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Identity Manager Data Governance Edition 8.0 - User Guide

Introduction Data Governance navigation node and views Administering Data Governance Edition Managing unstructured data access
Managing resource access Managing account access Working with security permissions Working with SharePoint security permissions Account access modeling Bringing data under governance
Classifying governed resources Managing governed resources using the web portal Data Governance Edition reports Troubleshooting Appendix: EMC, NetApp Filer, and SharePoint configuration details Appendix: PowerShell commands Appendix: Governed data attestation policies Appendix: Governed data company policies Appendix: Governed data risk index functions About us

Assigning ownership to a governed resource

The Assign ownership view displays a list of all governed resources that have no assigned owner. From this page, you can assign ownership to these resources.

NOTE: An account is only eligible to be set as an owner if they have an associated One Identity Manager Employee.

  • In order to assign ownership to an NFS Export resource, ensure that an Active Directory employee is assigned to the UNIX account.

    To assign a One Identity Manager Employee to a UNIX account:

    • In the Manager, select Employees | Employees.
    • Locate and select the employee, right-click and select Tasks | Assign Unix user accounts.
    • In the lower pane, locate and double-click the account to be assigned to the selected employee.
  • In order to assign ownership to a cloud resource, ensure that an Active Directory employee is assigned to the SHAREPOINTONLINE or ONEDRIVEBUSINESS account.

    To assign a One Identity Manager Employee to a cloud account:

    • In the Manager, select Employees | Employees.
    • Locate and select the employee, right-click and select Tasks | Assign user accounts.

      NOTE: If you have the CSM module installed, you will see an additional task, Assign cloud user accounts. Do NOT use this new task, you must select your Data Governance Edition cloud user account from the Assign user accounts task.
    • In the lower pane, locate and double-click the account to be assigned to the selected employee.

To assign ownership to a governed resource

  1. From the menu bar, select Responsibilities | Governance Administration.

  2. On the Governance Administration view, select the Governed Data Ownership tile.

    The Assign ownership view appears, which lists the governed resources that currently have no assigned owner. By default this includes all resources with no assigned owner on all managed hosts; however, you can use the Managed host drop-down menu to limit the display to resources on a single managed host. You can also use the Search control to search for a specific resource.

  3. On the Assign ownership view, select the check box to the left of the governed resource to which you want to assign ownership. You can select multiple resources in the list if you want to assign the same owner.

    NOTE: Clicking on a resource in the list displays the Overview page (hyper view of related data) for the resource and provides access to other details about the selected resource.
  4. For resources with a perceived owner listed:
    1. Click the Assign button in the Perceived owners column.

      TIP: For governed resources with a perceived owner, you do not need to select the check box to the left of the resource to use the Assign button.
    2. On the Perceived owners dialog, select the required account and click the corresponding Assign owner button.
    3. If the suggested accounts are not sufficient, click the hyperlink at the bottom of the dialog to choose another employee.

      • On the Assign owner dialog, click the Assign or Change button to display a list of employees.
      • On the Owner (Employee) dialog, locate and select an employee.
      • On the Assign owner dialog, the selected employee appears, click the Assign ownership button.
  5. For resources without a perceived owner listed:
    1. Click the Assign owner button (bottom right corner of grid).

      TIP: For governed resources without a perceived owner, you must select the check box to the left of the resource to enable the Assign owner button.
    2. On the Assign owner dialog, click the Assign button to display a list of employees.
    3. On the Owner (Employee) dialog, select an employee from the list.
    4. On the Assign owner dialog, the selected employee appears. Click the Assign ownership button.

      NOTE: Prior to selecting the Assign ownership button, you can click the Change button to assign a different owner.
  6. On the Assign ownership view, a message appears at the top of the page stating how many resources have been assigned to the selected employee and the resource is no longer displayed.

Business owner responsibilities

Business owner responsibilities

If you are a business owner of governed resources, a Governed Data tile appears on the My Responsibilities view. Clicking the Governed Data tile displays the Governed Data view and selecting All my resources provides a list of the resources under your ownership. For each resource you own, the following tabbed pages are available where you can perform tasks to manage the resources you own:

Modifying resource properties

Note: Only business owners who have both the Data Governance\Administrators and Data Governance\Direct Owners application roles assigned, can use the web portal to modify resource properties.

The Master data page for a governed resource displays the selected resource's properties. The properties on this page are read-only to business owners; however, if the business owner is also a Data Governance Administrator (that is, has the Data Governance\Administrators and Data Governance\Direct Access application roles both assigned), the properties can be edited as described below.

Note: Owners of shares created using the New file system share self-service request in the IT Shop will not be able to modify these properties. The owner can, however, add a comment and define who can request access to the governed resource.

To modify the properties of a governed resource

  1. From the menu bar, select Responsibilities | My Responsibilities.
  2. On the My Responsibilities view, select the Governed Data tile.
  3. Open the All my resources tab and select a resource.
  4. Click Master data to display the resource's properties.
  5. From this page, you can assign or modify the following properties:

    • Owner (Employee)
    • Owner (Application role)
    • Available in IT Shop

    You can also add or modify the following information:

    • Justification (owner change)
    • Comments

    In addition, you can define who can request access to the governed resource based on Department, Location, Cost center, Business roles, or One Identity Manager application roles.

  6. After making your modifications, click Save to save your selections.
Related Topics

Making a governed resource available in the IT Shop

Rejecting the ownership of a governed resource

Making a governed resource available in the IT Shop

Note: Only business owners who have both the Data Governance\Administrators and Data Governance\Direct Owners application roles assigned, can use the web portal to modify resource properties.

The Master data page for a governed resource contains the properties for the resource, including whether the resource is available through the IT Shop. As a Data Governance Administrator who is also a business owner, you can publish an owned resource to the IT Shop from this page.

To make an item available in the IT Shop

  1. From the menu bar, select Responsibilities | My Responsibilities.
  2. On the My Responsibilities view, select the Governed Data tile.
  3. Open the All my resources tab and select a resource.
  4. Click Master data to display the resource's properties.
  5. Select the Available in IT Shop check box.

    This resource can now be requested by other users through the IT Shop.

  6. Click the Save button.
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