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Identity Manager 9.2.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and identities Managing memberships in Notes groups Login credentials for Notes user accounts Using AdminP requests for handling Domino processes Mapping Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Troubleshooting a Domino connection Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Target system managers for Domino domains

A default application role exists for the target system manager in One Identity Manager. Assign identities to this application role who have permission to edit all Notes domains in One Identity Manager.

Define additional application roles if you want to limit the permissions for target system managers to individual domains. The application roles must be added under the default application role.

For more information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.

Implementing application roles for target system managers
  1. The One Identity Manager administrator allocates identities to be target system administrators.

  2. These target system administrators add identities to the default application role for target system managers.

    Target system managers with the default application role are authorized to edit all the Notes domains in One Identity Manager.

  3. Target system managers can authorize other identities within their area of responsibility as target system managers and if necessary, create additional child application roles and assign these to individual domains.

Table 50: Default application roles for target system managers
User Tasks

Target system managers

 

Target system managers must be assigned to the Target systems | Domino application role or a child application role.

Users with this application role:

  • Assume administrative tasks for the target system.

  • Create, change, or delete target system objects.

  • Edit password policies for the target system.

  • Prepare groups to add to the IT Shop.

  • Can add identities that do not have the Primary identity identity type.

  • Configure synchronization in the Synchronization Editor and define the mapping for comparing target systems and One Identity Manager.

  • Edit the synchronization's target system types and outstanding objects.

  • Authorize other identities within their area of responsibility as target system managers and create child application roles if required.

To initially specify identities to be target system administrators

  1. Log in to the Manager as a One Identity Manager administrator (Base role | Administrators application role)

  2. Select the One Identity Manager Administration > Target systems > Administrators category.

  3. Select the Assign identities task.

  4. Assign the identity and save the changes.

To add the first identities to the default application as target system managers

  1. Log in to the Manager as a target system administrator (Target systems | Administrators application role).

  2. Select the One Identity Manager Administration > Target systems > Domino category.

  3. Select the Assign identities task.

  4. Assign the identities you want and save the changes.

To authorize other identities as target system managers when you are a target system manager

  1. Log in to the Manager as a target system manager.

  2. Select the application role in the HCL Domino > Basic configuration data > Target system managers category.

  3. Select the Assign identities task.

  4. Assign the identities you want and save the changes.

To specify target system managers for individual domains

  1. Log in to the Manager as a target system manager.

  2. Select the HCL Domino > Domains category.

  3. Select the domain in the result list.

  4. Select the Change main data task.

  5. On the General tab, select the application role in the Target system manager menu.

    - OR -

    Next to the Target system manager menu, click to create a new application role.

    1. Enter the application role name and assign the Target systems | Domino parent application role.

    2. Click OK to add the new application role.

  6. Save the changes.
  7. Assign identities to this application role who are permitted to edit the domain in One Identity Manager.

Related topics

Troubleshooting a Domino connection

Newly added Notes user accounts not synchronized

The Domino connector does not recognize users or person documents that were newly created in Domino only shortly before synchronizing with the One Identity Manager database.

  • User accounts that have been created in One Identity Manager and provisioned in the target system are marked as pending or deleted.

  • Users that were created in the target system are not transferred to the One Identity Manager database.

Probable reason
  • There are Domino server versions that delay updating of the full-text index by as much as 15 minutes.

  • If a new user account has been created in One Identity Manager, the index is not updated immediately after provisioning.

Until the full-text index is updated, new person documents do not appear in the object list. If a synchronization is started in the One Identity Manager database before the full-text index has been updated, the error described might occur.

Solution

To force an update of the full-text index

  • Set up a full-text index for the Domino directory on the Domino server. Set the value immediate as the update interval.

  • Before the Domino connector accesses the full-text index, it forces an update of the index.

It is a known fact that updating the full-text index in large Domino systems has latency issues, even if the update interval is set to immediate or the update is forced. This particularly applies if the availability index of the Domino server is very low and the server has a high load. The new person document is not yet visible to a synchronization carried out immediately after the creating it and therefore treats the object as though it does not exist.

Synchronization carried out after updating the full-text index transfers the object correctly to the One Identity Manager database and corrects any pending flags as well as existing memberships and assignments.

Related topics

Configuration parameters for managing a Domino environment

The following configuration parameters are additionally available in One Identity Manager after the module has been installed.

Table 51: Configuration parameters for managing a Domino environment

Configuration parameter

Meaning if Set

TargetSystem | NDO

Preprocessor relevant configuration parameter for controlling database model components for Domino target system administration. If the parameter is set, the target system components are available. Changes to this parameter require the database to be recompiled.

If you disable the configuration parameter at a later date, model components and scripts that are no longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

TargetSystem | NDO | Accounts

Parameter for configuring Notes user account data.

TargetSystem | NDO | Accounts | InitialRandomPassword

Specifies whether a random password is generated when a new user account is added. The password must contain at least those character sets that are defined in the password policy.

TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo

Identity to receive an email with the random generated password (manager cost center/department/location/business role, identity’s manager or XUserInserted). If no recipient can be found, the email is sent to the address stored in the TargetSystem | NDO | DefaultAddress configuration parameter.

TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo | MailTemplateAccountName

Mail template name that is sent to supply users with the login credentials for the user account. The Identity - new user account created mail template is used.

TargetSystem | NDO | Accounts | InitialRandomPassword | SendTo | MailTemplatePassword

Mail template name that is sent to supply users with the initial password. The Identity - initial password for new user account mail template is used.

TargetSystem | NDO | Accounts | MailFileAccessRole

Access level that is set for a mailbox file owner when the mailbox file is created. Possible values are Manager, Editor, Designer. If the configuration parameter is not set, the access level Manager is applied.

TargetSystem | NDO | Accounts | MailTemplateDefaultValues

Mail template used to send notifications about whether default IT operating data mapping values are used for automatically creating a user account. The Identity - new user account with default properties created mail template is used.

TargetSystem | NDO | BuildShortnameFullSync

Specifies whether short names are created for person documents during synchronization, which do not have short names in Domino. If this parameter is set, short names are created. If the parameter is not set, short names are created. If not, user accounts without a short name cannot be added to the One Identity Manager database.

TargetSystem | NDO | DefaultAddress

Default email address of the recipient for notifications about actions in the target system.

TargetSystem | NDO | DefTemplatePath

Default template for adding the mailbox files on a Notes server.

TargetSystem | NDO | DenyAccessGroups

Parameter for configuring the denied access groups for locking user accounts.

TargetSystem | NDO | DenyAccessGroups | Memberlimit

Specifies the maximum number of members per denied access group. When this limit is reached, another denied access group is created automatically.

TargetSystem | NDO | DenyAccessGroups | Prefix

Prefix used for formatting the group name for a denied access group.

TargetSystem | NDO | MailBoxAnonymPre

Prefix for user account anonymity.

TargetSystem | NDO | MailFilePath

Directory on the mail server, in which the user account's mailbox files are stored.

TargetSystem | NDO | MaxFullsyncDuration

Maximum runtime of a synchronization in minutes. No recalculation of group memberships by the DBQueue Processor can take place during this time. If the maximum runtime is exceeded, group membership are recalculated.

TargetSystem | NDO | PersonAutoDefault

Mode for automatic identity assignment for user accounts added to the database outside synchronization.

TargetSystem | NDO | PersonAutoDisabledAccounts

This configuration parameters specifies whether identities are automatically assigned to locked user accounts. User accounts do not obtain an account definition.

TargetSystem | NDO | PersonAutoFullsync

Mode for automatic identity assignment for user accounts that are added to or updated in the database by synchronization.

TargetSystem | NDO | PersonExcludeList

Listing of all user account without automatic identity assignment. Names are listed in a pipe (|) delimited list that is handled as a regular search pattern.

Example:

ADMINISTRATOR|GUEST|KRBTGT|TSINTERNETUSER|IUSR_.*|IWAM_.*|SUPPORT_.*|.* | $

TargetSystem | NDO | UpdateAddressbook

If the configuration is set, entries in the Domino Directory are added when new user ID files are created.

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