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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Server to run the workflow

When started by a schedule, the workflow runs on a certain instance of the Active Roles Administration Service. The instance is identified by the Run the workflow on setting. This setting indicates the name of the computer running the Administration Service. You can choose the desired computer from the Run the workflow on list.

Allow the workflow to be run on demand

If you select the Allow the workflow to be run on demand option, users can run the workflow manually, regardless of a schedule. This option allows a user to run the workflow at any time if necessary. A workflow can be started on demand from the Active Roles console or Web Interface, by choosing the Run command on the workflow definition object. For details, see Running an automation workflow on demand later in this document.

Active Roles normally allows only one instance of the workflow to run at a time. However, you can change this behavior for the case of running the workflow on demand. The following options are available:

  • If the workflow is already running, then do not start a new instance.
  • If the workflow is already running and a new instance is started on demand, then run the new instance in parallel.

The second option allows a new instance of the workflow to be started on demand even though the workflow is already running. This option applies only to the case of running the workflow on demand. In the case of a scheduled run Active Roles allows only one instance of the workflow to run at a time.

“Run as” options

The “run as” options determine the user account that the workflow runs under. Click the “Run as” options link on the Workflow Options and Start Conditions page to view or change the account setting. You can choose from the following options:

  • The service account of Active Roles.  The workflow runs under the service account of the Administration Service that executes the workflow.
  • The account of the user who started the workflow.  The workflow runs under the Windows account of the user who requested the operation that started the workflow.

All activities within the workflow normally run under the account identified by the “run as” options for the workflow. However, each activity can be configured to use individual “run as” options. The property page for the activity contains the “Run as” options link allowing you to override the workflow “run as” setting on a per-activity basis.

When running under the account of the Administration Service, the workflow activities have the same rights and permissions as the Administration Service itself and thus can perform any tasks allowed for the Administration Service.

When running under the account of the user who started the workflow, the activities can perform only the tasks that Active Roles allows for that user account. The Administration Service processes the activity operation requests as if they were submitted by that user via an Active Roles user interface, so the activities have the rights and permissions the user account is given in Active Roles.

Enforce approval

The Enforce approval option determines whether to apply approval rules to the changes requested by the workflow running under a privileged account. When selected, this option causes the approval-pending changes requested by the workflow activities to be submitted for approval regardless of the account under which the workflow is running. Otherwise, the changes are applied without waiting for approval if the workflow is running under the service account of Active Roles, under the account of the approver, or under the account of an Active Roles administrator. This option setting can be overridden on a per-activity basis.

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