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Active Roles 8.1.3 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Viewing and modifying Exchange Online properties

You can use the Active Roles Web Interface to create and view and modify the Exchange Online properties of the new cloud-only Azure Contacts.

To view the Exchange Online properties of a cloud-only Azure Contacts

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Contacts.

    The Azure Contacts page is displayed and lists the Azure cloud-only contacts available in Azure.

  3. Select the specific cloud-only Azure contacts for which you want to view the properties.

  4. In the Command pane, click Exchange Online Properties.

    The Exchange Online Properties wizard displays the following Exchange Online properties for the cloud-only Azure contact.

    • General

    • Mail tip

  5. Use the tabs in the Exchange Online Properties dialog to view the following Exchange Online properties of the cloud-only Azure contact:

    • General

      In the Alias field, enter an Exchange Online alias name. You can also choose to hide the alias name from the organizational address list.

    • Mail tip

      In the Mail tip text field, enter an optional mail tip.

NOTE: When creating a new cloud-only Azure contact or updating an existing one, it may take up to 15 minutes for the changes to appear on the Active Roles Web Interface. This is due to a replication delay present between PowerShell and the Microsoft Graph API.

Viewing the change history of cloud-only Azure contacts

You can use the Active Roles Web Interface to view the change history and user activity for cloud only Azure contacts.

To view the change history and user activity of cloud only Azure contacts

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. To view the history, select the Azure contact.

  4. In the Command pane, click Change History or User Activity.

    The information on changes that were made to the contact through Active Roles is displayed.

Deleting an Azure contact

You can use the Active Roles Web Interface to delete an Azure contact.

To delete an Azure contact

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Contacts.

    The Azure Contacts page is displayed and lists the Azure cloud-only contacts available in Azure.

  3. Select the Azure contact that you want to delete.

  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  5. Click Yes to continue.

    The Azure contacts that you have selected are deleted.

Viewing or modifying the Exchange Online properties of a remote mailbox

When creating a remote mailbox for an on-premises user, Active Roles creates an Azure user entry for the mailbox in the Azure tenant where the remote mailbox is stored. The Azure user entry of the remote mailbox is listed in the Azure > <azure-tenant-name> > Azure Users node of the Active Roles Web Interface, and its name takes the value of the Name attribute of the remote mailbox.

You can view or modify the Exchange Online settings of the remote mailbox with the Exchange Online Properties action of the Azure user entry of the remote mailbox in the Active Roles Web Interface. Changing these properties is typically required if the user mailbox is affected by an IT infrastructural or organizational change, or the personal information of the user has changed.

NOTE: Although the on-premises user also has an Exchange Properties action when selecting it in the Active Roles Web Interface, you cannot use that action to modify the settings of the remote mailbox assigned to the on-premises user.

To modify the Exchange Online settings of a remote mailbox assigned to an on-premises user, always use the Exchange Online Properties of the Azure user entry of the remote mailbox instead.

To view or modify the Exchange Online properties of a remote mailbox

  1. In the Active Roles Web Interface, under Directory Management > Tree > Active Directory, navigate to Azure > <azure-tenant-name> > Azure Users.

    NOTE: <azure-tenant-name> is the Azure tenant storing the remote mailbox.

  2. Select the Azure user entry of the remote mailbox you want to view or modify, then click Exchange Online Properties.

  3. In the available Exchange Online Properties tabs, configure the Exchange Online mailbox settings as you need.

    Table 4: Available Exchange Online properties
    Page Description
    Mail Flow Settings

    View and configure rules for the emails that the mailbox sends or receives via the Exchange Online service.

    Delegation

    Configure the email account as a shared mailbox.

    General

    View and configure the email addresses associated with the mailbox.

    Mailbox Features

    View and configure various Exchange Online mailbox features, for example mobile access, additional mailbox protocols, or archival settings.

    Mailbox Settings

    View and configure Messaging Records Management (MRM) settings for the mailbox.

  4. To apply your changes, click Save.

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