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Employee |
Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If you are using automatic employee assignment, an associated employee is found and added to the user account when you save the user account.
You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click  next to the input field and enter the required employee main data. Which login data is required depends on the selected identity type. |
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No link to an employee required |
Specifies whether the user account is intentionally not assigned an employee. The option is automatically set if a user account is included in the exclusion list for automatic employee assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the user account does not need to be linked with an employee (for example, if several employees use the user account).
If attestation approves these user accounts, these user accounts will not be submitted for attestation in the future. In the Web Portal, user accounts that are not linked to an employee can be filtered according to various criteria. |
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Not linked to an employee |
Indicates why the No link to an employee required option is enabled for this user account. Possible values:
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By administrator: The option was set manually by the administrator.
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By attestation: The user account was attested.
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By exclusion criterion: The user account is not associated with an employee due to an exclusion criterion. For example, the user account is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList). |
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Target system |
The user account's cloud target system. |
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Account definition |
Account definition through which the user account was created.
Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.
NOTE: The account definition cannot be changed once the user account has been saved.
NOTE: Use the user account's Remove account definition task to reset the user account to Linked status. This removes the account definition from both the user account and the employee. The user account remains but is not managed by the account definition anymore. The task only removes account definitions that are directly assigned (XOrigin=1). |
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Manage level |
Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu. |
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Form of address |
Employee's form of address. |
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First name |
The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Last name |
The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Full name |
Full name of the user account. |
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Initials |
The user’s initials. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Job description |
The user's job description. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Nickname |
Additional information about the user account. |
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Surname prefix |
A prefix to the user's surname, for example von or de. |
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Display name |
User account display name. |
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Alias |
Alias for further identification of the user account. |
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Name |
User account identifier. |
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Container |
Container in which to create the user account. If you have assigned an account definition, the container is determined from the company IT data for the assigned employee depending on the manage level of the user account. |
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First primary group |
User account's primary group. |
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Second primary group |
Additional primary group for the user account. If there group with different groups types in the target system, you can assign another primary group here. |
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Email address |
User account's email address. |
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Email encoding |
Type of email encoding. |
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Account expiry date |
The date from which the user account can no longer be used to log in.
If a leaving date is specified for an employee, this date is used as the account expiration date depending on the manage level. Any existing account expiry date is overwritten in this case.
NOTE: If the employee's leaving date is deleted at a later point in time, the user account expiration date remains intact! |
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Resource type |
Type of the resource, for example, user. |
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Risk index (calculated) |
Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide. |
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Category |
Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu. |
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Description |
Text field for additional explanation. |
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Login name |
Name the user uses to log onto the target system. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. |
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Identity |
User account's identity type Permitted values are:
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Primary identity: Employee's default user account.
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Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.
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Personalized administrator identity: User account with administrative permissions, used by one employee.
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Sponsored identity: User account to use for a specific purpose. Training, for example.
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Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.
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Service identity: Service account.
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Privileged user account. |
Specifies whether this is a privileged user account. |
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Groups can be inherited |
Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
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If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
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If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set. |
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System entitlements 1 can be inherited
System entitlements 2 can be inherited
System entitlements 3 can be inherited |
Specifies whether the user account may inherit system entitlements of the corresponding type through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
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For example, if you add an employee with a user account to a department and you have assigned system entitlements to that department, the user account inherits those system entitlements.
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If an employee has requested an assignment to a system entitlement in the IT Shop and this request is approved and assigned, then the employee's user account inherits this system entitlement only if the option is enabled. |
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User account is disabled |
Specifies whether the user account is locked. If a user account is not required for a period of time, you can temporarily disable the user account by using the <User account is deactivated> option. |
next to the field.