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Identity Manager 8.1.4 - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Managing departments, cost centers, and locations Working with dynamic roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee’s language Determining an employee's working hours Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Effective configuration parameters for setting up employees Configuration parameters for managing devices and workdesks

Functional areas

To analyze rule checks for different areas of your company in the context of identity audit, you can set up functional areas. Functional areas can be assigned to hierarchical roles and service items. You can enter criteria that provide information about risks from rule violations for functional areas and hierarchical roles. To do this, you specify how many rule violations are permitted in a functional area or a role. You can enter separate assessment criteria for each role, such as a risk index or transparency index.

Example for using functional areas are:

To assess the risk of rule violations for cost centers. Proceed as follows:

  1. Set up functional areas.

  2. Assign cost centers to the functional areas.

  3. Define assessment criteria for the cost centers.

  4. Specify the number of rule violations allowed for the functional area.

  5. Assign compliance rules required for the analysis to the functional area.

  6. Use the One Identity Manager report function to create a report that prepares the result of rule checking for the functional area by any criteria.

To edit functional areas

  1. In the Manager, select the Organizations | Basic configuration data | Functional areas category.

  2. In the result list, select a function area and run the Change master data task.

    - OR -

    Click in the result list.

  3. Edit the function area master data.

  4. Save the changes.

Enter the following data for a functional area.

Table 7: Functional area properties

Property

Description

Functional area

Description of the functional area

Parent Functional area

Parent functional area in a hierarchy.

Select a parent functional area from the list in order to organize your functional areas hierarchically.

Max. number of rule violations

List of rule violation valid for this functional area. This value can be evaluated during the rule check.

NOTE:This input field is available if theCompliance Rules Module exists.

Description

Text field for additional explanation.

Related topics
  • One Identity Manager Compliance Rules Administration Guide

Attestors

Installed modules: Attestation Module

In One Identity Manager you can assign departments, cost centers, and locations to employees who can be brought in as attestors in attestation cases, provided that the approval workflow is set up accordingly. To do this, assign the departments, cost centers, and locations to application roles for attestors. A default application role for attestors is available in One Identity Manager. Assign employees that are authorized to attest permissions, requests, or other data stored in One Identity Manager to this application role. You may create other application roles as required. For detailed information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.

Table 8: Default application roles for attestors
User Tasks

Approvers for organizations

 

Attestors must be assigned to the Identity Management | Organizations | Attestors application role or a child application role.

Users with this application role:

  • Attest correct assignment of company resources to departments, cost centers, and locations for which they are responsible.
  • Can view master data for departments, cost centers, and locations but cannot edit them.
NOTE: This application role is available if the module Attestation Module is installed.

To specify attestors

  1. Select the Organizations | Basic configuration data | Attestors category.
  2. Select the Assign employees task.

  3. In the Add assignments pane, add employees.

    TIP: In the Remove assignments pane, you can remove assigned employees.

    To remove an assignment

    • Select the employee and double-click .
  4. Save the changes.
Related topics
  • One Identity Manager Attestation Administration Guide

Role approvers and role approvers (IT)

In One Identity Manager you can assign departments, cost centers and locations to employees who can be brought in as approvers in approval processes for IT Shop requests, provided that the approval workflow is set up accordingly. To do this, assign the departments, cost centers, and locations to application roles for approvers. Default application roles for approvers and approvers (IT) are available in One Identity Manager. Assign employees that are authorized to approve requests in the IT Shop to this application role. You may create other application roles as required. For detailed information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.

Table 9: Default application roles for approvers
User Tasks

Approvers for organizations

 

Role approvers must be assigned to the Identity Management | Organizations | Role approvers application role or a child application role.

Users with this application role:

  • Are approvers for the IT Shop.
  • Approve request from departments, cost centers, and locations for which they are responsible.

Approvers (IT) for organizations

 

IT role approvers must be assigned to the Identity Management | Organizations | Role approvers (IT) application role or a child application role.

Users with this application role:

  • Are IT role approvers for the IT Shop.
  • Approve request from departments, cost centers, and locations for which they are responsible.

To specify a role approver or role approver (IT)

  1. Select the Organizations | Basic configuration data | Approver category.

    - OR -

    Select the Organizations | Basic configuration data | Approver (IT) category.

  2. Select the Assign employees task.
  3. In the Add assignments pane, assign employees.

    - OR -

    In the Remove assignments pane, remove employees.

  4. Save the changes.
Related topics
  • One Identity Manager IT Shop Administration Guide

Editing departments

To edit departments

  1. Select the Organizations | Departments category.
  2. Select a department in the result list. Select the Change master data task.

    - OR -

    Click in the result list.

  3. Edit the department's master data.
  4. Save the changes.
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