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Identity Manager 9.1.1 - Web Portal User Guide

General tips and getting started Requests
Setting up and configuring request functions Requesting products Saved for Later list Managing my request templates Pending requests Displaying request history Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals
Attestation Compliance Responsibilities
My responsibilities
Managing my departments Managing my application roles Managing my business roles Managing my identities Managing my cost centers Managing my locations Managing my system entitlements Managing my system roles
Delegating tasks Ownerships
Managing data
Managing identities Managing user accounts Managing system entitlements Managing departments Managing locations Managing cost centers Managing business roles Managing system roles
Appendix: Attestation conditions and approval policies from attestation procedures

Making system entitlements requestable

To be able to request a system entitlements in the Web Portal, the system entitlement must fulfill the following prerequisites:

To make a system entitlement requestable

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click System entitlements.

  3. (Optional) To display only those system entitlements only that are not marked as requestable, perform the following actions:

    1. Click (Filter).

    2. In the filter context menu, select the Not requestable check box.

  4. In the list, select the check box in front of the system entitlement that you want to make requestable.

  5. Under the list, set the switch to Make selected items requestable and click Update.

    TIP: If you do not want the system entitlement to be requested in the Web Portal anymore, set the switch to Make selected items not requestable.

Related topics

Displaying and editing system entitlements main data

You can see and edit system entitlements' main data.

To display and edit a system entitlement's main data

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click System entitlements.

  3. On the System Entitlements page, click the system entitlement whose main data you want to display.

  4. In the Edit System Entitlement pane, make your changes in the relevant fields.

    Table 31: System entitlement main data

    Property

    Description

    Name

    Enter a full, descriptive name for the system entitlement.

    Canonical name

    Shows the automatically generated canonical name of the system entitlement.

    Distinguished name

    Shows the automatically generated distinguished name of the system entitlement.

    Display name

    Enter a name for displaying the system entitlement in the One Identity Manager tools.

    Notes domain

    Shows the Notes domain name.

    Description

    Enter a description for the system entitlement.

    Category

    Select the category for system entitlement inheritance. User accounts can inherit system entitlements selectively. To do this, system entitlements and user accounts are divided into categories.

    IT shop

    Enable this check box to allow the system entitlement to be requested through the IT Shop. This system entitlement can be requested by your identities through the Web Portal and granted through a defined approval process. The system entitlement can still be assigned directly to identities and hierarchical roles. For more information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

    Only use in IT Shop

    Enable the check box to allow the system entitlement to be requested through the IT Shop if required. This system entitlement can be requested by your identities through the Web Portal and granted using a defined approval process. The system entitlement may not be assigned directly to hierarchical roles.

  5. Click Save.

Specifying system entitlement owners

You can specify which identities are responsible for system entitlements. To do this, you must assign one or more product owners to the service item assigned to the system entitlement.

To specify owners for a system entitlement

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click System entitlements.

  3. On the System Entitlements page, click the system entitlement whose owners you want to specify.

  4. In the Edit System Entitlement pane, click the Service Item tab.

  5. On the Service Item tab, perform one of the following actions:

    • To specify members of a specific application role as product owners, perform the following under Product owners:

      1. Enable the Select from roles option.

      2. In the Product owner field, click Assign/Change.

      3. In the Edit Product Owner pane, click the appropriate application role.

    • To specify a specific identity as the product owner, perform the following under Product owners:

      1. Enable the Select from identities option.

      2. In the Identity list, select the corresponding identity.

  6. Click Save.

To specify owners for several system entitlements

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click System entitlements.

  3. On the System Entitlements page, select the check box in front of the system entitlements whose owners you want to specify.

  4. Click Assign product owner.

  5. In the Assign Product Owner pane, perform the following actions:

    • To specify members of a specific application role as product owners, perform the following under Product owners:

      1. Enable the Select from roles option.

      2. In the Product owner field, click Assign/Change.

      3. In the Edit Product Owner pane, click the appropriate application role.

    • To specify a specific identity as the product owner, perform the following under Product owners:

      1. Enable the Select from identities option.

      2. In the Identity list, select the corresponding identity.

  6. Click Apply.

Managing service items for system entitlements

To be able to request system entitlements as products, they are assigned to corresponding service items. Then you can assign these service items to a shop (see Managing requestable products in shops).

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