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Identity Manager 8.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Share policies

Sharing policies are implement to make calendar and contact data available to external users. Assigning a sharing policy to a mailbox regulates how calendar and contact data can be shared with user accounts outside the Microsoft Exchange organization.

To assign policies to mailboxes

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Share policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .

  5. Save the changes.

To display main data of a sharing policy

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Share policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 22: Sharing policy main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

Domain share

Domain and action which apply for this sharing policy.

Enabled

Specifies whether the policy is enabled. The calendar and contact data is shared for user accounts in the given domains.

Default

Specifies whether this is a default policy.

Retention policies

Retention policies have been implemented to group settings for retaining folders and email messages and to apply these to mailboxes.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Retention policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display main data of a retention policy

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Retention policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 23: Retention policy main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

Administrative description

Administrative description of the policy.

Mobile device mailbox policy

Mailbox policies for mobile devices contain settings that take effect when accessing the Microsoft Exchange organization's data with mobile devices using the Exchange ActiveSync synchronization protocol. The settings include, for example, password requirements, specifications for email attachments, device encryption data and access rules for shares.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Mobile device mailbox policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .

  5. Save the changes.

To display the main data of a mobile device

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Mobile device mailbox policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 24: Main data of a mailbox policy for mobile devices
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

Default

Specifies whether this is a default policy.

Devices permitted without a full policy

Specifies whether older devices can connect to the Microsoft Exchange server using Exchange ActiveSync.

File sharing

Specifies whether file sharing is permitted.

SharePoint services

Specifies whether access to SharePoint service files is permitted.

Password required

Specifies whether a device password is required.

Encrypt password

Specifies whether device encryption is required.

Simple passwords allowed

Specifies whether a simple password is allowed.

Minimum password length

Minimum length of the password. Minimum number of characters the password must have.

Password cycle

Number of new passwords that a user has to use before an ‘old’ one can be reused.

Password expiry period

Length of time a password can be used before it expires.

Password restorable

Specifies whether a recovery password is generated that can be used to unlock the device.

Requires alphanumeric characters

Specifies whether alphanumeric characters are expected in the password.

Failed logins

Number of incorrect password attempts. If the user has reached this number the user account is blocked.

Lock if inactive for [min]

Number of minutes without activity before the device is locked.

Attachments download permitted

Specifies whether attachments can be automatically downloaded.

Max. mail attachment size

Maximum size of mail attachment that can be automatically downloaded.

Folder administration policies

Mailbox policies for folder management are used to group managed folders together. Managed folders are available in mailboxes when a policy is assigned to a Microsoft Exchange Organization mailbox.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > File management policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .

  5. Save the changes.

To display main data of a folder management policy

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Folder management policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 25: Main data for a folder management policy
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

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