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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuring an Initiator Property entry type

With this entry type, you can configure a value to include a property of the initiator, that is, the user who initiated the deprovisioning process.

To configure an Initiator Property entry type

  1. In the Add Entry window, under Entry type, click Initiator Property.

    Figure 66: Add Entry: Parent Domain Property

  2. Click Select.

  3. To search for the object property, either enter it in the Look for Property search field, or browse for it in the Object Property list.

    TIP: If you do not see the Object property that you need, to expand the Object property list, select Show all possible properties.

  4. Click the property to include in the value, then click OK.

  5. Decide whether you want the entry to include the entire or a part of the property.

    • If you want the entry to include the entire property, select All characters of the property value.

    • If you want the entry to include a part of the property, select The first, and enter the number of characters to include in the entry.

      (Optional) To fill the missing characters in the value of the property with a predetermined character if the value is shorter than specified, select If value is shorter, add filling characters at the end of value, and enter a character in Filling character.

  6. Click OK.

Configuring a Container Deletion Prevention policy

If you select and delete a container object that has child objects (for example, an Organizational Unit), you perform a bulk deletion.

While bulk deletions are rare, they can be still disruptive operations. To prevent accidental bulk deletion of your directory objects, Active Roles has a Container Deletion Prevention policy that you can configure in your organization.

For more details about this policy, see Concept: Container Deletion Prevention in the Active Roles Feature Guide.

To configure a Container Deletion Prevention policy

  1. In the Console tree, select Configuration > Policies > Administration > Builtin.

  2. In the details pane, double-click Built-in Policy - Container Deletion Prevention.

  3. On the Policies tab, select the policy from the list and then click View/Edit.

  4. On the Types of Containers tab, click Add and use the Select Object Type dialog to select the type (or types) of container you want to protect, and then click OK.

    For example, you can select the Organizational Unit object type to prevent deletion of non-empty Organizational Units.

  5. Click OK to close the dialogs you opened.

NOTE: You can also set up the Container Deletion Prevention policy in a more granular manner to add exceptions to the default policy settings (for example, to allow deleting containers in specific domains, Organizational Units, or Managed Units), but deny deleting containers elsewhere.

To configure such a granular policy:

  1. Create the policy as described in the procedure.

  2. Copy the policy that you created.

  3. In the copied policy, block the deletion restriction by opening the Policies tab, then selecting the Disable all policies included in this Policy Object option.

Alternatively, you can also specify exceptions for this policy on the affected non-empty containers. For example, if you want to allow the deletion of an Organizational Unit within a certain Managed Unit:

  1. Right-click on the Managed Unit and select Enforce Policy.

  2. In the row of the Container Deletion Prevention policy that you configured, select the Blocked check box.

Configuring picture management rules

You can use the Active Roles Console or Web Interface to add a picture for a user, group, or contact object.

For more details about picture management rules, see Concept: Picture management rules in the Active Roles Feature Guide.

To view or modify the picture management policy options

  1. Open the Active Roles Console.

  2. In the Console tree, select Configuration > Policies > Administration > Builtin.

  3. In the details pane, double-click Built-in Policy - Picture Management Rules.

  4. In the Properties > Policies tab in the Properties dialog that appears, click the policy in the list, then click View/Edit.

  5. In the Properties dialog that appears, do the following:

    • In the Controlled Property tab, view or change the object class and attribute to which the policy applies. The policy will request to save the supplied picture in the specified attribute of an object of the specified object class.

      TIP: By default, the policy controls the thumbnailPhoto attribute of the user, contact, or group object class. However, you can choose a different attribute for each object class separately.

      For example, you can configure the policy to control the thumbnailLogo or jpegPhoto user attribute, while retaining control of the thumbnailPhoto attribute for groups and contacts.

    • On the Picture Sizing tab, view or change the following policy settings:

      • Maximum allowed size, in pixels: Specifies the maximum allowed dimensions of the picture. If the width or height of a picture is greater than specified with this option, then the policy prevents applying the picture.

      • Minimum allowed size, in pixels: Specifies the minimum allowed dimensions of the picture. If the width or height of a picture is less than specified with this option, then the policy prevents applying the picture.

      • Enable automatic picture resizing: Enables Active Roles to resample pictures whose dimensions exceed the maximum allowed dimensions. If this setting is not selected, Active Roles rejects pictures that exceed the maximum dimensions.

NOTE: By default, the Built-in Policy - Picture Management Rules policy is applied to the Active Directory node in the Active Roles namespace, so the policy settings affect all users, groups and contacts in the managed domains.

To configure different policy options for different domains or containers, create a copy of the Built-in Policy - Picture Management Rules policy, then configure and apply the copy as you need.

Managing Policy Objects

You can view or modify Policy Objects, add Policy Objects to directory objects and configure policy links and policy scopes using Active Roles Console.

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