The way that user accounts are managed determines how you lock them. User accounts that are not linked to an employee, can be locked with the Lock user account task.
To lock a user account
- In the Manager, select the SAP R/3 > User accounts category.
- Select the user account in the result list.
- Select the Lock SAP user account task.
- Confirm the prompt with OK.
This generates a process that publishes the change in the target system. The User account locked option is enabled as soon as the process is successfully completed.
If the user account is linked to an employee, the user account is unlocked when a new central password is set for the employee. This behavior is controlled by the TargetSystem | SAPR3 | Accounts | UnlockByCentralPassword configuration parameter. For more information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.
To unlock a user account manually
- In the Manager, select the SAP R/3 > User accounts category.
- Select the SAP user account in the result list.
- Select the Unlock SAP user account task.
- Confirm the prompt with OK.
This generates a process that publishes the change in the target system. The User account locked option is disabled as soon as the process is successfully completed.
Detailed information about this topic
Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.
To specify extended properties for a user account
- Select the SAP R/3 > User accounts category.
- Select the user account in the result list.
- Select the Assign extended properties task.
- Assign extended properties in Add assignments.
- OR -
Remove extended properties in Remove assignments .
- Save the changes.
Detailed information about this topic
- One Identity Manager Identity Management Base Module Administration Guide
You can rename user accounts by deleting them and recreating them under a different name. In this case, existing assignments are transferred to the new user account.
NOTE: User accounts with the Full managed manage level cannot be renamed.
To rename a user account
- In the Manager, select the SAP R/3 > User accounts category.
- Select the user account in the result list.
-
Select the Change main data task.
- Select the Rename SAP user account task.
- Enter the new name of the user account and the initial password.
- Click OK.
This generates a process that publishes these changes to the target system.
Related topics
Table 50: Configuration parameters for automatic employee assignment
| TargetSystem | SAPR3 | PersonAutoFullsync |
Mode for automatic employee assignment for user accounts that are added to or updated in the database by synchronization. |
| TargetSystem | SAPR3 | PersonAutoDefault |
Mode for automatic employee assignment for user accounts added to the database outside synchronization. |
|
TargetSystem | SAPR3 | PersonExcludeList |
Listing of all user account without automatic employee assignment. Names are listed in a pipe (|) delimited list that is handled as a regular search pattern.
Example:
SAP*|SAPCPIC|SAPJSF|DDIC|J2EE_ADMIN|J2EE_GUEST |
| TargetSystem | SAPR3 | PersonAutoDisabledAccounts |
Specifies whether employees are automatically assigned to disabled user accounts. User accounts are not given an account definition. |
When you add a user account, an existing employee can automatically be assigned to it. If necessary, a new employee can be created. The identity's main data is created on the basis of existing user account main data. This mechanism can be triggered after a new user account is created either manually or through synchronization.
Define criteria for finding employees to apply to automatic employee assignment. If a user account is linked to an employee through the current mode, the user account is given, through an internal process, the default manage level of the account definition entered in the user account's target system. You can customize user account properties depending on how the behavior of the manage level is defined.
If you run this procedure during working hours, automatic assignment of employees to user accounts takes place from that moment onwards. If you disable the procedure again later, the changes only affect user accounts added or updated after this point in time. Existing employee assignments to user accounts remain intact.
NOTE: It is not recommended to assign employees using automatic employee assignment in the case of administrative user accounts. Use Change main data to assign employees to administrative user accounts for the respective user account.
For more information about assigning employees automatically, see the One Identity Manager Target System Base Module Administration Guide.
Run the following tasks to assign employees automatically:
-
If you want employees to be assigned during the synchronization of user accounts, in the Designer, set the TargetSystem | SAP3 | PersonAutoFullsync configuration parameter and select the required mode.
-
If you want employees to be assigned outside synchronization, in the Designer, set the TargetSystem | SAP3 | PersonAutoDefault configuration parameter and select the required mode.
-
In the TargetSystem | SAP3 | PersonExcludeList configuration parameter, define the user accounts for which no automatic assignment to employees shall take place.
Example:
SAP*|SAPCPIC|SAPJSF|DDIC|J2EE_ADMIN|J2EE_GUEST
TIP: You can edit the value of the configuration parameter in the Exclude list for automatic employee assignment dialog.
To edit the exclude list for automatic employee assignment
-
In the Designer, edit the PersonExcludeList configuration parameter.
-
Click ... next to the Value field.
This opens the Exclude list for SAP user accounts dialog.
-
To add a new entry, click 
Add.
To edit an entry, select it and click 
Edit.
-
Enter the name of the user account that does not allow employees to be assigned automatically.
Each entry in the list is handled as part of a regular expression. You are allowed to use the usual special characters for regular expressions.
-
To delete an entry, select it and click 
Delete.
- Click OK.
-
Use the TargetSystem | SAP3 | PersonAutoDisabledAccounts configuration parameter to specify whether employees can be automatically assigned to disabled user accounts. User accounts do not obtain an account definition.
-
Assign an account definition to the client. Ensure that the manage level to be used is entered as the default manage level.
-
Define the search criteria for employee assignment in the client.
NOTE:
The following applies for synchronization:
- Automatic employee assignment takes effect if user accounts are added or updated.
The following applies outside synchronization:
- Automatic employee assignment takes effect if user accounts are added.
NOTE:
In the default installation, after synchronizing, employees are automatically created for the user accounts. If an account definition for the client is not known at the time of synchronization, user accounts are linked with employees. However, account definitions are not assigned. The user accounts are therefore in a Linked state.
To manage the user accounts using account definitions, assign an account definition and a manage level to these user accounts.
To manage user accounts through account definitions
-
Create an account definition.
-
Assign an account definition to the client.
-
Assign a user account in the Linked state to the account definition. The account definition's default manage level is applied to the user account.
-
In the Manager, select the SAP R/3 > User accounts > Linked but not configured > Client> category.
-
Select the Assign account definition to linked accounts task.
-
In the Account definition menu, select the account definition.
-
Select the user accounts that contain the account definition.
-
Save the changes.
Related topics
Editing the excluded list