Identity Manager 8.2.1 - Software Management Administration Guide

Assigning software to departments, cost centers, and locations Assigning software to business roles Adding software to the IT Shop Assigning software directly to employees Assigning software directly to workdesks Adding software to system roles

Assigning extended properties to software Deleting software

Configuration parameters for managing software Technical details of inheriting software

Extended main data of software

On the Extended tab, enter the data for installing software.

NOTE: Permitted values are predefined. Use the Designer to define other permitted values.

Table 3: Extended main data of a software application
Property	Description
Installation type	Type of installation. Permitted values are Local installation and Network installation.
Use state	The actual state of usage. Permitted values are Planned, Available, and Not available.
Use state changed on	Date on which the use state was changed.
Access type	How the software is accessed. Permitted values are Limited access and Public access.
Change cycle	Type of change cycle. Permitted values are Yearly, Monthly, Quarterly, and On demand.
Approval process	Approval process for the software. Permitted values are General approval, Approval by item, and Global approval.
Supported operating systems	Provides information about which operating systems are supported. Use the button to insert new operating systems.
Installation date	Installation date of the software.
Risk index	Value for evaluating the risk of assigning the software to employees. Set a value in the range 0 to 1. This field is only visible if the QER \| CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.

Software supervisors

Enter the employees that are responsible for the software on the Supervisors tab.

Table 4: Employees responsible for a software application
Property	Description
Expert and deputy Expert	Expert and deputy for the software. If the software can be requested in the IT Shop, the experts are automatically members in the application role for product owners to which the service item is assigned.
Coordinator	Software coordinator
IT manager and deputy IT manager	IT manager and deputy for the software.

Software inventory data

Enter the required inventory information on the Inventory tab. This information can be included in the performance calculation if necessary.

Table 5: Software application inventory data
Property	Description
Usage [months]	Period of use for the software in months.
Internal transfer price	Information about the price for invoicing the software internally.
Company software	Specifies whether the software is the company's own software.

Assigning software to workdesks and employees

You can assign software directly or indirectly to employees or workdesks. In the case of indirect assignment, employees (workdesks) and software applications are grouped into hierarchical roles. The number of software applications is calculated from the position in the hierarchy and the direction of inheritance assigned to an employee (or workdesk).

Software can also be assigned to employees through IT Shop requests. Add employees to a shop as customers so that software can be assigned through IT Shop requests. Any software that can be assigned to this shop can be requested by the customers. Requested software is assigned to the employees after approval is granted.

Using system roles, you can group together software and assign it to employees and workdesks as a package. You can create system roles that only contain software. You can also group any number of company resources into a system role.

Prerequisites for indirect assignment of software to employees

Assignment of employees and software is permitted for the role class (department, cost centers, location, or business role).

Prerequisites for indirect assignment of software to workdesks

Assignment of workdesks and software is permitted for the role class (department, cost center, location or business role).

Allow assignments to role classes of departments, cost centers, locations, or roles

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of employees or workdesks not allowed. For more detailed information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

For detailed information see the following guides:

Topic	Guide
Basic principles for assigning and inheriting company resources	One Identity Manager Identity Management Base Module Administration Guide One Identity Manager Business Roles Administration Guide
Assigning company resources through IT Shop requests	One Identity Manager IT Shop Administration Guide
System roles	One Identity Manager System Roles Administration Guide

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

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