You can update the authentication settings of an Azure guest user in an Azure tenant with the Azure Properties > Settings tab. You must modify these settings typically when the geographical location of the guest user has changed (for example, because they have moved to an office located in another country), or if the guest user has received no access to the configured roles and licenses when their account has originally been created.
To configure the authentication settings of an existing Azure guest user
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On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.
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From the list in the middle pane, select the Azure guest user that you want to update.
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To open the properties of the selected Azure guest user, click Azure Properties on the right pane.
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To open the user authentication settings, click the Identity tab.
Figure 43: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > Settings — Accessing the authentication settings of an Azure Guest user
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To restrict the login attemps with the configured Azure guest user account to a specific geographical location, select a country in the Usage Location field. Active Roles will then only allow the guest user to log in, if the login attempt occurs from the country that you specified.
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(Optional) To grant the Azure guest user access to the configured licenses and admin roles, select Allow user to sign in and access services. If access has been granted previously, and must be revoked, then deselect this option.
TIP: Leaving this setting clear is useful if the account of the Azure guest user is created in advance, and they require access to the assigned resources only later (for example, because their contract project starts only at a later date).
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To apply your changes, click Save.
You can configure job and organizational information for an existing Azure guest user in an Azure tenant with the Azure Properties > Job Info tab. This is typically required if the employment status of the guest user changes, for example their position, assigned department or employee ID is modified for some reason.
To modify the job information of an existing Azure guest user
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On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.
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From the list in the middle pane, select the Azure guest user that you want to update.
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To open the properties of the selected Azure guest user, click Azure Properties on the right pane.
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To open the job information settings, click the Job Info tab.
Figure 44: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > Job Info — Accessing the organizational settings of an Azure Guest user
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(Optional) Specify the Job Title of the guest user.
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(Optional) Specify the Department of the guest user to which they are assigned.
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(Optional) Specify the assigned company of the guest user with the Company Name setting. For example, this can be either the external company that employs the guest user, or a specific company-size unit within your organization that is contracting them.
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(Optional) Specify the Employee ID of the guest user, if they have one issued.
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(Optional) Specify the Manager the guest user reports to. Use Change... to specify or change the manager, click Properties to view information about the currently specified manager, or click Clear to remove the current selection.
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To apply your changes, click Save.
NOTE: The Job Info also has a Direct reports field that lists the employees or other guest users reporting to the selected guest user, if there are any.
You can modify the contact and location information (such as phone number, address, office location) of an Azure guest user in an Azure tenant with the Azure Properties > Contact Info tab. This is typically required if the organization requires detailed contact information for the guest user, or if any previously-configured contact information has been changed.
Note: You can only update certain Contact Info properties (such as phone numbers or email addresses) for non-administrator Azure guest users, or for Azure guest users with a specific set of limited administrator roles. For more information on these roles, see the Update User page of the official Microsoft documentation.
Attempting to update these properties for an Azure guest user with different administrative roles assigned to it will result in failure, and the following error log message appearing in the Windows Event Log:
Post-processing operation on object caused a policy violation.
To modify the contact information of an existing Azure guest user
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On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.
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From the list in the middle pane, select the Azure guest user that you want to update.
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To open the properties of the selected Azure guest user, click Azure Properties on the right pane.
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To open the contact information settings, click the Contact Info tab.
Figure 45: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > Contact Info — Accessing the contact and location settings of an Azure Guest user
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(Optional) Specify the Mobile Phone number of the guest user.
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(Optional) Specify the Street Address of the guest user.
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(Optional) Specify the City where the guest user is located.
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(Optional) Specify the State or Province where the guest user is located.
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(Optional) Specify the Zip or Postal Code of the location of the guest user.
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(Optional) Specify the Country where the guest user is located.
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(Optional) Specify the Office where the guest user is located.
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(Optional) Specify the Office Phone number of the guest user, if one is issued to them.
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To apply your changes, click Save.
You can assign or unassign any of the Microsoft application resources in an organization to an existing Azure guest user in the Azure Properties > Licenses tab. This is typically required if the previously-configured application licenses must be modified, for example because of changes in the assignment of the guest user.
To configure the application licenses of an existing Azure guest user
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On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.
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From the list in the middle pane, select the Azure guest user that you want to update.
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To open the properties of the selected Azure guest user, click Azure Properties on the right pane.
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To open the application license settings, click the Licenses tab.
Figure 46: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > Licenses — Accessing the application license settings of an Azure Guest user
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(Optional) If the available licenses are categorized into various headings, expand the list of the license(s) you want to add or remove from the guest user.
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Select the license(s) you want to assign to the guest user, or deselect the one(s) you want to remove from them.
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To apply your changes, click Save.
