.
Manager name: name

N/A

Failed to provide the user’s manager with read-only access to the user home folder. Reason: The user’s manager is not specified in the directory.

In accord with policy, the user home folder will be deleted when the user account is deleted.
Home folder name: name

N/A

The required users and groups are provided with read-only access to the user home folder. List:

  • Users and groups

Failed to provide the required users or groups with read-only access to the user home folder. List:

  • Users and groups

The new owner is assigned to the user home folder.
Owner name: name

Failed to assign the new owner to the user home folder.
Failed to set this owner name: name

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