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Identity Manager 8.2.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing Notes user accounts and employees Managing memberships in Notes groups Login information for Notes user accounts Using AdminP requests for handling Domino processes Mapping of Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Reports about Notes objects

One Identity Manager makes various reports available containing information about the selected base object and its relations to other One Identity Manager database objects. The following reports are available for Domino environments.

Table 46: Data quality target system report

Report

Published for

Description

Show overview

User account

This report shows an overview of the user account and the assigned permissions.

Show overview including origin

User account

This report shows an overview of the user account and origin of the assigned permissions.

Show overview including history

User account

This report shows an overview of the user accounts including its history.

Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.

Overview of all assignments

group

This report finds all roles containing employees who have the selected system entitlement.

Show overview

group

This report shows an overview of the system entitlement and its assignments.

Show overview including origin

group

This report shows an overview of the system entitlement and origin of the assigned user accounts.

Show overview including history

group

This report shows an overview of the system entitlement and including its history.

Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.

Overview of all assignments

Certificate

The report finds all roles containing employees whose Notes user account was created with the selected certificate.

Show entitlement drifts

Domain

This report shows all system entitlements that are the result of manual operations in the target system rather than provisioned by One Identity Manager.

Show user accounts overview (incl. history)

Domain

This report returns all the user accounts with their permissions including a history.

Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.

Show user accounts with an above average number of system entitlements

Domain

This report contains all user accounts with an above average number of system entitlements.

Show employees with multiple user accounts

Domain

This report shows all the employees that have multiple user accounts. The report contains a risk assessment.

Show system entitlements overview (incl. history)

Domain

This report shows the system entitlements with the assigned user accounts including a history.

Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.

Overview of all assignments

Domain

This report finds all roles containing employees with at least one user account in the selected target system.

Show unused user accounts

Domain

This report contains all user accounts, which have not been used in the last few months.

Show orphaned user accounts

Domain

This report shows all user accounts to which no employee is assigned.

Table 47: Additional reports for the target system

Report

Description

Notes user account and group administration

This report contains a summary of user account and group distribution in all Notes domains. You can find the report in the My One Identity Manager > Target system overviews category.

Data quality summary for Notes user accounts

This report contains different evaluations of user account data quality in all Notes domains. You can find the report in the My One Identity Manager > Data quality analysis category.

Related topics

Handling of Notes objects in the Web Portal

One Identity Manager enables its users to perform various tasks simply using a Web Portal.

  • Managing user accounts and employees

    An account definition can be requested by shop customers in the Web Portal if it is assigned to an IT Shop shelf. The request undergoes a defined approval process. The user account is not created until it has been agreed by an authorized person, such as a manager.

  • Managing group assignments

    When a group is assigned to an IT Shop shelf, the group can be requested by the customers of the shop in the Web Portal. The request undergoes a defined approval process. The group is not assigned until it has been approved by an authorized person.

    In the Web Portal, managers and administrators of organizations can assign groups to the departments, cost centers, or locations for which they are responsible. The groups are passed on to all persons who are members of these departments, cost centers, or locations.

    If the Business Roles Module is available, managers, and administrators of business roles can assign groups in the Web Portal to the business roles for which they are responsible. The groups are passed on to all persons who are members of these business roles.

    If the System Roles Module is available, supervisors of system roles can assign groups to the system roles in the Web Portal. The groups are passed on to all persons to whom these system roles are assigned.

  • Attestation

    If the Attestation Module is available, the correctness of the properties of target system objects and of entitlement assignments can be verified on request. To enable this, attestation policies are configured in the Manager. The attestors use the Web Portal to approve attestation cases.

  • Governance administration

    If the Compliance Rules Module is available, you can define rules that identify the invalid group memberships and evaluate their risks. The rules are checked regularly, and if changes are made to the objects in One Identity Manager. Compliance rules are defined in the Manager. Supervisors use the Web Portal to check and resolve rule violations and to grant exception approvals.

    If the Company Policies Module is available, company policies can be defined for the target system objects mapped in One Identity Manager and their risks evaluated. Company policies are defined in the Manager. Supervisors use the Web Portal to check policy violations and to grant exception approvals.

  • Risk assessment

    You can use the risk index of groups to evaluate the risk of entitlement assignments for the company.One Identity Manager provides default calculation functions for this. The calculation functions can be modified in the Web Portal.

  • Reports and statistics

    The Web Portal provides a range of reports and statistics about the employees, user accounts, and their entitlements and risks.

For more information about the named topics, see Assigning Notes groups to Notes user accounts and refer to the following guides:

  • One Identity Manager Web Designer Web Portal User Guide
  • One Identity Manager Attestation Administration Guide
  • One Identity Manager Compliance Rules Administration Guide
  • One Identity Manager Company Policies Administration Guide
  • One Identity Manager Risk Assessment Administration Guide

Basic data for managing a Domino environment

To manage a Domino environment in One Identity Manager, the following basic data is relevant.

  • Account definitions

    One Identity Manager has account definitions for automatically allocating user accounts to employees. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.

    For more information, see Account definitions for Notes user accounts.

  • Password policy

    One Identity Manager provides you with support for creating complex password policies, for example, for system user passwords, the employees' central password as well as passwords for individual target systems. Password polices apply not only when the user enters a password but also when random passwords are generated.

    Predefined password policies are supplied with the default installation that you can use or customize if required. You can also define your own password policies.

    For more information, see Password policies for Notes user accounts.

  • Target system types

    Target system types are required for configuring target system comparisons. Tables with outstanding objects are maintained with the target system types and settings are configured for provisioning memberships and single objects synchronization. Target system types also map objects in the Unified Namespace.

    For more information, see Post-processing outstanding objects.

  • Target system managers

    A default application role exists for the target system manager in One Identity Manager. Assign the employees who have permission to edit all Notes domains in One Identity Manager to this application role.

    Define additional application roles if you want to limit the permissions for target system managers to individual domains. The application roles must be added under the default application role.

    For more information, see Target system managers for Domino domains.

  • Servers

    Servers must be informed of your server functionality in order to handle Domino-specific processes in One Identity Manager. For example, the gateway server.

    For more information, see Job server for Domino-specific process handling.

Job server for Domino-specific process handling

In order to handle Domino specific processes in One Identity Manager, the synchronization server and its server functionality must be declared. You have several options for defining a server's functionality:

  • In the Designer, create an entry for the Job server in the Base Data > Installation > Job server category. For more information about this, see the One Identity Manager Configuration Guide.

  • In the Manager, select an entry for the Job server in the HCL Domino > Basic configuration data > Server category and edit the Job server main data.

    Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.

NOTE: One Identity Manager must be installed, configured, and started in order for a server to perform its function in the One Identity Manager Service network. Proceed as described in the One Identity Manager Installation Guide.

To edit a Job server and its functions

  1. In the Manager, select the HCL Domino > Basic configuration data > Server category.

  2. Select the Job server entry in the result list.

  3. Select the Change main data task.

  4. Edit the Job server's main data.

  5. Select the Assign server functions task and specify server functionality.

  6. Save the changes.
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