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Identity Manager 8.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Main data for manage levels

Enter the following data for a manage level.

Table 9: Main data for manage levels
Property Description

Manage level

Name of the manage level.

Description

Text field for additional explanation.

IT operating data overwrites

Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:

  • Never: Data is not updated. (Default)

  • Always: Data is always updated.

  • Only initially: Data is only determined at the start.

Retain groups if temporarily disabled

Specifies whether user accounts of temporarily deactivated retain their group memberships.

Lock user accounts if temporarily disabled

Specifies whether user accounts of temporarily deactivated employees are locked.

Retain groups if permanently disabled

Specifies whether user accounts of permanently deactivated employees retain group memberships.

Lock user accounts if permanently disabled

Specifies whether user accounts of permanently deactivated employees are locked.

Retain groups on deferred deletion

Specifies whether user accounts of employees marked for deletion retain their group memberships.

Lock user accounts if deletion is deferred

Specifies whether user accounts of employees marked for deletion are locked.

Retain groups on security risk

Specifies whether user accounts of employees posing a security risk retain their group memberships.

Lock user accounts if security is at risk

Specifies whether user accounts of employees posing a security risk are locked.

Retain groups if user account disabled

Specifies whether disabled user accounts retain their group memberships.

Creating mapping rules for IT operating data

An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.

The following IT operating data is used in the One Identity Manager default configuration for automatically creating user accounts for an employee in the target system and modifying them.

  • Microsoft Exchange mailbox database

To create a mapping rule for IT operating data

  1. In the Manager, select the Active Directory > Basic configuration data > Account definitions > Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Edit IT operating data mapping task.

  4. Click Add and enter the following information:

    • Column: User account property for which the value is set. In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For more information about this, see the One Identity Manager Target System Base Module Administration Guide.

    • Source: Specifies which roles to use in order to find the user account properties. You have the following options:

      • Primary department

      • Primary location

      • Primary cost center

      • Primary business roles

        NOTE: The business role can only be used if the Business Roles Module is available.

      • Empty

        If you select a role, you must specify a default value and set the Always use default value option.

    • Default value: Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.

    • Always use default value: Specifies whether the user account property is always set with the default value. IT operating data is not determined dynamically from a role.

    • Notify when applying the default: Specifies whether an email is sent to a specific mailbox when the default value is used. The Employee - new user account with default properties created mail template is used.

      To change the mail template, in the Designer, adjust the TargetSystem | ADS | Exchange2000 | Accounts | MailTemplateDefaultValues configuration parameter.

  5. Save the changes.

Related topics

Entering IT operating data

To create user accounts with the Full managed manage level, the required IT operating data must be determined. The operating data required to automatically supply an employee with IT resources is shown in the business roles, departments, locations, or cost centers. An employee is assigned a primary business role, primary location, primary department, or primary cost center. The necessary IT operating data is ascertained from these assignments and used in creating the user accounts. Default values are used if valid IT operating data cannot be found over the primary roles.

You can also specify IT operating data directly for a specific account definition.

Example:

Normally, each employee in department A obtains a default user account in the domain A. In addition, certain employees in department A obtain administrative user accounts in the domain A.

Create an account definition A for the default user account of the domain A and an account definition B for the administrative user account of domain A. In the IT operating data mapping rule for the account definitions A and B, specify the Department property in order to determine the valid IT operating data.

Specify the effective IT operating data of department A for the domain A. This IT operating data is used for standard user accounts. In addition, for department A, specify the effective IT operating data of account definition B. This IT operating data is used for administrative user accounts.

To define IT operating data

  1. In the Manager, select the role in the Organizations or Business roles category.

  2. Select the Edit IT operating data task.

  3. Click Add and enter the following data.

    • Effects on: Specify an IT operating data application scope. The IT operating data can be used for a target system or a defined account definition.

      To specify an application scope

      1. Click next to the field.

      2. Under Table, select the table that maps the target system for select the TSBAccountDef table or an account definition.

      3. Select the specific target system or account definition under Effects on.

      4. Click OK.

    • Column: Select the user account property for which the value is set.

      In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For more information about this, see the One Identity Manager Target System Base Module Administration Guide.

    • Value: Enter a fixed value to assign to the user account's property.

  4. Save the changes.
Related topics

Modify IT operating data

If IT operating data changes, you must transfer the changes to the existing user accounts. To do this, templates must be rerun on the affected columns. Before you can run the templates, you can check what effect a change to the IT operating data has on the existing user accounts. You can decide whether the change is transferred to the One Identity Manager database in the case of each affected column in each affected database.

Prerequisites

  • The IT operating data of a department, a cost center, a business role, or a location have been changed.

    - OR -

  • The default values in the IT operating data template were modified for an account definition.

NOTE: If the assignment of an employee to a primary department, cost center, to a primary business role or to a primary location changes, the templates are automatically run.

To run the template

  1. In the Manager, select the Active Directory > Basic configuration data > Account definitions > Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Run templates task.

    This displays a list of all user accounts that were created with the selected account definition and whose properties were changed by modifying the IT operating data. That means:

    • Old value: Value of the object property before changing the IT operating data.

    • New value: Value of the object property after changing the IT operating data.

    • Selection: Specifies whether the new value is copied to the user account.

  4. Mark all the object properties in the selection column that will be given the new value.

  5. Click Apply.

    The templates are applied to all selected user accounts and properties.

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