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Identity Manager 8.1.4 - Company Policies Administration Guide

Company policies
One Identity Manager users for company policies Basic data for company policies Defining company policies Checking company policies Creating custom mail templates for notifications
Mitigating controls General Configuration Parameter for Company Policies

Creating and editing an email definition

Mail texts can be defined in these different languages in a mail template. This ensures that the language of the recipient is taken into account when the email is generated.

To create a new mail definition

  1. Open the mail template in the Mail Template Editor.

  2. Click the button next to the Mail definition list.

  3. In the result list, select the language for the mail definition in the Language menu.

    All active languages are shown. To use another language, in the Designer, enable the corresponding countries. For more detailed information, see the One Identity Manager Configuration Guide.

  4. Enter the subject in Subject.

  5. Edit the mail text in the Mail definition view with the help of the Mail Text Editor.

  6. Save the changes.

To edit an existing mail definition

  1. Open the mail template in the Mail Template Editor.

  2. Select the language in Mail definition.

  3. Edit the mail subject line and the body text.

  4. Save the changes.

Using base object properties

In the subject line and body text of a mail definition, you can use all properties of the object entered under Base object. You can also use the object properties that are referenced by foreign key relation.

To access properties use dollar notation. For more detailed information, see the One Identity Manager Configuration Guide.

Use of hyperlinks in the Web Portal

Table 22: Configuration parameters for the Web Portal URL
Configuration parameter Effect when set
QER | WebPortal | BaseURL Web Portal URL This address is used in mail templates to add hyperlinks to the Web Portal.

You can add hyperlinks to the Web Portal in the mail text of a mail definition. If the recipient clicks on the hyperlink in the email, the Web Portal opens on that web page and further actions can be carried out. In the default version, this method is implemented in policy checks.

Prerequisites for using this method

  • The QER | WebPortal | BaseURL configuration parameter is enabled and contains the URL path to the Web Portal. You edit the configuration parameter in the Designer.

    http://<server name>/<application>


    <server name> = name of server

    <application> = path to the Web Portal installation directory

To add a hyperlink to the Web Portal in the mail text

  1. Click the position in the mail text of the mail definition where you want to insert a hyperlink.

  2. Open the Hyperlink context menu and enter the following information.

    • Display text: Enter a caption for the hyperlink.

    • Link to: Select the File or website option.

    • Address: Enter the address of the page in the Web Portal that you want to open.

      NOTE: One Identity Manager provides a number of default functions that you can use to create hyperlinks in the Web Portal.

  3. To accept the input, click OK.

Default functions for creating hyperlinks

Several default functions are available to help you create hyperlinks. You can use the functions directly when you add a hyperlink in the mail body of a mail definition or in processes

Direct function input

You can reference a function when you add a hyperlink in the Address field of the Hyperlink context menu.




Default function for policy checking

The VI_BuildComplianceLinks script contains a collection of default functions for composing hyperlinks for exception approval of policy violations.

Table 23: Functions of the VI_BuildComplianceLinks script




Opens the exception approval page in the Web Portal.

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