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Identity Manager 8.1.4 - Administration Guide for Connecting to Azure Active Directory

Managing Azure Active Directory environments Setting up synchronization with an Azure Active Directory tenant Basic data for managing an Azure Active Directory environment Azure Active Directory core directories Azure Active Directory user accounts Azure Active Directory groups Azure Active Directory administrator roles Azure Active Directory subscriptions and service plans
Azure Active Directory subscriptions Disabled Azure Active Directory service plans
Reports about Azure Active Directory objects Configuration parameters for managing an Azure Active Directory environment Default project template for Azure Active Directory

Assigning account definitions to system roles

Installed modules: System Roles Module
NOTE: Account definitions with the Only use in IT Shop option can only be assigned to system roles that also have this option set.

To add account definitions to a system role

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.
  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.
Related topics

Adding account definitions to the IT Shop

An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The account definition must be labeled with the IT Shop option.

  • The account definition must be assigned to a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.

  • If the account definition is only assigned to employees using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the account definitions to the IT Shop shelves.
  5. Save the changes.

To remove an account definition from individual IT Shop shelves

  1. In the Manager, select Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
  5. Save the changes.

To remove an account definition from all IT Shop shelves

  1. In the Manager, select Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

For more information about requests from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Assigning account definitions to a target system

The following prerequisites must be fulfilled if you implement automatic assignment of user accounts and employees resulting in administered user accounts (Linked configured state):

  • The account definition is assigned to the target system.

  • The account definition has the default manage level.

User accounts are only linked to the employee (Linked state) if no account definition is given. This is the case on initial synchronization, for example.

To assign the account definition to a target system

  1. In the Manager, select the tenant in the Azure Active Directory | Tenants category.

  2. Select the Change master data task.

  3. From the Account definition (initial) menu, select the account definition for user accounts.

  4. Save the changes.
Detailed information about this topic

Deleting account definitions

You can delete account definitions if they are not assigned to target systems, employees, hierarchical roles or any other account definitions.

To delete an account definition

  1. Remove automatic assignments of the account definition from all employees.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Change master data task.

    4. On the General tab, disable the Automatic assignment to employees option.

    5. Save the changes.

  2. Remove direct assignments of the account definition to employees.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign to employees task.

    4. In the Remove assignments pane, remove the employees.

    5. Save the changes.

  3. Remove the account definition's assignments to departments, cost centers, and locations.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign organizations task.

    4. In the Remove assignments pane, remove the relevant departments, cost centers, and locations.

    5. Save the changes.

  4. Remove the account definition's assignments to business roles.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Assign business roles task.

      In the Remove assignments pane, remove the business roles.

    4. Save the changes.

  5. If the account definition was requested through the IT Shop, it must be canceled and removed from all IT Shop shelves.

    For more detailed information about unsubscribing requests, see the One Identity Manager Web Portal User Guide.

    To remove an account definition from all IT Shop shelves

    1. In the Manager, select Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

      - OR -

      In the Manager, select Entitlements | Account definitions (role-based login) category.

    2. Select an account definition in the result list.
    3. Select the Remove from all shelves (IT Shop) task.
    4. Confirm the security prompt with Yes.
    5. Click OK.

      The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

  6. Remove the required account definition assignment. As long as the account definition is required for another account definition, it cannot be deleted. Check all the account definitions.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Select the Change master data task.

    4. From the Required account definition menu, remove the account definition.

    5. Save the changes.

  7. Remove the account definition's assignments to target systems.

    1. In the Manager, select the tenant in the Azure Active Directory | Tenants category.

    2. Select the Change master data task.

    3. On the General tab, remove the assigned account definitions.

    4. Save the changes.

  8. Delete the account definition.

    1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

    2. Select an account definition in the result list.

    3. Click to delete an account definition.

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