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Active Roles 7.5 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo MFA Appendix H: Active Roles integration with Okta MFA

Hybrid User Management tasks using web interface

Active Roles web interface enables you to perform the following Hybrid management tasks for hybrid users:

 

 

 

Create new hybrid user

Create a new Hybrid user using web interface

You can use the Active Roles web interface to create and manage Hybrid users.

To create a new hybrid user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the domain in which you need to create a new user.
  4. In the list of objects displayed, click the required Container or the Organizational Unit.
  5. In the Command pane, click New User.
  6. In the New User in <OU name> | General wizard, enter the user details such as First Name, Last Name, Initials, and User logon name.
  7. Click Next.
  8. In the Account properties wizard, click Generate to generate a password for the Account, select the required Account options and then click Next.

    Alternatively, you can set the password manually and re-enter in the Confirm Password field to confirm the entered password.

  9. Click Next.

    The Create Mailbox wizard is displayed. The Create Exchange Mailbox option is selected by default. This option enables creation of an on-premises exchange mailbox for the hybrid user.

    NOTE: To enable the creation of a remote mailbox for the hybrid user, clear the Create Exchange Mailbox check box.

  10. In the Create Azure Account wizard, select the option Create Azure Account.

    The Azure AD account details for the new user are generated automatically and populated in the respective fields.

    NOTE: The Temporary Password field is populated with the default password set for the Active Roles user. You can re-set the password for the Azure AD account if required.

  11. Select the Tenant name from the Tenant list drop down.

  12. From the User Principal Name drop-down list, select the AD domain to which you want to associate the Azure AD user.
  13. In the Usage Location field, enter the two-letter location code of the location where the product will be used.

    NOTE: The Usage Location field is a mandatory field. The licenses cannot be assigned to the product if the product usage location information is not available. The local rules and regulations for usage of the product and services may vary based on the location.

  14. Click Next.

  15. Select the Exchange Online license from the listed subscription in the Licenses wizard and click Finish.

    The assigned license can be viewed on the user’s Azure properties | Licenses wizard.

Any license that creates a mailbox on the cloud must be assigned to the user for Remote Mailbox to be created.

NOTE: ARS service account must be a part of Recipient Management group to run exchange hybrid commands.

Migrate from Exchange on-prem user to hybrid user

Migrate an Exchange on-premise user to a Hybrid user

An Exchange on-premise user can be converted to a hybrid user by migrating the Exchange on premise mailbox to Exchange Online.

To migrate an Exchange on-premise user in a Synchronized or Federated Environment to a Hybrid user:

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the domain in which you need to create a new user.
  2. In the list of objects displayed, click the required Container or the Organizational Unit.
  3. Select an existing user with Exchange on premise and click Azure Properties.
  4. In the Azure Properties wizard, select the Licenses wizard.
  5. Select Exchange Online Plan from the License subscription list and click Finish.

    An Exchange online mailbox for the user is created.

    The Exchange Online created is available only after migration.

    Refer the Microsoft link to perform migration from Exchange on premise to Exchange Online mailbox.

    After the migration, the Exchange on premise properties updated in Web interface are synced to Office 365 portal through Microsoft Native Tools and can be viewed using Exchange Online Properties.

NOTE:

  • The Exchange online properties on the Web Interface for Synchronized Identity and Federated Environments are editable. However, the Email addressed attribute is disabled, as that is synchronized to Exchange Online through Microsoft Native tools.

 

 

View Exchange Online Properties for an Office 365 user

View or modify the Exchange Online properties of an Office 365 User

For an existing Office 365 user, you can use the Active Roles Web Interface to view or modify the Exchange Online properties.

NOTE:

  • The Exchange online properties on the Web Interface for Synchronized Identity and Federated Environments are editable. However, the E-mail addresses attribute is disabled, as that is synchronized to Exchange Online through Microsoft Native tools.
  • To manage Exchange or Exchange Online properties in Hybrid Exchange environment, Administrators must set the corresponding properties using the Exchange Properties tab. These properties are eventually synchronized to Exchange Online through Microsoft Native tools.

To view the Exchange Online properties of an Office 365 user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check-box corresponding to the specific user with Exchange Online license for which you want to view the properties.
  2. In the Command pane, click Exchange Online Properties.

    The Exchange Online Properties wizard displays the following Exchange Online properties for the Office 365 user.

    • Mail Flow Settings
    • Delegation
    • E-mail Addresses 

    • Mailbox Features

      Mailbox Settings

  3. Use the tabs in the Exchange Online Properties dialog box to view the following Exchange Online properties of the Office 365 user:
    •  Mail Flow Settings
      •  Message Size restrictions
        • Sending Message size
        • Receiving Message size.
      •  Delivery Options
        • Send On behalf
        • Forwarding Address
        • Enabling or disabling of Delivery messages to the forwarding address and mailbox.
    •  Delegation
    •  E-mail Addresses
    •  Mailbox Features
      • Exchange ActiveSync
      • Outlook Web App
      • MAPI
      • IMAP
      • POP3
      • Archive
    • Mailbox Settings
      • Messaging Records management
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