Identity Manager 9.1 - Administration Guide for Connecting to SharePoint Online

Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If an authentication object is assigned, the connected employee is found through the authentication object by using a template. If there is no authentication object assigned, the employee can be assigned automatically or manually.

You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required employee main data. Which login data is required depends on the selected identity type.

Specifies whether the user account is intentionally not assigned an employee. The option is automatically set if a user account is included in the exclusion list for automatic employee assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the user account does not need to be linked with an employee (for example, if several employees use the user account).

If attestation approves these user accounts, these user accounts will not be submitted for attestation in the future. In the Web Portal, user accounts that are not linked to an employee can be filtered according to various criteria.

Indicates why the No link to an employee required option is enabled for this user account. Possible values:

• By administrator: The option was set manually by the administrator.

• By attestation: The user account was attested.

• By exclusion criterion: The user account is not associated with an employee due to an exclusion criterion. For example, the user account is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList).

Account definition through which the user account was created.

Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

Site collection the user account is used in.

Type of the principal (user, domain group)

Authentication mode used for logging in to SharePoint Online with this user account. For SharePoint Online, AzureAD is the only authentication mode.

Authentication object referencing the user account.

The authentication object is assigned during automatic synchronization. You can assign an authentication object when setting up a new user account in the Manager. The authentication object cannot be changed after saving.

The following authentication objects can be assigned to a user-authenticated user account:

• Azure Active Directory user accounts from the tenant that is assigned to the SharePoint Online tenant

Any display name for the user account. By default, the title is taken from the authentication object’s display name. Enter the display name by hand if no authentication object is assigned.

User account login name. The login name is determined by using a template. Enter the login name by hand if no authentication object is assigned.

User account email address. The email address is formatted using templates from the authentication object's email address.

Maximum risk index value of all assigned SharePoint Online roles and groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.

User account's identity type Permitted values are:

• Primary identity: Employee's default user account.

• Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

• Personalized administrator identity: User account with administrative permissions, used by one employee.

• Sponsored identity: User account to use for a specific purpose. Training, for example.

• Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.

• Service identity: Service account.

Specifies whether this is a privileged user account.

Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.

• If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.

• If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

Specifies whether the user account can inherit SharePoint Online roles through the linked employee. If the option is set, the user account inherits the roles through hierarchical roles, in which the employee is a member, or through IT Shop requests.

Specifies whether the user account is a site collection administrator.