One Identity Manager supplies a default configuration for manage levels:
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Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.
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Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.
NOTE: The Full managed and Unmanaged manage levels are analyzed in templates. You can customize the supplied templates in the Designer.
You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.
Specify the effect of temporarily or permanently disabling, deleting, or the security risk of an employee on its user accounts and group memberships for each manage level. For more information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.
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Employee user accounts can be locked when they are disabled, deleted, or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
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You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted.
To edit a manage level
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In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Manage levels category.
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Select the manage level in the result list.
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Select the Change main data task.
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Edit the manage level's main data.
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Save the changes.
Related topics
One Identity Manager supplies a default configuration for the Unmanaged and Full managed manage levels. You can define other manage levels depending on your requirements.
IMPORTANT: In the Designer, extend the templates by adding the procedure for the additional manage levels. For more information about templates, see the One Identity Manager Configuration Guide
To create a manage level
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In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Manage levels category.
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Click 
in the result list.
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On the main data form, edit the main data of the manage level.
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Save the changes.
Related topics
IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.
To assign manage levels to an account definition
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In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Assign manage level task.
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In the Add assignments pane, assign the manage level.
TIP: In the Remove assignments pane, you can remove assigned manage levels.
To remove an assignment
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Save the changes.
Enter the following data for a manage level.
Table 9: Main data for manage levels
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Manage level |
Name of the manage level. |
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Description |
Text field for additional explanation. |
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IT operating data overwrites |
Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:
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Never: Data is not updated. (Default)
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Always: Data is always updated.
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Only initially: Data is only determined at the start. |
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Retain groups if temporarily disabled |
Specifies whether user accounts of temporarily deactivated retain their group memberships. |
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Lock user accounts if temporarily disabled *) |
Specifies whether user accounts of temporarily deactivated employees are locked. |
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Retain groups if permanently disabled |
Specifies whether user accounts of permanently deactivated employees retain group memberships. |
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Lock user accounts if permanently disabled *) |
Specifies whether user accounts of permanently deactivated employees are locked. |
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Retain groups on deferred deletion |
Specifies whether user accounts of employees marked for deletion retain their group memberships. |
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Lock user accounts if deletion is deferred*) |
Specifies whether user accounts of employees marked for deletion are locked. |
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Retain groups on security risk |
Specifies whether user accounts of employees posing a security risk retain their group memberships. |
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Lock user accounts if security is at risk*) |
Specifies whether user accounts of employees posing a security risk are locked. |
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Retain groups if user account disabled |
Specifies whether disabled user accounts retain their group memberships. |
NOTE:*) SharePoint Online user accounts cannot be locked!
When an employee is disabled, deleted, or rated as a security risk their SharePoint Online user accounts remain enabled. For logging into a SharePoint Online site collection, you need to know if the user account referenced as an authentication object is locked or disabled. To prevent a disabled, deleted, or security risk employee logging into a SharePoint Online site collection, manage the user accounts linked as authentication objects using account definitions.
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