One Identity Safeguard for Privileged Passwords 2.9 - Administration Guide

Adding check password settings

It is the responsibility of the Asset Administrator or the partition's delegated administrator to define the rules Safeguard for Privileged Passwords uses to verify account passwords.

To add a password validation schedule

1. Navigate to Administrative Tools | Settings | Profile | Check Password.
2. Click Add Check Password Setting to open the Check Password Settings dialog.
3. Browse to select a partition.
4. Enter a Name of up to 50 characters for the rule.
5. Enter a Description of up to 255 characters for the rule.
6. Click the Schedule button and choose an interval.

7. In the Schedule dialog, select Run Every to run the job along per the run details you enter. (If you deselect Run Every, the schedule details are lost.)

   • To specify the frequency without start and end times, select from the following controls. If you want to specify start and end times, go to the Use Time Window selection in this section.

     • Minutes: The job runs per the frequency of minutes you specify. For example, Every 30 Minutes runs the job every half hour over a 24 hour period. It is recommended you do not use the frequency of minutes except in unusual situations, such as testing.

     • Hours: The job runs per the minute setting you specify. For example, if it is 9 am and you want to run the job every 2 hours at 15 past the hour starting at 9:15 am, you would select Runs Every 2 Hours @ 15 minutes after the hour.

     • Days: The job runs on the frequency of days and the time you enter.

       For example, Every 2 Days @ 11:59:00 PM runs the job every other evening just before midnight.

     • Weeks The job runs per the frequency of weeks at the time and on the days you specify.

       For example, Every 2 Weeks @ 5:00:00 AM and Repeat on these days with MON, WED, FRI selected runs the job every other week at 5 am on Monday, Wednesday, and Friday.

     • Months: The job runs on the frequency of months at the time and on the day you specify.

       For example, If you select Every 2 Months @ 1:00:00 AM along with First Saturday of the month, the job will run at 1 am on the first Saturday of every other month.

   • Select Use Time Windows if you want to enter the Start and End time. You can click add or - delete to control multiple time restrictions. Each time window must be at least one minute apart and not overlap.

     For example, for a job to run every ten minutes every day from 10 pm to 2 am you would enter these values:

     Enter Every 10 Minutes and Use Time Windows:

     • Start 10:00:00 PM and End 11:59:00 AM

     • Start 12:00:00 AM and End 2:00:00 AM

       An entry of Start 10:00:00 PM and End 2:00:00 AM will result in an error that the end time must be after the start time.

     If you have selected Days, Weeks, or Months, you will be able to select the number of times for the job to Repeat in the time window you enter.

     For a job to run two times every other day at 10:30 am between the hours of 4 am and 8 pm, you would enter these values:

     For days, enter Every 2 Days and set the Use Time Windows as Start 4:00:00 AM and End 20:00:00 PM and Repeat 2.

   • Time Zone: Select the time zone.

8. Optionally, complete either of these settings:

   • Change Password on Mismatch: Select this option to automatically change a password when Safeguard for Privileged Passwords detects the password in the appliance database differs from the password on the asset.

   • Notify Delegated Owners on Mismatch: Select this option to trigger a notification when Safeguard for Privileged Passwords detects a password mismatch.

     NOTE: To send event notifications to a user, you must configure Safeguard for Privileged Passwords to send alerts. For more information, see Configuring alerts. Set up an email template for the Password Check Mismatch event type.

Password Sync Groups

A password sync group is used to control password validation and reset across all associated accounts. The same password is used for one or more accounts associated with the same or different assets. For example, synchronized passwords can be used for accounts that support clusters or systems that sync between development, test, and production. An account can belong to only one password sync group. Multiple password sync groups can be added to a partition profile.

The profile change schedule is applied to the sync group. The sync group controls the tasks to change the passwords for the accounts in the sync group. Change tasks occur in the order of password sync group priority. If synchronization fails for an individual account in the sync group, the account is retried multiple times and, if failing after that, the sync task halts and is rescheduled. The administrator must correct the cause of the failure for the sync task to continue.

If an account is associated with a profile with a daily check schedule and also associated with a password sync group, a mismatch on the daily check will trigger a task to set the account password to the current sync group password.

For more information, see Creating a partition profile.

Password sync group priority

When an account is added to a password sync group, the default priority is 0 which is the highest priority. Subsequent numbers are lower priority (for example, 0, 1, 2, where 0 is the highest priority and 2 is the lowest). Priority determines the order in which account passwords are changed. If all accounts have the same priority, they are synchronized simultaneously. When different priorities are set, passwords at the highest priority (for example, 0) are synchronized first. If priority 0 is successful, accounts at the next priority are synchronized. If any account at a priority fails, the synchronization processing stops and the group is scheduled for synchronization retry. For example, a cluster of systems may have an admin account with the same password. If one master system is set at priority 0 and the subordinates are set at priority 1, the password change on the master must be successful before the passwords on the subordinates are changed. If the master password change fails, the subordinates are unaffected, the cluster continues to function, password change is rescheduled, and the error is logged.

Navigate to Administrative Tools | Settings | Profile | Password Sync Groups. The Password Sync Groups pane displays the following for each sync group.

Use the following toolbar buttons to manage password sync groups.

Table 175: Sync Groups: Toolbar

Option	Description
Add	Add a password sync group. For more information, see Adding a password sync group.
Delete Selected	Permanently remove the selected password sync group.
Refresh	Update the list of password sync groups.
Edit	Modify the selected password sync group rule. For more information, see Modifying a password sync group.
Change Sync Group Password	Change the password for the selected sync group. All accounts in the password sync group synchronize with the new password.

Adding a password sync group

The Asset Administrator or a partition's delegated administrator defines the password sync group. An account can belong to only one password sync group. To assign sync groups and related accounts when adding the profile to a partition, see Creating a partition profile. 

To create a password sync group

1. Navigate to Administrative Tools | Settings | Profile | Password Sync Groups.

2. Click Add to open the Password Sync Group dialog.

3. Click Browse to select a Profile. The Profile name displays.

   NOTE: Multiple password sync groups can be added to a profile. The profile change schedule is applied to the sync group. The sync group controls the tasks to change the passwords for the accounts in the sync group. Change tasks occur in the order of password sync group priority. For more information, see Password sync group priority.

4. Enter a Name of up to 100 characters.
5. Enter a Description of up to 255 characters.

6. Click Add and select one or more Accounts to be synchronized.

   The Accounts list displays with the following information about the account: Name, Parent, Service Account, Needs a Password ( if yes or if no), and Description. Click any columns to sort the accounts.

7. Click OK. The following values display:
   • Status: Displayed as if the password is not the same as the sync group, if the password is the same, or if the account is ignored and possibly should not be in the sync group.
   • Priority: The default is priority 0 (the highest). To change the priority, double-click the Priority value, enter the new priority, and click OK. For more information, see Password sync group priority.
   • System Name: Name of the system (asset) assigned that is associated with the account.
   • Account Name: Name of the account.
   • Last Sync Time: The date and time of the last sync.
8. Click OK.

Modifying a password sync group

You can make modifications to the priority of a password sync group, the accounts assigned to a password sync group, or sync the selected account password.

To modify the priority of a password sync group or perform other modifications

1. Navigate to Administrative Tools | Settings | Profile | Password Sync Groups.
2. In the Password Sync Group dialog, select the password sync group then click Edit.
3. Modify the Name or Description, if desired.
4. Click any column in the account list to sort the accounts.

5. To modify an account priority, select the account then click Edit.

6. Enter the Priority then click OK. For more information, see Password sync group priority.

7. Perform any of the following account modifications:
   • Click Add to add an account to the password sync group.
   • Click Remove Selected to remove the selected account from the password sync group. This does not delete the account from Safeguard for Privileged Passwords.
   • Click Refresh to update the account list.
   • Click Sync Now to sync the selected account password to match the sync group password. The Status follow:
     • displays when the account password is in sync with the password sync group.
     • displays if the password is not in sync.