One Identity Manager enables its users to perform various tasks simply using a Web Portal.
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Managing user accounts and employees
An account definition can be requested by shop customers in the Web Portal if it is assigned to an IT Shop shelf. The request undergoes a defined approval process. The user account is not created until it has been agreed by an authorized person, such as a manager.
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Managing assignments of groups and system entitlements
These products can be requested in the Web Portal by the shop's customers by assigning groups and system entitlements to an IT Shop shelf. The request undergoes a defined approval process. The group or system entitlement is not assigned until it has been approved by an authorized person.
In the Web Portal, managers and administrators of organizations can assign system entitlements to the departments, cost centers, or locations for which they are responsible. The system entitlements and groups are inherited by all employees who are members of these departments, cost centers, or locations.
If the Business Roles Module is available, managers and administrators of business roles can assign groups and system entitlements to the business roles in the Web Portal for which they are responsible. The groups and system entitlements are inherited by all employees who are members of these business roles.
If the System Roles Module is available, those with system roles responsibilities can assign groups and system entitlements to the system roles in the Web Portal. The groups and system entitlements are inherited by all employees to whom these system roles are assigned.
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Attestation
If the Attestation Module is available, the correctness of the properties of target system objects and of entitlement assignments can be verified on request. To enable this, attestation policies are configured in the Manager. The attestors use the Web Portal to approve attestation cases.
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Governance administration
If the Compliance Rules Module is available, you can define rules that identify the invalid group memberships and evaluate their risks. The rules are checked regularly, and if changes are made to the objects in One Identity Manager. Compliance rules are defined in the Manager. Supervisors use the Web Portal to check and resolve rule violations and to grant exception approvals.
If the Company Policies Module is available, company policies can be defined for the target system objects mapped in One Identity Manager and their risks evaluated. Company policies are defined in the Manager. Supervisors use the Web Portal to check policy violations and to grant exception approvals.
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Risk assessment
You can use the risk index of groups to evaluate the risk of entitlement assignments for the company.One Identity Manager provides default calculation functions for this. The calculation functions can be modified in the Web Portal.
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Reports and statistics
The Web Portal provides a range of reports and statistics about the employees, user accounts, and their entitlements and risks.
For more information about the named topics, see Managing cloud user accounts and employees, Managing assignments of cloud groups and system entitlements, and the following guides:
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One Identity Manager Web Designer Web Portal User Guide
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One Identity Manager Attestation Administration Guide
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One Identity Manager Compliance Rules Administration Guide
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One Identity Manager Company Policies Administration Guide
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One Identity Manager Risk Assessment Administration Guide
The following data is relevant for managing cloud application in the Cloud Systems Management Module.
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Configuration parameter
Use configuration parameters to configure the behavior of the system's basic settings. One Identity Manager provides default settings for different configuration parameters. Check the configuration parameters and modify them as necessary to suit your requirements.
Configuration parameters are defined in the One Identity Manager modules. Each One Identity Manager module can also install configuration parameters. In the Designer, you can find an overview of all configuration parameters in the Base data > General > Configuration parameters category.
For more information, see Configuration parameters for managing cloud target systems.
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Target system types
Target system types are required for configuring target system comparisons. Tables with outstanding objects are maintained with the target system types and settings are configured for provisioning memberships and single objects synchronization. Target system types also map objects in the Unified Namespace.
For more information, see Post-processing outstanding objects.
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Account definitions
One Identity Manager has account definitions for automatically allocating user accounts to employees. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.
For more information, see Account definitions for cloud user accounts.
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Password policy
provides you with support for creating complex password policies, for example, for system user passwords, the employees' central password as well as passwords for individual target systems. Password polices apply not only when the user enters a password but also when random passwords are generated.
Predefined password policies are supplied with the default installation that you can use or customize if required. You can also define your own password policies.
For more information, see Password policies for cloud user accounts.
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Initial password for new user accounts
You have the different options for issuing an initial password for user accounts. Enter a password or use a random generated initial password when you create a user account.
For more information, see Initial password for new cloud user accounts.
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Email notifications about credentials
When a new user account is created, the login data are sent to a specified recipient. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages.
For more information, see Email notifications about login data.
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Target system managers
A default application role exists for the target system manager in One Identity Manager. Assign employees to this application role who have permission to edit all cloud target system in One Identity Manager.
Define additional application roles if you want to limit the permissions for target system managers to individual cloud target systems. The application roles must be added under the default application role.
For more information, see Target system managers.
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Servers
Servers and their server functionality must be declared to handle target system-specific processes in the One Identity Manager. For example, the synchronization server.
For more information, see Job server for Universal Cloud Interface-specific process handling.
A default application role exists for the target system manager in One Identity Manager. Assign employees to this application role who have permission to edit all cloud target system in One Identity Manager.
Define additional application roles if you want to limit the permissions for target system managers to individual cloud target systems. The application roles must be added under the default application role.
For more information about implementing and editing application roles, see the One Identity Manager Authorization and Authentication Guide.
Implementing application roles for target system managers
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The One Identity Manager administrator allocates employees to be target system administrators.
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These target system administrators add employees to the default application role for target system managers.
Target system managers with the default application role are authorized to edit all the cloud target systems in One Identity Manager.
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Target system managers can authorize other employees within their area of responsibility as target system managers and if necessary, create additional child application roles and assign these to individual cloud target systems.
Table 43: Default application roles for target system managers
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Target system managers
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Target system managers must be assigned to the Target systems | Cloud target systems application role or a child application role.
Users with this application role:
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Assume administrative tasks for the target system.
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Create, change, or delete target system objects.
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Edit password policies for the target system.
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Prepare groups and system entitlements to add to the IT Shop.
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Can add employees who have another identity than the Primary identity.
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Configure synchronization in the Synchronization Editor and define the mapping for comparing target systems and One Identity Manager.
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Edit the synchronization's target system types and outstanding objects.
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Authorize other employees within their area of responsibility as target system managers and create child application roles if required. |
To initially specify employees to be target system administrators
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Log in to the Manager as a One Identity Manager administrator (Base role | Administrators application role)
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Select the One Identity Manager Administration > Target systems > Administrators category.
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Select the Assign employees task.
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Assign the employee you want and save the changes.
To add the first employees to the default application as target system managers
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Log in to the Manager as a target system administrator (Target systems | Administrators application role).
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Select the One Identity Manager Administration > Target systems > Cloud target systems category.
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Select the Assign employees task.
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Assign the employees you want and save the changes.
To authorize other employees as target system managers when you are a target system manager
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Log in to the Manager as a target system manager.
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Select the application role in the Custom Target Systems > Basic configuration data > Target system managers category.
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Select the Assign employees task.
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Assign the employees you want and save the changes.
To specify target system managers for individual cloud target systems
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Log in to the Manager as a target system manager.
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Select the Cloud Target Systems > Basic configuration data > Cloud target systems category.
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Select the target system in the result list.
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Select the Change main data task.
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On the General tab, select the application role in the Target system manager menu.
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Next to the Target system manager menu, click 
to create a new application role.
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Enter the application role name and assign the Target systems | Cloud target systems parent application role.
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Click OK to add the new application role.
- Save the changes.
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Assign employees to this application role who are permitted to edit the target system in One Identity Manager.
Related topics
In order to handle Universal Cloud Interface specific processes in One Identity Manager, the synchronization server and its server functionality must be declared. You have several options for defining a server's functionality:
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In the Designer, create an entry for the Job server in the Base Data > Installation > Job server category. For more information about this, see the One Identity Manager Configuration Guide.
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In the Manager, select an entry for the Job server in the Could target systems > Basic configuration data > Server category and edit the Job server main data.
Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.
Related topics
