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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Assigning workdesks to employees

Use this task to assign a workdesk to several employees. You can also assign the workdesk through the employee's main data.

To assign a workdesk to employees

  1. In the Manager, select the Devices & Workdesks > Workdesks > Names category.

  2. Select the workdesk in the result list.

  3. Select the Assign employees task.

  4. In the Add assignments pane, add employees.

    TIP: In the Remove assignments pane, you can remove assigned employees.

    To remove an assignment

    • Select the employee and double-click .

  5. Save the changes.
Related topics

Entering calls for workdesks

NOTE: This function is only available if the Helpdesk Module is installed.

Use the Helpdesk Module to enter service agreements and calls for a workdesk. For more information about the help desk, see One Identity Manager Help Desk Module User Guide.

To enter help desk data for a workdesk

  1. Select the Devices & Workdesks > Workdesks > Names category.

  2. Select the workdesk in the result list.

  3. Select Show calls, to show the calls entered for a workdesk.

  4. Select the New call task, to enter a new call.

  5. Save the changes.

Asset data for devices

One Identity Manager offers the possibility for the administration of data for assets and accounting within the framework of inventory management. Further information about business partners, ownership (leasing, purchasing, renting) and the associated contract information about cost and time periods belongs here. For the assets inventory management, data can be taken from another system and adopted by the One Identity Manager. For example a file extracted from the SAP R/3 assets accounting can act as data source.

To use this function

  • In the Designer, set the Hardware | AssetAccounting configuration parameter and compile the database.

    NOTE: If you disable the configuration parameter at a later date, model components and scripts that are not longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

Detailed information about this topic

Creating and editing asset classes for devices

Enter asset classes for asset data about a device.

To edit or create an asset class

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Asset classes category.

  2. In the result list, select an asset class and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the asset class's main data.

  4. Save the changes.

Enter the following data for an asset class.

Table 57: Asset class main data
Property Description

Storage class

Description of the asset class.

Display name

Name for displaying in the One Identity Manager tools.

Description

Text field for additional explanation.

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