Editing search criteria for automatic employee assignment
The criteria for employee assignments are defined for the client. In this case, you specify which user account properties must match the employee’s properties such that the employee can be assigned to the user account. You can limit search criteria further by using format definitions. The search criterion is written in XML notation to the Search criteria for automatic employee assignment column (AccountToPersonMatchingRule) in the SAPMandant table.
Search criteria are evaluated when employees are automatically assigned to user accounts. Furthermore, you can create a suggestion list for assignments of employees to user accounts based on the search criteria and make the assignment directly.
NOTE: When the employees are assigned to user accounts on the basis of search criteria, user accounts are given the default manage level of the account definition entered in the user account's target system. You can customize user account properties depending on how the behavior of the manage level is defined.
It is not recommended to make assignments to administrative user accounts based on search criteria. Use Change master data to assign employees to administrative user accounts for the respective user account.
NOTE: One Identity Manager supplies a default mapping for employee assignment. Only carry out the following steps when you want to customize the default mapping.
To specify criteria for employee assignment
- Select the SAP R/3 | Clients category.
- Select the client in the result list.
- Select the Define search criteria for employee assignment task.
- Specify which user account properties must match with which employee so that the employee is linked to the user account.
Table 55: Default search criteria for user accounts
| SAP user accounts of the type "Dialog" |
Central SAP user account (CentralSAPAccount) |
User account (Accnt) |
- Save the changes.
Direct assignment of employees to user accounts based on a suggestion list
In the Assignments pane, you can create a suggestion list for assignments of employees to user accounts based on the search criteria and make the assignment directly. User accounts are grouped in different views for this.
Table 56: Manual assignment view
|
Suggested assignments |
This view lists all user accounts to which One Identity Manager can assign an employee. All employees are shown who were found using the search criteria and can be assigned. |
|
Assigned user accounts |
This view lists all user accounts to which an employee is assigned. |
|
Without employee assignment |
This view lists all user accounts to which no employee is assigned and for which no employee was found using the search criteria. |
TIP: By double-clicking on an entry in the view, you can view the user account and employee master data.
To apply search criteria to user accounts
To assign employees directly using a suggestion list
- Click Suggested assignments.
- Check the Selection box of all the user accounts to which you want to assign the suggested employees. Multi-select is possible.
- Click Assign selected.
- Confirm the security prompt with Yes.
The employees found using the search criteria are assigned to the selected user accounts.
– OR –
- Click No employee assignment.
- Click the Select employee option of the user account to which you want to assign an employee. Select an employee from the menu.
- Check the Selection box of all the user accounts to which you want to assign the selected employees. Multi-select is possible.
- Click Assign selected.
- Confirm the security prompt with Yes.
The employees displayed in the Employee column are assigned to the selected user accounts.
To remove assignments
- Click Assigned user accounts.
- Click the Selection box of all user accounts you want to delete the employee assignment from. Multi-select is possible.
- Click Remove selected.
- Confirm the security prompt with Yes.
The assigned employees are removed from the selected user accounts.
For more information about defining search criteria, see the One Identity Manager Target System Base Module Administration Guide.
Related topics
Automatically creating departments based on SAP user account information
You can create new departments in One Identity Manager based on user accounts’ department data. In addition, you can specify that departments of user account’s employees are classified as the primary department. These employees can obtain their company resources through these assignments if One Identity Manager is configured correspondingly.
Prerequisites for using this method
- Employees must be created automatically when user accounts are added or modified. At least one of the following configuration parameters must be activated and the corresponding method implemented.
Table 57: Configuration Parameter for automatic employee assignment
|
TargetSystem | SAPR3 | PersonAutoDefault |
Based on the given mode, employees that were added to the database outside the synchronization are automatically assigned to user accounts. |
|
TargetSystem | SAPR3 | PersonAutoFullsync |
Based on the given mode, employees that were added to or updated in the database by synchronization are automatically assigned to user accounts. |
-
There is no synchronization project set up for personnel planning data.
During synchronization of personnel planning data, departments that have been created already from SAP user account data are marked as outstanding. Use this method to automatically create departments from user account data only when departments are not added by synchronizing personnel planning data. For more detailed information about synchronizing personnel planning data, see the One Identity Manager Administration Guide for SAP R/3 Structural Profiles Add-on.
To create departments from user account data
-
In the Designer, enable the TargetSystem | SAPR3 | AutoCreateDepartment configuration parameter.
For all objects imported into the One Identity Manager database in this way, the data source is given as import SAP R/3 (column ImportSource = ‘SAP‘).
Related topics
Locking SAP user accounts
The way you lock user accounts depends on how they are managed.
Scenario:
User accounts managed through account definitions are locked when the employee is temporarily or permanently disabled. The behavior depends on the user account manage level. Accounts with the Full managed manage level are disabled depending on the account definition settings. The Lock user account and Unlock user account tasks cannot be applied to these accounts. For user accounts with a manage level, configure the required behavior using the template in the SAPUser.U_Flag column.
Scenario:
User accounts managed through user account definitions are locked when the employee is temporarily or permanently disabled. The behavior depends on the QER | Person | TemporaryDeactivation configuration parameter
-
If the configuration parameter is set, the employee’s user accounts are locked when the employee is permanently or temporarily disabled. The Lock user account and Unlock user account tasks cannot be applied to these accounts.
-
If the configuration parameter is not set, the employee’s properties do not have any effect on the associated user accounts.
To lock the user account when the configuration parameter is disabled
-
In the Manager, select the SAP R/3 | User accounts category.
-
Select the user account in the result list.
-
Select the Lock user account task.
-
Confirm the prompt with OK.
Scenario:
- User accounts not linked to employees.
To lock a user account that is no longer linked to an employee
-
In the Manager, select the SAP R/3 | User accounts category.
-
Select the user account in the result list.
-
Select the Lock user account task.
-
Confirm the prompt with OK.
A process is generated, which publishes this user account modification in the target system. Once the lock has been published in the target system, the User account locked option is enabled on Login data. The user can no longer log in with this user account.
To unlock a user account
- Select the SAP R/3 | User accounts category.
- Select the user account in the result list.
- Select the Unlock user account task.
- Confirm the prompt with OK.
This generates a process that publishes the change in the target system. The User account locked option is disabled as soon as the process is successfully completed.
Detailed information about this topic
For more information, see theOne Identity Manager Target System Base Module Administration Guide.
Related topics
Deleting and restoring SAP user accounts
NOTE: As long as an account definition for an employee is valid, the employee retains the user account that was created by it. If the assignment of an account definition is removed, the user account that was created from this account definition is deleted.
To delete a user account
- Select the SAP R/3 | User accounts category.
- Select the user account in the result list.
- Click
to delete the user account.
- Confirm the security prompt with Yes.
To restore a user account
- Select the SAP R/3 | User accounts category.
- Select the user account in the result list.
- Click
in the result list.
Configuring deferred deletion
By default, user accounts are finally deleted from the database after 30 days.The user accounts are initially disabled. You can reenable the user accounts until deferred deletion is run. After deferred deletion is run, the user accounts are deleted from the database and cannot be restored anymore.In the Designer, you can set an alternative delay on the SAPUser table. Deferred deletion has no influence over the login permission in assigned child systems.
