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Identity Manager 8.1.5 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Setting up Microsoft Exchange synchronization Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Email users and email contacts Mail-enabled distribution groups Dynamic distribution groups Mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Microsoft Exchange structure

Structure elements in Microsoft Exchange that are not server dependent are matched by each Microsoft Exchange Server. This affects the organization, global address lists, offline address lists, and folders. Double entries are avoided by running a check routine immediately before entry in the One Identity Manager database. Microsoft Exchange structure objects below server level are only matched by the respective server itself. This affects mailbox databases and public folder databases.

The names and frequency of the structure objects listed below can vary depending on the version of the Microsoft Exchange server in use.

NOTE: The system information for the Microsoft Exchange structure is loaded into the One Identity Manager database during data synchronization. It is not possible to customize this system information in One Identity Manager due to the complex dependencies and far reaching effects of changes.

Detailed information about this topic

Microsoft Exchange organizations

A Microsoft Exchange organization is specified during installation of the Microsoft Exchange server. The global settings for message delivery are not made in One Identity Manager.

To edit organization master data

  1. In the Manager, select the Active Directory | Exchange system administration category.
  2. Select the organization from the result list.
  3. Select the Change master data task.
  4. Save the changes.
Table 13: Organization master data
Property Description
Name Name of the organization.
Distinguished name Distinguished name of the organization.
Canonical name Canonical of the organization.
Administrative description An administrative description about the organization.
LDAP Path Path to the organization in LDAP notation.
Exchange version Version of Microsoft Exchange implemented.
Forest The name of the forest to which the domain belongs.
Organization in mixed mode Specifies whether the organization works in mixed or single mode.
Target system manager

Application role in which target system managers are specified for the organization. Target system managers only edit the organization objects assigned to them. Therefore, each organization can have a different target system manager assigned to it.

Select the One Identity Manager application role whose members are responsible for administration of this organization. Use the button to add a new application role.

Synchronized by

Type of synchronization through which the data is synchronized between the organization and One Identity Manager. You can no longer change the synchronization type once objects for this organization are present in One Identity Manager.

When you create a organization with the Synchronization Editor, One Identity Manager is used.

Table 14: Permitted values
Value Synchronization by Provisioned by

One Identity Manager

Microsoft Exchange connector

Microsoft Exchange connector

No synchronization

None

None

NOTE: If you select No synchronization, you can define custom processes to exchange data between One Identity Manager and the organization.

Related topics

Microsoft Exchange mailbox databases

Mailbox data is stored in the mailbox database (messages received, attachments, folders, documents).

To display mailbox database master data

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Organization configuration | Mailbox databases category.
  2. Select a mailbox database in the result list.
  3. Select the Change master data task.

To display the mailbox server of a mailbox database master data

  1. In the Manager, select the Active Directory | Exchange system administration | <Organization> | Organization configuration | Mailbox databases category.
  2. Select a mailbox database in the result list.
  3. Select the Change master data task.
Table 15: Mailbox database master data
Property Description
Exchange organization

Name of the organization.

Name Name of the mailbox database.
Administrative description Administrative description of the mailbox database.
Master Specifies where to find the mailbox database master. A server or a database availability group can be entered.
Master type Type of mailbox database master.
Exchange database Storage location of the server.
Store Name of the storage group.
Public folder database Name of the public folder database.
Offline address list Name of the default offline address list.
Store deleted mailboxes [days] Number of days the deleted mailboxes stay on the server before they are finally removed.
Store deleted objects [days] Number of days the deleted objects (email message for example) remain on the server before being removed.
Warn at [KB] Global setting for the maximum size of mailboxes in KB. If this size is exceeded the user is sent a warning that messages must be deleted in the archive mailbox.
Prohibit send at [KB] Global setting for the size of mailboxes in KB above which, sending messages is prohibited. If this size is exceeded the user is sent a message that messages must be deleted in the archive mailbox. The user is not able to send more messages until the size of the mailbox has been reduced.
Prohibit transfer at [KB] Global setting for the size of mailboxes in KB above which, sending, and receiving messages is prohibited.
Warning interval Interval for warnings for mailbox databases.
Do not delete permanently before a backup is made Specifies whether objects are allowed to be deleted after a final backup is run.
Journal recipient All messages sent using the mailbox database are logged in this mailbox or distribution group.
Maintenance schedule Maintenance schedule for the database.
Mounted Status of the database. Specifies whether the database is linked in or not.
Circular logging

Specifies whether the log data are reused or new.

Recovery

Specifies whether the database is a recovery database.

Microsoft Exchange address lists

Microsoft Exchange offers you the possibility to manage address lists for your Microsoft Exchange organization. Members in address lists can be mailboxes, email users, email contacts or email enabled distribution groups and email enabled public folders. Offline address lists allow a mailbox user to get the address list data and work with it offline.

To display address list master data

  1. In the Manager, select the Active Directory | Exchange system administration | <Organization> | Organization configuration | Address lists category.
  2. Select the address list in the result list.
  3. Select the Change master data task.
Table 16: Address list master data
Property Description
Exchange organization

Name of the organization.

Name Address list name.
Parent address list Name of the parent address list.
Display name Display name of the address list. This name is used to display the address lists in clients, for example, Outlook.
Administrative description Administrative description of the mailbox database.
Container Container for the address list.
Condition Additional condition for the filter rule.
Filter rules Filter rules for finding members in the address list.
Global address list Specifies whether the list is global.
All recipient types Specifies whether all recipient types are permitted in the address list.
User mailboxes Specifies whether user mailboxes are permitted in the address list.
Email users Specifies whether email users are permitted in the address list.
Email contacts Specifies whether email contacts are permitted in the address list.
Mail-enabled distribution groups Specifies whether mail-enabled distribution groups are permitted in the address list.
Resource mailboxes Specifies whether resource mailboxes are permitted in the address list.
None Specifies whether any recipients are permitted in the address list.

To display master data of an offline address list

  1. In the Manager, select the Active Directory | Exchange system administration | <Organization> | Organization configuration| Offline address lists category.
  2. Select the offline address list in the result list.
  3. Select the Change master data task.
Table 17: Offline address list master data
Property Description
Exchange organization

Name of the organization.

Name Name of the offline address list.
Administrative description Administrative description of the offline address list.
Default offline address list Labels this as a default offline address list.
Server Microsoft Exchange server where the offline address list is stored.
Supports Outlook Information about which Outlook versions are supported.
Schedule Update interval for the offline address list.
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