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Active Roles 8.1.1 - User Guide

Introduction Getting Started User or Service Account Management Group Management Computer Account Management Organizational Unit Management Management of Contacts Management of Exchange Recipients

E-mail Addresses tab

For a mailbox-enabled user account or a mail-enabled (distribution) group, you can use the E-mail Addresses tab to:

  • View, add, edit or remove e-mail addresses
  • View or change the default reply address for each address type
  • Set the option to update e-mail addresses based on e-mail address policy

For a mail-enabled user account or contact, you can use the E-mail Addresses tab to:

  • View, add, edit or remove e-mail addresses
  • View or change the default reply address for each address type
  • View or change the external e-mail address
  • Set the option to update e-mail addresses based on e-mail address policy

Mail Flow Settings tab

For a mailbox-enabled user account, you can use the Mail Flow Settings tab to:

  • View or change delivery options

You can allow one or more users to send messages on behalf of the mailbox user, specify a forwarding address for messages addressed to the mailbox, and limit the number of recipients to whom the mailbox user can send a message.

  • View or change message size restrictions and message delivery restrictions

    You can specify the maximum size of incoming and outgoing messages for the mailbox, and from whom the mailbox can or cannot receive e-mail.

For a mail-enable user account or contact, you can use the Mail Flow Settings tab to:

  • View or change message size restrictions and message delivery restrictions

    You can specify the maximum size of incoming messages for the user or contact, and from whom the user or contact can or cannot receive e-mail.

For a mail-enabled (distribution) group, you can use the Mail Flow Settings tab to:

  • View or change message size restrictions and message delivery restrictions

    You can specify the maximum size of incoming messages for the distribution group, and from whom the group can or cannot receive e-mail.

  • View or change the message moderation settings

    You can configure whether messages sent to the distribution group must be approved by a moderator before they are delivered to the distribution group members.

Mailbox Settings tab

For a user account that has a mailbox on Exchange 2013 or later, you can use the Mailbox Settings tab to:

  • View or change the messaging records management settings

    You can select or suspend retention policy for the mailbox, place the mailbox on litigation hold to preserve deleted mailbox items and to record change made to mailbox items, specify the messaging records management description URL, and provide mailbox comments.

  • View or change storage quotas

    You can specify storage limits that, when exceeded, result in the mailbox user being warned or prohibited from sending or receiving e-mail. You can also select the number of days a deleted item is retained in the mailbox store before it is permanently deleted.

  • View or change the archive quota

    If archiving is enabled for the mailbox, you can view or change the archive size at which messages are no longer moved to the archive and a warning message is sent to the mailbox user.

  • Apply a sharing policy to the mailbox

    You can select the sharing policy you want to be associated with the mailbox. This enables the mailbox user to create sharing relationships with users in other external federated Exchange organizations or with individuals in non-Exchange organizations.

  • Apply a role assignment policy to the mailbox

    You can select the management role assignment policy you want to be associated with the mailbox. This policy controls what specific mailbox and distribution group configuration settings the mailbox user is allowed to modify.

  • Apply an address book policy to the mailbox

    You can select the address book policy you want to be associated with the mailbox. This policy defines the global address list and other address lists that the user will see in Outlook and Outlook Web App.

Mailbox Features tab

You can use the Exchange Features tab to manage a variety of mailbox features for the mailbox user. You can also change configuration settings for certain features by selecting a feature from the list, and then clicking Properties.

The Mailbox Features tab includes the following settings:

  • Outlook Mobile Access Allows the user to browse the mailbox with a cell phone or other wireless devices.
  • Exchange ActiveSync Allows the user to access the mailbox from a mobile device.

    Select this setting, and then click Properties to apply an Exchange ActiveSync mailbox policy to the mailbox.

  • Up-to-date Notifications Allows the user to apply notifications in order to keep the mailbox data on a mobile device always up to date.
  • IMAP4 Allows the user to access the mailbox from an IMAP4 client such as Outlook Express.

    Select this setting, and then click Properties to configure the MIME format of messages that are retrieved from the server for the mailbox. You can use the protocol default or specify a custom setting that takes precedence over the default protocol settings.

  • POP3 Allows the user to access the mailbox from a POP3 client such as Outlook Express.

    Select this setting, and then click Properties to configure the MIME format of messages that are retrieved from the server for the mailbox. You can use the protocol default or specify a custom setting that takes precedence over the default protocol settings.

  • Outlook Web App Allows the user to access the mailbox from a Web browser by using Microsoft Outlook Web App (formerly Outlook Web Access).

    Select this setting, and then click Properties to assign an Outlook Web App mailbox policy to the mailbox. In Exchange 2013 or later, Outlook Web App mailbox policies can be used to manage access to Outlook Web App features, overriding the settings of the Outlook Web App virtual directory. Earlier versions of Exchange do not provide for Outlook Web App mailbox policies.

  • MAPI Allows the user to access the mailbox from a MAPI client such as Microsoft Outlook.
  • Archive If the mailbox is archive-enabled, you can view or change the archive properties.

    To enable or disable archiving for the mailbox, use the Enable Archive or Disable Archive task in the Exchange Task wizard. If an archive is enabled for the mailbox, click Properties to view or change the name of the archive associated with this mailbox.

  • Unified Messaging If the mailbox is enabled for Unified Messaging, you can view or change the Unified Messaging properties of the mailbox.

    To enable or disable the mailbox for Unified Messaging, use the Enable Unified Messaging or Disable Unified Messaging task in the Exchange Task wizard. If the mailbox is enabled for Unified Messaging, click Properties to view or change the Unified Messaging properties of this mailbox. For more information and instructions, see Managing Unified Messaging users later in this document.

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