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Identity Manager 8.1.5 - Administration Guide for Connecting to a Universal Cloud Interface

Managing Universal Cloud Interface environments Setting up synchronization with a cloud application in Universal Cloud Interface Basic data for managing a Universal Cloud Interface environment Cloud target systems Container structures in a cloud target system Cloud user accounts Cloud groups Cloud permissions controls Provisioning object changes Reports about objects in cloud target systems Configuration parameters for managing cloud target systems Default project template for cloud applications in the Universal Cloud Interface

Entering user account master data

A user account can be linked to an employee in One Identity Manager. You can also manage user accounts separately from employees.

NOTE: It is recommended to use account definitions to set up user accounts for company employees. In this case, some of the master data described in the following is mapped through templates from employee master data.

NOTE: If employees are to obtain their user accounts through account definitions, the employees must own a central user account and obtain their IT operating data through assignment to a primary department, a primary location, or a primary cost center.

To create a user account

  1. In the Manager, select the Cloud Target Systems | <target system> | User accounts category.

  2. Click in the result list.

  3. On the master data form, edit the master data for the user account.

  4. Save the changes.

To edit master data for a user account

  1. In the Manager, select the Cloud Target Systems | <target system> | User accounts category.

  2. Select the user account in the result list and run the Change master data task.

  3. Edit the user account's resource data.

  4. Save the changes.

To manually assign or create a user account for an employee

  1. In the Manager, select the Employees | Employees category.

  2. Select the employee in the result list and run the Assign cloud user accounts task.

  3. Assign a user account.

  4. Save the changes.
Detailed information about this topic
Related topics

Additional master data for a user account

Table 26: Configuration parameters for risk assessment of user accounts

Configuration parameter

Effect when set

QER | CalculateRiskIndex

Preprocessor relevant configuration parameter controlling system components for calculating an employee's risk index. Changes to the parameter require recompiling the database.

If the parameter is enabled, values for the risk index can be entered and calculated.

Enter the following data on the General tab.

Table 27: User account properties
Property Description
Employee Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If you are using automatic employee assignment, an associated employee is found and added to the user account when you save the user account.

You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required employee master data. Which login data is required depends on the selected identity type.

Target system The user account's cloud target system.

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account master data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.
Manage level Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.
Form of address Employee's form of address.

First name

The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Last name

The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Full name Full name of the user account.
Initials The user’s initials. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Job description The user's job description. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Nickname Additional information about the user account.
Surname prefix A prefix to the user's surname, for example "von" or "de".
Display name User account display name.
Alias Alias for further identification of the user account.

Name

 User account identifier.
Container Container in which to create the user account. If you have assigned an account definition, the container is determined from the company IT data for the assigned employee depending on the manage level of the user account.

First primary group

User account's primary group.

Second primary group

Additional primary group for the user account. If there group with different groups types in the target system, you can assign another primary group here.

Email address

User account's email address.

Email encoding

Type of email encoding.

Account expiry date

 The date from which the user account can no longer be used to log in.

If a leaving date is specified for an employee, this date is used as the account expiration date depending on the manage level. Any existing account expiry date is overwritten in this case.

NOTE: If the employee's leaving date is deleted at a later point in time, the user account expiration date remains intact!
Resource type Type of the resource, for example, user.

Risk index (calculated)

Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Category Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

Description

Text field for additional explanation.

Login name

 Name the user uses to log onto the target system. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Identity

User account's identity type Permitted values are:

  • Primary identity: Employee's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative permissions, used by one employee.

  • Sponsored identity: User account that is used for a specific purpose, such as training.

  • Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.

  • Service identity: Service account.

Privileged user account

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit groups through the employee. If this option is set, the user account inherits groups through hierarchical roles or IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

User account is disabled

Specifies whether the user account is locked. If a user account is not required for a period of time, you can temporarily disable the user account by using the <User account is deactivated> option.

Related topics

User account login data

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Enter the following master data on the Login tab.

Table 28: User account login data
Property Description
Password/Password confirmation

Password for the user account. The employee’s central password can be mapped to the user account password. For detailed information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use an initial password for the user accounts, it is automatically entered when a user account is created.

The password is deleted from the database after publishing to the target system.

Password last changed Date on which the password was last changed.
Last login Date and time of the last login to the cloud application.
Related topics

Identification details

You can find an employee's address information used by this user account on the Identification tab.

Table 29: Identification data for a user account
Property Description
Street Street or road.
Mailbox Mailbox.
City City.
Zip code Zip code.
State State.
Country Country.
Address Formatted postal address.
Language Language and code identifier.
Time zones Timezone identifier.
Room Room.
Department Employee's department
Area Area the accounts belongs to.
Organization Organization the accounts belongs to.
Employee number Number for identifying the employee, in addition to their ID.
Employment Type of job.
Account manager Manager responsible for the user account.

To specify an account manager

  1. Click next to the field.
  2. In the Table menu, select the table that maps the account manager.
  3. In the Account manager menu, select the manager.
  4. Click OK.
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