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Identity Manager 8.1.5 - Administration Guide for Connecting to SAP R/3

Managing SAP R/3 environments Setting up SAP R/3 synchronization Basic data for managing an SAP R/3 environment Basic data for user account administration SAP systems SAP clients SAP user accounts SAP groups, SAP roles, and SAP profiles SAP products Providing system measurement data Reports about SAP systems Configuration parameters for managing an SAP R/3 environment Default project templates for synchronizing an SAP R/3 environment Referenced SAP R/3 table and BAPI calls Example of a schema extension file

Adding account definitions in the IT Shop

An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The account definition must be labeled with the IT Shop option.

  • The account definition must be assigned to a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.

  • If the account definition is only assigned to employees using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop

  1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the account definitions to the IT Shop shelves.
  5. Save the changes.

To remove an account definition from individual IT Shop shelves

  1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
  5. Save the changes.

To remove an account definition from all IT Shop shelves

  1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

For more information about requests from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

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Assigning account definitions to a target system

NOTE: To use automatic employee assignment for central user administration (CUAClosed) user accounts, assign an account definition to the CUA central system using the SAPUser user table.

The following prerequisites must be fulfilled if you implement automatic assignment of user accounts and employees resulting in administered user accounts (Linked configured state):

  • The account definition is assigned to the target system.

  • The account definition has the default manage level.

User accounts are only linked to the employee (Linked state) if no account definition is given. This is the case on initial synchronization, for example.

To assign the account definition to a target system

  1. In the Manager, select the client in the SAP R/3 | Clients category.

  2. Select the Change master data task.

  3. From the Account definition (initial) menu, select the account definition for user accounts.

  4. Save the changes.

Deleting an account definition

You can delete account definitions if they are not assigned to target systems, employees, hierarchical roles or any other account definitions.

To delete an account definition

  1. Remove automatic assignments of the account definition from all employees.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Change master data task.

    4. On the General tab, disable the Automatic assignment to employees option.

    5. Save the changes.

  2. Remove direct assignments of the account definition to employees.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign to employees task.

    4. In the Remove assignments pane, remove the employees.

    5. Save the changes.

  3. Remove the account definition's assignments to departments, cost centers, and locations.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign organizations task.

    4. In the Remove assignments pane, remove the relevant departments, cost centers, and locations.

    5. Save the changes.

  4. Remove the account definition's assignments to business roles.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign business roles task.

      In the Remove assignments pane, remove the business roles.

    4. Save the changes.

  5. If the account definition was requested through the IT Shop, it must be canceled and removed from all IT Shop shelves.

    For more detailed information about unsubscribing requests, see the One Identity Manager Web Portal User Guide.

    To remove an account definition from all IT Shop shelves

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

      - OR -

      In the Manager, select the Entitlements | Account definitions (role-based login) category.

    2. Select an account definition in the result list.
    3. Select the Remove from all shelves (IT Shop) task.
    4. Confirm the security prompt with Yes.
    5. Click OK.

      The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

  6. Remove the required account definition assignment. As long as the account definition is required for another account definition, it cannot be deleted. Check all the account definitions.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Change master data task.

    4. From the Required account definition menu, remove the account definition.

    5. Save the changes.

  7. Remove the account definition's assignments to target systems.

    1. In the Manager, select the client in the SAP R/3 | Clients category.

    2. Select the Change master data task.

    3. On the General tab, remove the assigned account definitions.

    4. Save the changes.

  8. Delete the account definition.

    1. In the Manager, select the SAP R/3 | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Click to delete an account definition.

Editing a server

In order to handle SAP R/3 -specific processes in One Identity Manager, the synchronization server and its server functions must be declared. You have several options for defining a server's functionality:

  • In the Designer, create an entry for the Job server in the Base Data | Installation | Job server category. For detailed information, see One Identity Manager Configuration Guide.

  • Select an entry for the Job server in Manager | Basic configuration data | Server in SAP R/3 and edit the Job server master data.

    Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.

NOTE: One Identity Manager must be installed, configured, and started in order for a server to perform its function in the One Identity Manager Service network. Proceed as described in the One Identity Manager Installation Guide.

To edit a Job server and its functions

  1. In the Manager, select the SAP R/3 | Basic configuration data | Server category.

  2. Select the Job server entry in the result list.

  3. Select the Change master data task.

  4. Edit the Job server's master data.

  5. Select the Assign server functions task and specify server functionality.

  6. Save the changes.
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