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Identity Manager 9.2.1 - Administration Guide for Connecting to a Universal Cloud Interface

Managing Universal Cloud Interface environments Synchronizing a cloud application in the Universal Cloud Interface
Setting up initial synchronization with a cloud application in the Universal Cloud Interface Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Provisioning object changes Managing cloud user accounts and identities Managing assignments of cloud groups and cloud system entitlements Login credentials for cloud user accounts Mapping cloud objects in One Identity Manager
Cloud target systems Container structures Cloud user accounts Cloud groups Cloud system entitlements Cloud permissions controls Reports about objects in cloud target systems
Handling cloud objects in the Web Portal Basic data for managing a Universal Cloud Interface environment Configuration parameters for managing cloud target systems Default project template for cloud applications in the Universal Cloud Interface

Creating and editing cloud user accounts

A user account can be linked to an identity in One Identity Manager. You can also manage user accounts separately from identities.

NOTE: It is recommended to use account definitions to set up user accounts for company identities. In this case, some of the main data described in the following is mapped through templates from identity main data.

NOTE: If identities are to obtain their user accounts through account definitions, the identities must own a central user account and obtain their IT operating data through assignment to a primary department, a primary location, or a primary cost center.

To create a user account

  1. In the Manager, select the Cloud Target Systems > target system > User accounts category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the user account.

  4. Save the changes.

To edit main data of a user account

  1. In the Manager, select the Cloud Target Systems > target system > User accounts category.

  2. Select the user account in the result list.

  3. Select the Change main data task.

  4. Edit the user account's resource data.

  5. Save the changes.

To manually assign a user account for an identity

  1. In the Manager, select the Identities > Identities category.

  2. Select the identity in the result list.

  3. Select the Assign cloud user accounts task.

  4. Assign a user account.

  5. Save the changes.
Detailed information about this topic
Related topics

General main data for cloud user accounts

Enter the following general main data.

Table 29: User account properties
Property Description

Identity

Identity that uses this user account.

  • An identity is already entered if the user account was generated by an account definition.

  • If you are using automatic identity assignment, an associated identity is found and added to the user account when you save the user account.

  • If you create the user account manually, you can select an identity in the menu.

    The menu displays activated and deactivated identities by default. If you do not want to see any deactivated identities, set the QER | Person| HideDeactivatedIdentities configuration parameter.

NOTE: If you assign a deactivated identity to a user account, it might be locked or deleted depending on the configuration.

You can create a new identity for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required identity main data. Which login data is required depends on the selected identity type.

No link to an identity required

Specifies whether the user account is intentionally not assigned an identity. The option is automatically set if a user account is included in the exclusion list for automatic identity assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the user account does not need to be linked with an identity (for example, if several identities use the user account).

If attestation approves these user accounts, these user accounts will not be submitted for attestation in the future. In the Web Portal, user accounts that are not linked to an identity can be filtered according to various criteria.

Not linked to an identity

Indicates why the No link to an identity required option is enabled for this user account. Possible values:

  • By administrator: The option was set manually by the administrator.

  • By attestation: The user account was attested.

  • By exclusion criterion: The user account is not associated with an identity due to an exclusion criterion. For example, the user account is included in the exclude list for automatic identity assignment (configuration parameter PersonExcludeList).

Target system

The user account's cloud target system.

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned identity and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.

NOTE: Use the user account's Remove account definition task to reset the user account to Linked status. This removes the account definition from both the user account and the identity. The user account remains but is not managed by the account definition anymore. The task only removes account definitions that are directly assigned (XOrigin=1).

Manage level

 Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Form of address

Identity's form of address.

First name

The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Last name

The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Full name

Full name of the user account.

Initials

 The user’s initials. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Job description

 The user's job description. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Nickname

Additional information about the user account.

Surname prefix

A prefix to the user's surname, for example von or de.

Display name

User account display name.

Alias

Alias for further identification of the user account.

Name

User account identifier.

Container

Container in which to create the user account. If you have assigned an account definition, the container is determined from the company IT data for the assigned identity depending on the manage level of the user account.

First primary group

User account's primary group.

Second primary group

Additional primary group for the user account. If there group with different groups types in the target system, you can assign another primary group here.

Email address

User account's email address.

Email encoding

Type of email encoding.

Account expiry date

The date from which the user account can no longer be used to log in.

If a leaving date is specified for an identity, this date is used as the account expiration date depending on the manage level. Any existing account expiry date is overwritten in this case.

NOTE: If the identity's leaving date is deleted at a later point in time, the user account expiration date remains intact!

Resource type

Type of the resource, for example, user.

Risk index (calculated)

Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.

Category

 Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

Description

Text field for additional explanation.

Login name

Name the user uses to log onto the target system. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Identity type

User account's identity type Permitted values are:

  • Primary identity: Identity's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative permissions, used by one identity.

  • Sponsored identity: User account to use for a specific purpose. Training, for example.

  • Shared identity: User account with administrative permissions, used by several identities. Assign all identities that use this user account.

  • Service identity: Service account.

Privileged user account.

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit groups through the linked identity. If the option is set, the user account inherits groups through hierarchical roles, in which the identity is a member, or through IT Shop requests.

  • If you add an identity with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.

  • If an identity has requested group membership in the IT Shop and the request is granted approval, the identity's user account only inherits the group if the option is set.

System entitlements 1 can be inherited

System entitlements 2 can be inherited

System entitlements 3 can be inherited

Specifies whether the user account may inherit system entitlements of the corresponding type through the linked identity. If the option is set, the user account inherits groups through hierarchical roles, in which the identity is a member, or through IT Shop requests.

  • For example, if you add an identity with a user account to a department and you have assigned system entitlements to that department, the user account inherits those system entitlements.

  • If an identity has requested an assignment to a system entitlement in the IT Shop and this request is approved and assigned, then the identity's user account inherits this system entitlement only if the option is enabled.

The options are only displayed if the respective system entitlement type is used in the target system.

User account is disabled

Specifies whether the user account is locked. If a user account is not required for a period of time, you can temporarily disable the user account by using the <User account is deactivated> option.

Related topics

Login data for cloud user accounts

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Enter the following main data on the Login tab.

Table 30: User account login data
Property Description

Password/Password confirmation

Password for the user account. The identity’s central password can be mapped to the user account password. For more information about an identity’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use a random generated initial password for the user accounts, it is automatically entered when a user account is created.

The password is deleted from the database after publishing to the target system.

Password last changed

Date on which the password was last changed.

Last login

Date and time of the last login to the cloud application.

Related topics

Details of cloud user account identification

You can find an identity's address information used by this user account on the Identification tab.

Table 31: Identification data for a user account
Property Description

Street

Street or road.

Mailbox

Mailbox.

City

City.

Zip code

Zip code.

State

State.

Country

Country.

Address

Formatted postal address.

Language

Language and code identifier.

Time zone

Name of the time zone.

Room

Room.

Department

Identity's department

Division

Division the accounts belongs to.

Organization

Organization the accounts belongs to.

Personnel number

Number for identifying the identity, in addition to their ID.

Employment

Type of job.

Account manager

Manager responsible for the user account.

To specify an account manager

  1. Click next to the field.
  2. In the Table menu, select the table that maps the account manager.
  3. In the Account manager menu, select the manager.
  4. Click OK.
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