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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Applying the Policy Object

To apply the Policy Object:

  • Use the Enforce Policy page in the New Policy Object Wizard.

  • Alternatively, complete the New Policy Object Wizard, then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

Group Object Permanent Deletion

Group Object Permanent Deletion policies automate the deletion of deprovisioned groups, with deprovisioned group objects retained for a specified amount of time before they are permanently deleted by Active Roles. Alternatively, you can also configure this policy not to delete, but to deprovision group objects instead.

For a detailed description of this policy, see Concept: Group Object Permanent Deletion in the Active Roles Feature Guide.

Configuring a Group Object Permanent Deletion policy

You can configure a new Group Object Permanent Deletion Policy with the Active Roles Console.

To configure a Group Object Permanent Deletion policy

  1. On the Policy to Configure page, select Group Object Permanent Deletion and click Next.

    Figure 58: Deletion Options

  2. On the Deletion Options page, do one the following:

    • Click Do not automatically delete the object if you want the policy not to delete deprovisioned groups.

    • Click Delete the object after retention period if you want the policy to schedule deprovisioned groups for deletion. Then, in Retention period (days), specify the number of days to retain the deprovisioned group before it is deleted.

    • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned group objects to Recycle Bin.

      NOTE: If you select the third option, apply this policy to domains that have Active Directory Recycle Bin enabled, or the policy will have no effect.

      With this option, once a group is deprovisioned, Active Roles deletes the deprovisioned group immediately. In a domain where Active Directory Recycle Bin is enabled, this means that the group object will be marked as deleted and moved to a certain container from which it can be restored later without data loss.

    Click Next.

  3. On the Enforce Policy window, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  4. Click Next, then click Finish.

Scenario: Deleting deprovisioned groups

This scenario describes how to configure a policy so that Active Roles permanently deletes deprovisioned groups after the 90-day retention period.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, after deprovisioning a group, Active Roles retains the deprovisioned group object for 90 days and then it deletes that object.

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