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Identity Manager 8.2.1 - Chargeback Administration Guide

Accounting data
One Identity Manager users for accounting Prerequisites for accounting Compiling price information Basic accounting data Entering and editing service items Entering and editing service categories Vouchers and voucher items

Basic accounting data

Various basic data are required for accounting.

Voucher types

Voucher types are used to classify vouchers. The following voucher types are supplied as basic data:

  • Delivery: Delivery slip, voucher type with optional prices.

  • Receipt: Invoice, voucher with the prices.

  • ITShopOrder: Request from the Web Portal

To edit or create a voucher type

  1. In the Manager, select the Accounting > Basic configuration data > Voucher types category.

  2. In the result list, select the voucher type and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the voucher type's main data.

    • Voucher type: Name of the voucher type.

    • Description: (Optional) Text field for additional explanation.

  4. Save the changes.

Data sources

Data sources are used to collect data for the accounting function. Data sources can, for example, be copied into resulting voucher items to retain transparency of the data origin. For example, you can define an external data source if data is provided in a .csv file and transferred to the One Identity Manager database using CSV import. For example, if data is found in One Identity Manager using the One Identity Manager Service's collector function, you can define internal data sources for it.

To edit or create a data source

  1. In the Manager, select the Accounting > Basic configuration data > Data sources category.

  2. In the result list, select the data source and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the data source's main data.

    • Data source: Name of the data source.

    • Description: (Optional) Text field for additional explanation.

  4. Save the changes.

Accounting runs

Accounting runs require events for automatic accounting. For example, data collection or data importing. Add events to be run for each voucher type.

The events are summarized on a Start accounting run form and can be triggered from there. The order in which the events are displayed on the form is given by the sort order property.

To create or edit accounting run events

  1. In the Manager, select the Accounting > Basic configuration data > Accounting runs category.

  2. Select a processing status in the result list and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the accounting run's main data.

    • Voucher type: The accounting run is started for this voucher type.

    • Accounting run: Name of the event to call.

    • Sort order: Position of the event in the accounting run.

    • Description: Description of this accounting run event.

  4. Save the changes.
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