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Active Roles 8.2 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows

Delete an Azure AD user with the Management Shell

You can use the Active Roles Management Shell to delete a user from Azure.

To delete an Azure AD user with the Management Shell

  • On the Management Shell interface, run the remove-QADObject cmdlet.

For more information on deleting a user from Azure using the Management Shell interface, see the Active Roles Management Shell Help.

NOTE: In Synchronized or Federated environment, remove-QADObject removes the user from AD and then gets synchronized to the Azure portal.

Assigning Microsoft 365 licenses to new hybrid users

You can use the Active Roles Web Interface to assign Microsoft 365 licenses to new hybrid users.

To assign a Microsoft 365 license (or licenses) to new hybrid users

  1. On the Active Roles Web Interface, create a new Azure AD user.

    For more information on creating a new Azure AD user, see Creating a new cloud-only Azure user.

  2. In Create Azure Account > Usage Location, select the location where Active Roles will be used.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

  3. Click Next.

    The Licenses wizard displays the Microsoft 365 licenses, for example, the Microsoft 365 Business Essentials and Business Premium licenses, and the number of licenses that are available to assign to the user.

  4. Select the check boxes next to the licenses that you want to assign to the user, and click Finish.

    To check the assigned licenses, select the user, then navigate to Azure Properties > Licenses.

Assigning Microsoft 365 licenses to existing hybrid users

You can use the Active Roles Web Interface to assign Microsoft 365 licenses to existing hybrid users.

To assign Microsoft 365 license to existing hybrid users

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure properties.

    The Azure Properties dialog for the user is displayed.

  5. In the Azure Properties dialog, click Settings.

  6. If the usage location is not specified in the Usage Location field, select the location where the product will be used, and click Save.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

    Alternatively, to assign the Microsoft 365 license to the user if the product usage location has been entered for the user earlier, navigate to the Licenses wizard.

  7. Re-open the Azure Properties dialog for the user, and click Licenses.

    The Licenses wizard displays the Microsoft 365 licenses, for example Microsoft 365 Business Essentials and Business Premium licenses, that are available for assigning to the user.

  8. Select the license that you want to assign to the user.

  9. To view the products included in the license, click the drop-down arrow corresponding to the selected license.

    By default, all the products are enabled for the user.

  10. Clear the check boxes next to the products in the license that you want to disable for the user.

  11. Click Save.

Modifying or removing Microsoft 365 licenses assigned to hybrid users

You can use Active Roles Web Interface to modify or remove Microsoft 365 licenses assigned to hybrid users.

To modify or remove the Microsoft 365 license assigned to existing hybrid users

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure Properties.

  5. In the Azure Properties dialog, click Licenses.

    The Licenses wizard displays the Microsoft 365 licenses, for example, Microsoft 365 Business Essentials and Business Premium licenses, that are available and assigned to the user.

  6. Click the drop-down arrow next to the available licenses.

    The products that are included and assigned to the user in the license are displayed.

  7. Select or clear the check box next to the product included in the license that you want to enable or remove for the user.

  8. Click Save.

NOTE: Consider the following when modifying or removing Microsoft 365 licenses assigned to hybrid users:

  • When you deprovision or delete a user, all the licenses that were assigned to the user are removed. You can assign these licenses to other hybrid users.

  • When you undo deprovision a hybrid user, the license assignment gets restored to this user when the undo deprovision operation is completed successfully.

  • For information on Azure AD user deprovisioning policy for Microsoft 365 licenses management see Office 365 Licenses Retention in the Active Roles Administration Guide.

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