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Identity Manager 8.1.4 - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Managing departments, cost centers, and locations Working with dynamic roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee’s language Determining an employee's working hours Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Effective configuration parameters for setting up employees Configuration parameters for managing devices and workdesks

Reports about departments, cost centers, and locations

One Identity Manager makes various reports available containing information about the selected base object and its relations to other One Identity Manager database objects. The following reports are available for departments, cost centers, and locations.

NOTE: Other sections may be available depending on the which modules are installed.
Table 23: Reports about departments, cost centers, and locations
Report Description
Overview of all assignments This report finds all the roles in which employees from the selected department, cost center, or location are also members.
Data quality of department members (cost center members) This report evaluates the data quality of employee data records. It takes all employees in the department or cost center into account.
Show historical memberships

This report lists all members of the selected department, cost center, or location and the duration of their membership.

Employees per department

This report contains the number of employee per department. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

Employees per cost center

This report contains the number of employee per cost center. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

Employees per location

This report contains the number of employee per location. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

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Working with dynamic roles

Dynamic roles are used to specify role memberships dynamically. Employees, devices, and workdesks are not permanently assigned to a role, just when they fulfill certain conditions. A check is performed regularly to assess which employees (devices or workdesks) fulfill these conditions. The means the role memberships change dynamically. For example, company resources can be assigned dynamically to all employees in a department in this way; if an employee leaves the department they immediately lose the resources assigned to them.

Role memberships through dynamic roles are implemented as indirect, secondary assignments. Therefore secondary assignment of employees, devices, and workdesks to role classes must be permitted. If necessary, further configuration settings need to be made.

Example of dynamic role functionality

All external employees are added to a new dynamic role. These employees should be assigned to a company resource ABC. The dynamic role is initially defined with the following data:

Dynamic role External employees
Description All external employees
Object class PERSON
Condition IsExternal = 1
Department A_1

The department A_1 is now assigned the resource ABC. All employees who fulfill the condition at the time the dynamic role was defined are assigned to department A_1 and therefore inherit the resource ABC. Employees who fulfill the condition at a later date, are assigned to department A_1 from that moment. Conversely, employees in department A_1 are removed the moment the are no longer known as external employees by One Identity Manager. The resource ABC is no longer available to those employees assuming they have not been assigned the resource through other channels.

Detailed information about this topic
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Editing dynamic roles

You can create dynamic roles for departments, cost centers, locations, business roles, application roles, and IT Shop nodes. This allows you to specify memberships in these roles.

To create a dynamic role

  1. Select the role for which a dynamic role is to be created.

  2. Select the Create dynamic role task.

  3. Enter the required master data.

  4. Save the changes.

To edit a dynamic role

  1. Select the role for which the dynamic role was created.

  2. Open the role's overview form.

  3. Select the Dynamic roles form element and click on the dynamic role.

  4. Select the Change master data task.

  5. Edit the data and then save the changes.

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Dynamic role master data

Enter the following data for a dynamic role.

Table 24: Dynamic role master data
Property Description

Role/Organization

Role (department, cost center, location, business role, IT Shop node, application node) referenced by the dynamic role. This data is preset with the selected role.

Object class

Object class that the dynamic role applies to. Choose between Person, Hardware, and Workdesk.

NOTE: The combination of object class and role must be unique. It is not possible that two dynamic roles from the same object class to refer to one role.

Dynamic role

Name of the dynamic role.

Calculation schedule

Schedule, which triggers cyclical recalculation of the role membership. The Dynamic roles check schedule is already defined in the default One Identity Manager installation. All dynamic role memberships are checked using this schedule and recalculation requests are sent to the DBQueue Processor if necessary. Use the Designer to customize schedules or set up new ones to meet your requirements. For more detailed information, see the One Identity Manager Operational Guide.

Description

Text field for additional explanation.

Condition

Defines which objects of the object class become members of the selected role. For more information, see Conditions for dynamic roles.

For detailed information about using the WHERE clause wizard and the filter designer, see the One Identity Manager User Guide for One Identity Manager Tools User Interface.

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