To enable a quick response to special requests, you can assign entitlements directly to a user account.
To assign entitlements directly to a user account
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In the Manager, select the SharePoint Online | User accounts category.
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Select the user account in the result list.
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Select one of the following tasks.
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In the Add assignments pane, assign the entitlements.
- OR -
In the Remove assignments pane, remove the entitlements.
- Save the changes.
Related topics
In order for SharePoint Online user groups to obtain permissions for individual websites, assign SharePoint Online roles to the groups. SharePoint Online roles and groups must belong to the same site collection.
NOTE: SharePoint Online roles with the Hidden option enabled that reference permission levels, cannot be assigned to groups.
To assign SharePoint Online roles to a group
- In the Manager, select the SharePoint Online | Groups category.
- Select the group in the result list.
- Select the Assign SharePoint Online roles task.
- In the Add assignments pane, assign roles.
- OR -
In the Remove assignments pane, remove the roles.
- Save the changes.
Related topics
In order for SharePoint Online user groups to obtain permissions for individual websites, assign SharePoint Online roles to the groups. SharePoint Online roles and groups must belong to the same site collection.
NOTE: SharePoint Online roles with the Hidden option enabled that reference permission levels, cannot be assigned to groups.
To assign groups to a SharePoint Online role
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In the Manager, select the SharePoint Online | Roles category.
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Select the role in the result list.
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Select the Assign groups task.
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In the Add assignments pane, assign groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.
To remove an assignment
- Select the group and double-click
.
- Save the changes.
Related topics
Table 15: Configuration parameters for conditional inheritance
|
QER | Structures | Inherite | GroupExclusion |
Preprocessor relevant configuration parameter for controlling effectiveness of group memberships. If the parameter is set, memberships can be reduced on the basis of exclusion definitions. Changes to this parameter require the database to be recompiled. |
When groups are assigned to user accounts an employee may obtain two or more groups, which are not permitted in this combination. To prevent this, you can declare mutually exclusive groups. To do this, you specify which of the two groups should apply to the user accounts if both are assigned.
It is possible to assign an excluded group at any time either directly, indirectly, or with an IT Shop request. One Identity Manager determines whether the assignment is effective.
NOTE:
- You cannot define a pair of mutually exclusive groups. That means, the definition "Group A excludes group B" AND "Group B excludes groups A" is not permitted.
- You must declare each group to be excluded from a group separately. Exclusion definitions cannot be inherited.
The effectiveness of the assignments is mapped in the O3SUserInO3SGroup and O3SBaseTreeHasGroup tables by the XIsInEffect column.
Example of the effect of group memberships
- Group A is assigned through the "Marketing" department, group B through "Finance", and group C through the "Control group" business role.
Clara Harris has a user account in this site collection. She primarily belongs to the "Marketing" department. The "Control group" business role and the "Finance" department are assigned to her secondarily. Without an exclusion definition, the user account obtains all the permissions of groups A, B, and C.
By using suitable controls, you want to prevent an employee from obtaining authorizations of groups A and group B at the same time. That means, groups A, B, and C are mutually exclusive. A user, who is a member of group C cannot be a member of group B at the same time. That means, groups B and C are mutually exclusive.
Table 16: Specifying excluded groups (O3SGroupExclusion table)
|
Group A |
|
|
Group B |
Group A |
|
Group C |
Group B |
Table 17: Effective assignments
|
Ben King |
Marketing |
Group A |
|
Jan Bloggs |
Marketing, finance |
Group B |
|
Clara Harris |
Marketing, finance, control group |
Group C |
|
Jenny Basset |
Marketing, control group |
Group A, Group C |
Only the group C assignment is in effect for Clara Harris. It is published in the target system. If Clara Harris leaves the "control group" business role at a later date, group B also takes effect.
The groups A and C are in effect for Jenny Basset because the groups are not defined as mutually exclusive. If this should not be allowed, define further exclusion for group C.
Table 18: Excluded groups and effective assignments
|
Jenny Basset
|
Marketing |
Group A |
|
Group C
|
|
Control group |
Group C |
Group B
Group A |
Prerequisites
To exclude a group
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In the Manager, select the SharePoint Online | Groups category.
- Select a group in the result list.
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Select the Exclude groups task.
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In the Add assignments pane, assign the groups that are mutually exclusive to the selected group.
- OR -
In the Remove assignments pane, remove the groups that are not longer mutually exclusive.
- Save the changes.
