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Identity Manager 8.1.5 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Setting up Microsoft Exchange synchronization Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Email users and email contacts Mail-enabled distribution groups Dynamic distribution groups Mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Creating email users

Enter email users for Active Directory user accounts. Active Directory user accounts can either have a mailbox or be mail-enabled. If a user account already has a mailbox, you must delete the mailbox before you set up an email user for this user account.

NOTE: It is recommended to use account definitions to set up e-mail users for company employees.

  • In order to create email users through account definitions, employees must have a central user account and obtain the IT operating data through assignment to a primary department, primary location, or a primary cost center.
  • In this case, some of the master data described in the following is mapped through templates from employee master data.

To create an e-mail user

  1. In the Manager, select the Active Directory | E-mail user category.

  2. Click in the result list.

  3. On the master data form, enter the master data for the user.

  4. Save the changes.

To create an email user for an Active Directory user account manually

  1. In the Manager, select the Active Directory | User accounts category.

  2. In the result list, select the user account then select the Change master data task.

  3. Select the Create mail user task.

  4. Enter the following information:

    • Active Directory user account: The user account is already selected.

    • Exchange organization: The exchange organization is already selected. Check the setting.

    • Destination address type: Target address type of the email address.

    • Destination address: E-mail address to which the messages should be forwarded.

    • Alias: Unique alias for further identification of the e-mail user.

  5. Save the changes.
Related topics

Editing master data for email users

To edit an email user.

  1. In the Manager, select the Active Directory | E-mail user category.
  2. Select the email user in the result list and run the Change master data task.
  3. Edit the email user's master data.
  4. Save the changes.
Related topics

Master data for email users

Table 35: General data of an email user
Property Description
Employee Employee to use the email user. An employee is already entered if the email user was generated by an account definition. If you create the email user manually, you can select an employee in the menu.
Account definition

Account definition through which the email user was created.

Use the account definition to automatically populate email user master data and to specify a manage level for the email user. One Identity Manager finds the IT operating data of the assigned employee and uses it to populate the corresponding fields in the email user.

NOTE: The account definition cannot be changed once the email user has been saved.

Manage level

 Manage level with which the email user is created. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.
Active Directory account Active Directory user account for which the email user is created.
Exchange organization

Name of the organization.

Canonical name Canonical name of the email user. The canonical name is generated automatically.
Destination address Email address for forwarding messages.
Destination address type

Target address type of the email address. You can also add other mail connectors (e.g. CCMail, MS) apart from the standard destination address type (SMTP, X400).

Alias Unique alias for further identification of the email user.
Automatically update based on recipient policy Specifies whether changes to recipient's email addresses are automatically updated based on incoming settings.
Proxy addresses

Other email addresses for the email user. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Max. send size [KB] Maximum size for message in KB that an email user can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.
Max. receiving size [KB] Maximum size for message in KB that an email user can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.
Do not display in address list Specifies whether the email user is visible in address books. Set this option if you want to prevent the email user from being displayed in address books. This option applies to all address books.
Use MAPI-RTF Specifies whether the e-mail user can receive messages in MAPI format. Available options are Never, Always, and Use default settings.
Sender authentication required

Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing the email user.

Simple display Simple display name for systems that cannot interpret all the characters of normal display names.
Distinguished name Email user's distinguished name.
Related topics

Receive restrictions for email users

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To customize mail acceptance for email users

  1. In the Manager, select the Active Directory | E-mail user category.
  2. Select the email user in the result list.
  3. Select the Assign mail acceptance task to define which recipients can accept messages.

    - OR -

    Select the Assign mail rejection task to define which recipients can reject messages.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Dynamic distribution group
    • Mailboxes
    • Email users
    • Email contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .
  6. Save the changes.
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