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Identity Manager 9.1.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Google Workspace external email addresses Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Additional tasks for managing Google Workspace groups

After you have entered the main data, you can run the following tasks.

Task

Topic

Overview of Google Workspace Groups

Displaying the Google Workspace group overview

Assigning extended properties

Assigning extended properties to Google Workspace groups

Assigning group managers

Assigning group managers to Google Workspace groups

Assigning group owners

Assigning group owners to Google Workspace groups

Assign external email addresses

Assigning external users to a Google Workspace group

assign user accounts

Assigning Google Workspace user accounts directly to an entitlement

Assign groups

Assigning Google Workspace groups to Google Workspace groups

Assign customer as member

Assigning Google Workspace customers directly to a group

Exclude groups

Effectiveness of Google Workspace entitlement assignments

Assign system roles

Adding Google Workspace entitlements to system roles

Assign business roles

Assigning Google Workspace entitlements to business roles

Assign organizations

Assigning Google Workspace entitlements to departments, cost centers, and locations

Add to IT Shop

Adding Google Workspace entitlements to the IT Shop

Synchronize object

Synchronizing single objects

Displaying the Google Workspace group overview

Use this task to obtain an overview of the most important information about a group.

To obtain an overview of a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Google Workspace group overview task.

Assigning extended properties to Google Workspace groups

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

For more information about setting up extended properties, see the One Identity Manager Identity Management Base Module Administration Guide.

To specify extended properties for a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select Assign extended properties.

  4. In the Add assignments pane, assign extended properties.

    TIP: In the Remove assignments pane, you can remove assigned extended properties.

    To remove an assignment

    • Select the extended property and double-click .

  5. Save the changes.

Assigning group managers to Google Workspace groups

Define the group managers for a group. Both user accounts and external users can be assigned as group managers.

To specify user accounts as group managers of a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Assign group managers task.

  4. In the Table menu, select the Google Workspace user accounts table.

  5. In the Add assignments pane, assign the user accounts.

    TIP: In the Remove assignments pane, you can remove assigned user accounts.

    To remove an assignment

    • Select the user account and double-click .

  6. Save the changes.

In order to assign external users as group managers, the Allow external members option must be set for this group.

To specify external users as group managers of a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Assign group managers task.

  4. In the Table menu, select the Google Workspace external email addresses table.

  5. In the Add assignments pane, assign the external email addresses.

    TIP: In the Remove assignments pane, you can remove external email addresses.

    To remove an assignment

    • Select the external email address and click .

  6. Save the changes.

NOTE: By default, Google Workspace customers and groups cannot be assigned as group managers. However, these assignments are possible in the Google admin console. If these assignments exist in the target system, they are imported into the One Identity Manager database during synchronization. Existing assignments can be displayed in the Manager.

To check whether groups are assigned to a group as the group manager

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Assign group managers task.

  4. In the Table menu, select the Google Workspace groups table.

    In the Remove assignments pane, all assigned groups are displayed.

To check whether the customer is assigned to a group as the group manager

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Assign group managers task.

  4. In the Table menu, select the Google Workspace customers table.

    In the Remove assignments pane, the assigned customer is displayed.

In the Manager, customers and groups cannot be assigned as group managers.

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