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Identity Manager 8.1.5 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Setting up Microsoft Exchange synchronization Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Email users and email contacts Mail-enabled distribution groups Dynamic distribution groups Mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Mailbox retention

Enter the following data on the Retention tab.

Table 32: Mailbox retention master data
Property Description
Retention policy Retention policy applying to this mailbox.
Retention hold during this period Specifies whether retention is temporary stopped during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using the Start date and End date fields.
Start date Start date on which to stop retention actions.
End date Date on which to end retention actions.
Litigation hold

Specifies whether mailbox retention is mandatory.

Website for litigation hold Website or document with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.
Comment for litigation hold Additional comment with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.
Related topics

Mailbox functions

Enter the following master data on the Functions tab.

Table 33: Mailbox functions
Property Description
Outlook Web Access enabled Specifies whether the function for Microsoft Office Outlook Web App is enabled. Office Outlook Web App allows mailbox access over the web browser.
Mobile access Specifies whether mobile devices can access the mailbox.
Email policy Mailbox policy for mobile email queries. Mailbox policies for mobile email queries contain settings that come into effect when data is accessed in the Microsoft Exchange organization with mobile devices through the synchronization protocol Exchange ActiveSync.
MAPI enabled Specifies whether the function for MAPI access is enabled. MAPI allows mailbox access through a MAPI client, like Outlook.
POP3 enabled Specifies whether the function for POP3 access is enabled.
IMAP4 enabled Specifies whether the function for IMAP4 access is enabled.
Related topics

Booking resources

You can configure booking and planning of resources for equipment and room mailboxes.

Enter the following master data on the Resources tab.

Table 34: Master data for booking resources
Property Description
Enable Calendar Attendant

Specifies whether the Resource Booking Attendant is enabled for device mailboxes and room mailboxes so that booking requests can be processed automatically.

Permitted values are:

  • Calender attendant disabled: the calendar attendant is not activated.

  • Calender attendant enabled: the calendar attendant is activated.

  • Resource booking attendant enabled: The resource booking attendant is automatically enabled for mailboxes of type Room.

Reject repeated meeting after max. planning period Specifies whether booking series can be set up beyond the planning period.
Forward meeting requests Specifies whether meeting requests are forwarded to the resource mailbox deputy managers. The deputy decides about the meeting request.
Max. booking window [days] Maximum planning period for meeting request in days.
Max. duration [min] Maximum time allowed booking the resource.
Max. conflicting instances Maximum conflicts permitted for meeting series which overlap with other meetings. If the value is exceeded, the series request is denied.
Max. series conflicts [%] Threshold in percent for the permitted conflicts of meetings series that overlap with other meetings. If this value is exceeded, the series request is denied.
Remove attachments from meeting requests Specifies whether attachments are deleted from meeting requests.
Remove comments from meeting requests Specifies whether message text is deleted from meeting requests.
Remove subject from meeting requests Specifies whether the subject is deleted from meeting requests.
Only retain calendar meetings Specifies whether elements that do not belong the calendar are deleted.
Add organizer's name to subject Specifies whether the organizer's name is given in the meeting request subject field.
Remove "private" flag from accepted meeting Specifies whether the Private status is deleted from meeting requests.
Mark meeting requests as "Tentative" Specifies whether meeting requests are marked with Tentative status in the calendar. If this option is disabled, meeting requests are marked with the Free status.
Inform organizer about declined meeting request Specifies whether the organizer is sent information when a meeting request is declined because of conflicts.
Send additional information about rejected request Specifies whether additional information is sent in response to a meeting request. Enter the additional information in the Additional information input field.
Additional data Additional information for responding to meeting requests.
Booking permissions for everyone

Specifies whether meeting requests conforming to policy are automatically approved for all users.

If this option is not set, use Assign booking permissions to specify individual users who can send requests conforming to policy, which are automatically approved.

Out-of-policy request permissions for everyone

Specifies whether all user can send meeting requests that do not conform to policy. These requests are decided by the mailbox deputy.

If this option is not set, use Assign out-of-policy meeting request permission to specify individual users who can send requests which are policy non-conform.

Booking permissions for everyone

Specifies whether all users can send booking requests that conform to policy. These requests are decided by the mailbox delegate unless Booking permissions for everyone is set.

If this option is not set, use Assign in-policy meeting request permissions to specify individual users who can send requests which are policy non-conform.

Allow conflicts Specifies whether conflicting meeting requests are allowed.
Allow reoccurring requests Specifies whether a series of meetings is allowed.
Request only possible during working hours Specifies whether the resource can be booked during working hours or outside them, as well.
Resource capacity Resource capacity, for example, the number of seats in a meeting room.
Related topics

Receive restrictions for mailboxes

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To customize mail acceptance for mailboxes

  1. In the Manager, select the Active Directory | Mailboxes category.
  2. Select a mailbox in the result list.
  3. Select the Assign mail acceptance task to define which recipients can accept messages.

    - OR -

    Select the Assign mail rejection task to define which recipients can reject messages.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Dynamic distribution group
    • Mailboxes
    • Email users
    • Email contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .
  6. Save the changes.
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